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SamTrans Board Meeting
Date: May 6, 2020
Time: 2:00 PM
Location: San Mateo County Transit District Headquarters Map it
1250 San Carlos Ave.
San Carlos, CA

 

 

A G E N D A

 

BOARD OF DIRECTORS MEETING

 

Due to COVID-19, this meeting will be conducted as a teleconference pursuant to the provisions of the Governor’s Executive Orders N-25-20 and N-29-20, which suspend scertain requirements of the Ralph M. Brown Act.

 

THE PUBLIC MAY NOT ATTEND THIS MEETING IN PERSON

 

Directors, staff and the public mayparticipate remotely* via the Zoom website at https://zoom.us/j/756977817 for audio/visual capability or by calling 1-669-900-9128, Webinar ID: 756977817 for audio only.  You also may view a video live stream during or after the meeting at http://www.samtrans.com/about/boardofdirectors/video.html.

 

Public Comment on Items Not on the Agenda(limit one per person) must be submitted via email prior to the meeting’s call to order to publiccomment@samtrans.com.

 

Public comments on individual agenda items(limit one per person PER AGENDA ITEM) must be submitted (a) via email prior to the meeting’s call to order to publiccomment@samtrans.com or(b) via Zoom Q&A before each agenda item is presented.  Please indicate in your email or Q&A the agenda item to which your comment applies. Any written public comments received after the deadlines specified above will be included in the Board’s weekly correspondence posted online at  http://www.samtrans.com/about/boardofdirectors/Board_of_Directors_Calendar.html.  Although public comments are generally limited to two minutes per comment, the Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

 

WEDNESDAY, APRIL 1, 2020                                                                                               2:00 pm

 

 

  1. CALL TO ORDER/ PLEDGE OF ALLEGIANCE
  2. ROLL CALL
  3. consent calendar

MOtion

a.     Approval ofMinutes of the Board of Directors Meeting of March 4, 2020

b.     Acceptance of Statement of Revenues and Expenses for February 2020

  1. public comment FOR ITEMS NOT ON THE AGENDA

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply.

  1. REPORT OF THE CHAIR

6.   REPORT OF THE GENERAL MANAGER/CEO

a.    COVID-19 Status Update

  1. BOARD MEMBER REQUESTS/COMMENTS
  2. RECESS TO COMMITTEE MEETINGS

A.  COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*

(M. Fraser, Chair, R. Guilbault, J. Powell)

 

1.     Call to Order

MOTION

2.     Approval of Minutes of Community Relations Committee Meeting of March 4, 2020

3.     Proclamation in Honor of Senior Mobility Ambassador Kevin Poyntz  

INFORMATIONAL

4.     Accessibility Update

5.     Paratransit Coordinating Council Update

6.     Multimodal Ridership Report – January 2020

7.     Adjourn

B.   FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*

(J. Powell, Chair, R.Collins, C. Stone)

 

1.     Call to Order

MOTION

2.     Approval of Minutes of Finance Committee Meeting of March 4,2020

3.     Member Agency Approval of Caltrain Sales Tax Ballot Measure Under Senate Bill 797

4.     Authorizationof the Filing and Execution of a Funding Application for the US-101 Express BusPilot Project and Annual Cap and Trade Authorized Agent Forms andCertifications and Assurances

5.     Authorizethe Receipt of San Mateo County Shuttle Program Funds

6.     Adoption of Debt Policy

7.     Repeal Fuel Hedging Policy, Adopt Diesel Fuel Hedging Program to Maintain a Futures Account to Acquire, Hold and Dispose of Diesel Futures Contracts and Authorize Executing Commodity Futures Accounts

8.     Authorizing Examination of all District Transactions and Use Tax Records by HdL for Sales Tax Audit Purposes

9.     Adjourn

C.  LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*

(R. Collins, Chair, M.Fraser, P. Ratto)

 

1.      Call to Order

MOTION

2.     Approval of Minutes of Legislative Committee Meeting of March 4,2020

3.     State and Federal Legislative Update and Approval of Legislative Proposals

4.     Adjourn

 

  1. RECONVENE BOARD OF DIRECTORS MEETING
  2. MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE

MOTION

a.    Proclamation in Honor of Senior Mobility Ambassador Kevin Poyntz

 

SUBJECTS DISCUSSED

b.    Accessibility Update

c.    Paratransit Coordinating Council Update

d.    Multimodal Ridership Report – February 2020

  1. MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE

RESOLUTIONS

a.    Approving the Peninsula Corridor Joint Powers Board's Placement of a Three-County Measure to Impose a One-Eighth of One Percent Retail Transactions and Use Tax to be Used for Operating and Capital Purposes of the Caltrain Rail Service on the November 3, 2020 Election Ballot

b.    Authorizing the Filing and Execution of a Funding Application for the US-101 Express Bus Project in the Amount of $1,703,010

c.    Authorizing Application for and Receipt of San Mateo County Shuttle Program Funds

d.    Adopting a Debt Policy

e.    Repealing Fuel Hedging Policy and Adopting New Diesel Fuel Hedging Program and Associated Statement of Policy and Strategy to Maintain a Futures Account to Acquire, Hold and Dispose of Diesel Futures Contracts and Authorizing Execution of Commodity Futures Accounts

f.       Authorizing Examination of Transactions (Sales) and Use Tax Records

 

  1. MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE

MOTION

a.    State and Federal Legislative Update and Approval of Legislative Proposals

 

  1. GENERAL COUNSEL REPORT

a.     Closed Session: Public Employee Performance Evaluation Pursuant to Government Code Section 54957(b)(1), Conference with Labor Negotiator Pursuant to Government Code Section 54957.6
Agency designated representative: Board Chair
Title/Unrepresented Employee: General Manager/CEO Jim Hartnett

 

Following the Closed Session, the Board may consider potential actions to amend the Employment Agreement of the GM/CEO.

b.     Closed Session:  Conference with Labor Negotiator - Pursuant to Government Code Section 54957.6

Agency-designated Representatives: Pat Glenn and David Olmeda

Employee Organizations: Amalgamated Transit Union Local 1574 (Bus Operators and Maintenance and Customer Service Employees); International Brotherhood of Teamsters Local 856 (Transit Supervisors, Bus Contract Inspectors, Maintenance and Utility Supervisors,Transit Instructors, Maintenance Instructors and Facility Technicians)

  1. COMMUNICATIONS TO THE BOARD OF DIRECTORS

 

  1. DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday, May 6, 2020 at 2:00 pm, San Mateo County Transit District, Bacciocco Auditorium, 2nd Floor, 1250 San Carlos Avenue, San Carlos, CA
  2. ADJOURN

 

You can download full agenda packets on our Board Meetings Calendar.