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SamTrans > General Information > Board of Directors and Citizens Advisory Committee Meetings > Board of Directors Meeting Agenda

Committees and Board of Directors Meeting Agenda

SAMTRANS ADMINISTRATIVE OFFICE
2nd FL. AUDITORIUM
1250 SAN CARLOS AVENUE, SAN CARLOS, CALIFORNIA

Friday, July 28, 2006
The Board of Directors' meeting follows its Committee meetings (Community Relations, Finance, Legislative) which begin at 2:00 p.m. Each meeting immediately follows the preceding one.
COMMUNITY RELATIONS COMMITTEE
COMMITTEE OF THE WHOLE
(Accessibility, Senior Services, and Community Issues)

2:00 P.M.

  1. Pledge of Allegiance

ACTION
  1. Approval of Minutes of Community Relations Committee Meeting of June 14, 2006 (PDF, 322 KB)

INFORMATIONAL
  1. Accessibility Update – Bill Welch (PDF, 813 KB)
  2. Paratransit Coordinating Council (PCC) Update – Barbara Kalt
  3. Citizens Advisory Committee Liaison Report – Molly Kennedy
  4. Caltrain Performance Report (PDF, 61 KB)
  5. Multimodal Ridership Report, May 2006 (PDF, 432 KB)

Committee Members: Shirley Harris, Zoe Kersteen-Tucker, Art Lloyd

NOTE:

  • This Committee meeting may be attended by Board Members who do not sit on this Committee. In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the Full Board of Directors as a prerequisite to its legal enactment.
  • All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

FINANCE COMMITTEE
COMMITTEE OF THE WHOLE

2:15 p.m.
*or immediately following previous Committee meeting
 

ACTION

  1. Approval of Minutes of Finance Committee Meeting of June 14, 2006 (PDF, 433 KB)
  2. Acceptance of Statement of Revenues and Expenses for May 2006 (PDF, 854 KB)
  3. Acceptance of the Quarterly Investment Report and Fixed Income Market Review and Outlook (PDF, 845 KB)
  4. Authorization to File a Transportation Fund for Clean Air (TFCA) Regional Discretionary Grant Application for the SamTrans Adaptive Transit Signal Priority Project in a Total Amount of $422,730
    (PDF, 221 KB)
  5. Authorization to Execute and File an Application in the Office of Emergency Services for the Purpose of Obtaining Federal Financial Assistance
    (PDF, 248 KB)
  6. Approval and Ratification of the FY2007 District Insurance Program
    (PDF, 269 KB)
  7. Authorization to Enter into a Memorandum of Understanding for a Joint Disadvantaged Business Enterprise Availability and Utilization Study with San Francisco Bay Area Rapid Transit District, the San Mateo County Transit District; Santa Clara Valley Transportation Authority; Alameda- Contra Costa Transit District; Central Contra Costa Transit Authority; Golden Gate Bridge, Highway and Transportation District; and Metropolitan Transportation Commission
    (PDF, 332 KB)

Contracts:

  1. Rejection of Low Monetary Bid as Non-Responsive and Authorize Contract Award to Gillig Corporation for Furnishing New and Remanufactured/Exchange Brake Valves, Air Valves, and Related Items for a Total Estimated Cost of $184,854 for a Five-Year Period
    (PDF, 217 KB)
  2. Award of Contract to Green Carpet Landscaping and Maintenance of San Bruno for Total Estimated Cost of $475,984 for a Three-Year Term
    (PDF, 192 KB)
  3. Award of Contract to Ideal Landscaping and Concrete of San Mateo for Providing Miscellaneous Concrete Replacement at District Facilities for a Total Estimated Cost of $744,000 for a Three-Year Term
    (PDF, 207 KB)
  4. Approval of a Contract Extension with Cline & Duplissea for Providing Legislative Advocacy Services for a One-Year Term at an Estimated Cost of $25,000
    (PDF, 259 KB)

Committee Members: Adrienne Tissier, Mike Guingona, Marc Hershman

NOTE:

  • This Committee meeting may be attended by Board Members who do not sit on this Committee. In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the Full Board of Directors as a prerequisite to its legal enactment.
  • All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

LEGISLATIVE COMMITTEE
COMMITTEE OF THE WHOLE

2:30 P.M.
*or immediately following previous Committee meeting

ACTION
  1. Approval of Minutes of Legislative Committee Meeting of June 14, 2006 (PDF, 160 KB)

INFORMATIONAL
  1. Verbal Update on State Legislative Program (PDF, 759 KB)
  2. Verbal Update on Federal Legislative Program

Committee Members: Art Lloyd, Rose Guilbault, Jerry Hill

NOTE:

  • This Committee meeting may be attended by Board Members who do not sit on this Committee. In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.
  • All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

SAN MATEO COUNTY TRANSIT DISTRICT
BOARD OF DIRECTORS

2:45 p.m.
*or immediately following Committee meetings
  1. CALL TO ORDER/ROLL CALL
    2.
  1. CONSENT CALENDAR

