FINANCE COMMITTEE
COMMITTEE OF THE WHOLE

2:15 p.m.
*or immediately following previous Committee meeting

INFORMATIONAL

1. Overview of Financial Reporting for Post Employment Benefits Plans Other than Pensions – Government Accounting Standards Boards Statements No. 45 and 43 (PDF, 94 KB)

ACTION

2. Approval of Minutes of Finance Committee Meeting of January 10, 2007 (PDF, 99 KB)


3. Acceptance of Statement of Revenues and Expenses for December 2006


4. Acceptance of the Quarterly Investment Report and Fixed Income Market Review and Outlook (PDF, 182 KB)


5. Adoption of Expense Policy and Procedures (PDF, 183 KB)


6. Authorization to File a Federal Transit Administration Section 5311(f) Grant Application for FY 2008 in the Amount of $200,000 with the California Department of Transportation for SamTrans Route 294 (PDF, 150 KB)


7. Authorization to Use the Competitive Negotiation Procurement Process to Procure up to 137 Transit Buses Over a Two-Year Period (PDF, 121 KB)


8. Authorization for Disposition of Ten Surplus Paratransit Minivans, Miscellaneous Obsolete Minivan Repair Parts, and Related Items (PDF, 133 KB)



CONTRACTS

9. Award of Contract to MBH Solutions for a PeopleSoft Human Resources/Payroll Application Upgrade in the amount of $840,000 and to Authorize the General Manager/CEO to Exercise Options for Additional Tasks for a Total Amount of $300,000 (PDF, 138 KB)

Committee Members: Adrienne Tissier, Mike Guingona, Marc Hershman

NOTE:

• This Committee meeting may be attended by Board Members who do not sit on this Committee. In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the Full Board of Directors as a prerequisite to its legal enactment.
• All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

ACTION
1. Approval of Minutes of Legislative Committee Meeting of January 10, 2007 (PDF, 79 KB)
INFORMATIONAL
2. Verbal Update on State Legislative Program
3. Verbal Update on Federal Legislative Program

Committee Members: Art Lloyd, Rose Guilbault, Jerry Hill

NOTE:

• This Committee meeting may be attended by Board Members who do not sit on this Committee. In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.
• All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

ACTION
1. Approval of Minutes of the Planning and Development Committee Meeting of October 11, 2006 (PDF, 71 KB)
2. Presentation on SamTrans Customer Survey Key Findings (PDF, 72 KB)

Committee Members: Jerry Hill, Marc Hershman, Zoe Kersteen-Tucker

NOTE:

• This Committee meeting may be attended by Board Members who do not sit on this Committee. In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.
• All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

1. CALL TO ORDER/ROLL CALL


2. REPORT OF THE NOMINATING COMMITTEE – ELECTION OF OFFICERS FOR 2007


3. CONSENT CALENDAR
MOTION
1. Adoption of Minutes of Board of Directors Meeting of January 10, 2007 (PDF, 81 KB)
2. Acceptance of Statement of Revenues and Expenses for December 2006
3. Acceptance of the Quarterly Investment Report and Fixed Income Market Review and Outlook


4. PUBLIC COMMENT


5. REPORT OF THE CHAIR


6. REPORT OF THE GENERAL MANAGER/CEO
1. 20-Year Safe Worker Award to Earl Newton
2. 25-Year Safe Worker Award to Manuel Juarez


7. COMMUNITY RELATIONS COMMITTEE (Accessibility, Senior Services, and Community Issues)
   (Accessibility, Senior Services, and Community Issues)
   
   SUBJECTS DISCUSSED


1. Accessibility Update
2. Paratransit Coordinating Council Update
3. Citizens Advisory Committee Liaison Report
4. SamTrans Performance Report
5. Multimodal Ridership Report, December 2006


8. FINANCE COMMITTEE

SUBJECTS DISCUSSED

1. Overview of Financial Reporting for Post Employment Benefits Plans Other than Pensions – Government Accounting Standards Boards Statements No. 45 and 43
RESOLUTIONS

2. Adoption of Expense Policy and Procedures
3. Authorization to File a Federal Transit Administration Section 5311(f) Grant Application for FY 2008 in the Amount of $200,000 with the California Department of Transportation for SamTrans Route 294
4. Authorization to Use the Competitive Negotiation Procurement Process to Procure up to 137 Transit Buses Over a Two-Year Period
5. Authorization to Disposition Ten Surplus Paratransit Minivans, Miscellaneous Obsolete Minivan Repair Parts, and Related Items
6. Award of Contract to MBH Solutions for a Peoplesoft Human Resources/Payroll Application Upgrade in the amount of $840,000 and to Authorize the General Manager/CEO to Exercise Options for Additional Tasks for a Total Amount of $300,000


9. LEGISLATIVE COMMITTEE

SUBJECTS DISCUSSED

1. Verbal Update on State Legislative Program
2. Verbal Update on Federal Legislative Program


10. PLANNING AND DEVELOPMENT COMMITTEE

SUBJECTS DISCUSSED

1. Presentation of SamTrans Customer Survey Key Findings


11. WRITTEN COMMUNICATIONS TO THE BOARD OF DIRECTORS


12. BOARD MEMBER REQUESTS


13. DATE AND TIME OF NEXT MEETING: March 15, 2007, 2 p.m., SamTrans Administrative Office, 1250 San Carlos Avenue, San Carlos, California



14. GENERAL COUNSEL PROPOSAL
1. Closed Session: Conference with Legal Counsel – Existing Litigation Pursuant to Government Code Section 54956.9(a): Brian Beims v San Mateo County Transit District et al


15. ADJOURNMENT

If you have questions on the agenda, please contact the Board Secretary at 650-508-6279. Assisted listening devices are available upon request.

SamTrans Board and Citizens Advisory Committee meeting schedule is posted on the website and advertised in the local newspaper the week before the meeting.

• Date and Time of Board and Advisory Committee Meetings

San Mateo County Transit District (SamTrans) Committees and Board: Second Wednesday of the month, 2 p.m.; SamTrans Citizens Advisory Committee: First Wednesday of the month, 6:30 p.m. Date, time and location of meetings may be changed as needed.

• Location of Meeting

The SamTrans Administrative Office is located at 1250 San Carlos Ave., San Carlos, which is one block west of the San Carlos Caltrain Station on El Camino Real, accessible by SamTrans bus routes: 390, 391, 295, 260, KX.

• Public Comment

- If you wish to address the Board, please fill out a speaker's card located on the agenda table. If you have anything that you wish distributed to the Board and included for the official record, please hand it to the Board Secretary, who will distribute the information to the Board members and staff.

- Members of the public may address the Board on non-agendized items under the Public Comment item on the agenda. Public testimony by each individual speaker shall be limited to one minute and items raised that require a response will be deferred for staff reply.

• Accessibility for Individuals with Disabilities

Upon request, SamTrans will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and a preferred alternative format or auxiliary aid or service at least two days before the meeting. Requests should be mailed to Jennifer Hardie at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or emailed to boardsecretary@samtrans.com; or by phone at (650) 508-6279, or TDD (650) 508-6448.