INFORMATIONAL

FINANCE COMMITTEE
COMMITTEE OF THE WHOLE

2:15 p.m.
*or immediately following previous Committee meeting
 

ACTION

1. Approval of Minutes of Finance Committee Meeting of December 13, 2006 (PDF, 79 KB)
2. Acceptance of Statement of Revenues and Expenses for November 2006 (PDF, 819 KB)
3. Implementation of Residential Pass Pilot Program (PDF, 124 KB)
4. Authorizing the Execution of Standard Agreements with Caltrans Pertaining to FTA Section 5311 Funds (PDF, 131 KB)
5. Approval of an Amendment to the FY 2007 SamTrans Capital Budget in the Amount of $682,731 to Fund the Adaptive Transit Signal Priority Project and the Project Development for Replacement of Transit Buses (PDF, 219 KB)

CONTRACTS

6. Award a Contract to Transit Resource Center (TRC) of Winter Springs, Florida, to Perform Bus Inspection Services for the Contracted Urban Bus (CUB) Service for a Total Estimated Cost of $61,144 for a Two-Year Base Term and to Authorize Three Additional One-Year Option Terms and the Preparation of a Fleet Turnover Audit Report (PDF, 141 KB)
7. Award of On-Call Consultant Support Services for the Information Technology Department for a Total Aggregate Not-to-Exceed Cost of $3,000,000 for a Three-Year Term and to Authorize Two Additional One-Year Option Terms (PDF, 142 KB)

Committee Members: Adrienne Tissier, Mike Guingona, Marc Hershman

NOTE:

• This Committee meeting may be attended by Board Members who do not sit on this Committee. In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the Full Board of Directors as a prerequisite to its legal enactment.
• All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

1. Approval of Minutes of Legislative Committee Meeting of December 13, 2006 (PDF, 71 KB)
2. Approval of the 2007 Federal Legislative Program (PDF, 148 KB)

3. Verbal Update on State Legislative Program
4. Verbal Update on Federal Legislative Program

Committee Members: Art Lloyd, Rose Guilbault, Jerry Hill

NOTE:

• This Committee meeting may be attended by Board Members who do not sit on this Committee. In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.
• All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

1. CALL TO ORDER/ROLL CALL

2. CONSENT CALENDAR

MOTION
1. Adoption of Minutes of Board of Directors Meeting of December 13, 2006 (PDF, 148 KB)
2. Acceptance of Statement of Revenues and Expenses for November 2006

3. PUBLIC COMMENT

4. REPORT OF THE CHAIR

5. REPORT OF THE GENERAL MANAGER/CEO

6. COMMUNITY RELATIONS COMMITTEE (Accessibility, Senior Services, and Community Issues)
   (Accessibility, Senior Services, and Community Issues)
   
   SUBJECTS DISCUSSED


1. Accessibility Update
2. Paratransit Coordinating Council Update
3. Citizens Advisory Committee Liaison Report
4. SamTrans Performance Report
5. Multimodal Ridership Report, November 2006

7. FINANCE COMMITTEE
RESOLUTIONS

1. Authorizing the Execution of Standard Agreements with Caltrans Pertaining to FTA Section 5311 Funds
2. Implementation of Residential Pass Pilot Program
3. Approval of an Amendment to the FY 2007 SamTrans Capital Budget in the Amount of $682,731 to Fund the Adaptive Transit Signal Priority Project and the Project Development for Replacement of Transit Buses
4. Award a Contract to Transit Resource Center (TRC) of Winter Springs, Florida, to Perform Bus Inspection Services for the Contracted Urban Bus (CUB) Service for a Total Estimated Cost of $61,144 for a Two-Year Base Term and to Authorize Three Additional One-Year Option Terms and the Preparation of a Fleet Turnover Audit Report
5. Award of On-Call Consultant Support Services for the Information Technology Department for a Total Aggregate Not-to- Exceed Cost of $3,000,000 for a Three-Year Term and to Authorize Two Additional One-Year Option Terms

8. LEGISLATIVE COMMITTEE
1. Approval of the 2007 Federal Legislative Program

SUBJECTS DISCUSSED

2. Verbal Update on State Legislative Program
3. Verbal Update on Federal Legislative Program

9. PLANNING AND DEVELOPMENT COMMITTEE
no meeting

10. WRITTEN COMMUNICATIONS TO THE BOARD OF DIRECTORS

11. BOARD MEMBER REQUESTS

12. DATE AND TIME OF NEXT MEETING: February 14, 2007, 2 p.m., SamTrans Administrative Office, 1250 San Carlos Avenue, San Carlos, California

13. GENERAL COUNSEL PROPOSAL
1. Closed Session: Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 94956.9(b) (One Potential Case)

14. ADJOURNMENT

If you have questions on the agenda, please contact the Board Secretary at 650-508-6279. Assisted listening devices are available upon request.

SamTrans Board and Citizens Advisory Committee meeting schedule is posted on the website and advertised in the local newspaper the week before the meeting.

• Date and Time of Board and Advisory Committee Meetings

San Mateo County Transit District (SamTrans) Committees and Board: Second Wednesday of the month, 2 p.m.; SamTrans Citizens Advisory Committee: First Wednesday of the month, 6:30 p.m. Date, time and location of meetings may be changed as needed.

• Location of Meeting

The SamTrans Administrative Office is located at 1250 San Carlos Ave., San Carlos, which is one block west of the San Carlos Caltrain Station on El Camino Real, accessible by SamTrans bus routes: 390, 391, 295, 260, KX.

• Public Comment

- If you wish to address the Board, please fill out a speaker's card located on the agenda table. If you have anything that you wish distributed to the Board and included for the official record, please hand it to the Board Secretary, who will distribute the information to the Board members and staff.

- Members of the public may address the Board on non-agendized items under the Public Comment item on the agenda. Public testimony by each individual speaker shall be limited to one minute and items raised that require a response will be deferred for staff reply.

• Accessibility for Individuals with Disabilities

Upon request, SamTrans will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and a preferred alternative format or auxiliary aid or service at least two days before the meeting. Requests should be mailed to Jennifer Hardie at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or emailed to boardsecretary@samtrans.com; or by phone at (650) 508-6279, or TDD (650) 508-6448.