    2. MOTION
    1. Adoption of Minutes of Board of Directors Meeting of June 14, 2006 (PDF, 268 KB)
    2. Acceptance of Statement of Revenues and Expenses for May 2006
    3. Acceptance of Quarterly Investment Report and Fixed Income Market Review and Outlook
  1. PUBLIC COMMENT
    2.
  1. REPORT OF THE CHAIR
    2.
  1. REPORT OF THE GENERAL MANAGER/CEO
    2.
  1. COMMUNITY RELATIONS COMMITTEE
    (Accessibility, Senior Services, and Community Issues)


    2. SUBJECTS DISCUSSED
    1. Accessibility Update
    2. Paratransit Coordinating Council Update
    3. Citizens Advisory Committee Liaison Report
    4. Caltrain Performance Report
    5. Multimodal Ridership Report, May 2006
  1. FINANCE COMMITTEE

    2. RESOLUTIONS
    1. Approval of Minutes of Finance Committee Meeting of June 14, 2006
    2. Acceptance of Statement of Revenues and Expenses for May 2006
    3. Authorization to File a Transportation Fund for Clean Air (TFCA) Regional Discretionary Grant Application for the SamTrans Adaptive Transit Signal Priority Project in a Total Amount of $422,730
    4. Authorization to Execute and File an Application in the Office of Emergency Services for the Purpose of Obtaining Federal Financial Assistance
    5. Approval and Ratification of the FY2007 District Insurance Program
    6. Authorization to Enter into a Memorandum of Understanding for a Joint Disadvantaged Business Enterprise Availability and Utilization Study with the San Mateo County Transit District; Santa Clara Valley Transportation Authority; Alameda-Contra Costa Transit District; Central Contra Costa Transit Authority; Golden Gate Bridge, Highway and Transportation District; and Metropolitan Transportation Commission
    7. Rejection of Low Monetary Bid as Non-Responsive and Authorize Contract Award to Gillig Corporation for Furnishing New and Remanufactured/Exchange Brake Valves, Air Valves, and Related Items for a Total Estimated Cost of $184,854 for a Five-Year Period
    8. Award of Contract to Green Carpet Landscaping and Maintenance of San Bruno for Total Estimated Cost of $475,984 for a Three-Year Term
    9. Award of Contract to Ideal Landscaping and Concrete of San Mateo for Providing Miscellaneous Concrete Replacement at District Facilities for a Total Estimated Cost of $744,000 for a Three-Year Term
    10. Approval of a Contract Extension with Cline & Duplissea for Providing Legislative Advocacy Services for a One-Year Term at an Estimated Cost of $25,000
  1. LEGISLATIVE COMMITTEE

    2.  SUBJECTS DISCUSSED
       c) Verbal Update on State Legislative Program
       d) Verbal Update on Federal Legislative Program
  1. PLANNING AND DEVELOPMENT COMMITTEE – NO MEETING
    2.
  1. WRITTEN COMMUNICATIONS TO THE BOARD OF DIRECTORS
  1. BOARD MEMBER REQUESTS
  1. GENERAL COUNSEL PROPOSAL
    1. Closed Session: Conference with Real Property Negotiators (SamTrans Real Estate Staff and General Counsel) pursuant to Government Code Section 54956.8: Property Location: Former Millett and Greenwood Properties (El Camino Real, Colma, CA); Parties: Colma BART Apartment Associates, L.P.; Under negotiation: Price and terms of agreement
  1. STRATEGIC PLAN WORKSHOP
  1. DATE AND TIME OF NEXT MEETING: The next regular Board meeting will be on September 13, 2006 at 2 p.m., SamTrans Administrative Office, 1250 San Carlos Avenue, San Carlos, California
  1. ADJOURNMENT
    2.

INFORMATION TO THE PUBLIC

If you have questions on the agenda, please contact the Board Secretary at 650-508-6279. Assisted listening devices are available upon request. Agendas are posted on the SamTrans website at www.samtrans.com

SamTrans Board and Citizens Advisory Committee meeting schedule is posted on the website and advertised in the local newspaper the week before the meeting.

  • Date and Time of Board and Advisory Committee Meetings

San Mateo County Transit District (SamTrans) Committees and Board: Second Wednesday of the month, 2 p.m.; SamTrans Citizens Advisory Committee: First Wednesday of the month, 6:30 p.m. Date, time and location of meetings may be changed as needed.

  • Location of Meeting

The SamTrans Administrative Office is located at 1250 San Carlos Ave., San Carlos, which is one block west of the San Carlos Caltrain Station on El Camino Real, accessible by SamTrans bus routes: 390, 391, 295, 260, KX.

  • Public Comment

- If you wish to address the Board, please fill out a speaker's card located on the agenda table. If you have anything that you wish distributed to the Board and included for the official record, please hand it to the Board Secretary, who will distribute the information to the Board members and staff.

- Members of the public may address the Board on non-agendized items under the Public Comment item on the agenda. Public testimony by each individual speaker shall be limited to one minute and items raised that require a response will be deferred for staff reply.

  • Accessibility for Individuals with Disabilities

Upon request, SamTrans will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and a preferred alternative format or auxiliary aid or service at least two days before the meeting. Requests should be mailed to Jennifer Hardie at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or emailed to boardsecretary@samtrans.com; or by phone at (650) 508-6279, or TDD (650) 508-6448.

Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.
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