FINANCE COMMITTEE
COMMITTEE OF THE WHOLE

2:35 p.m.
*or immediately following previous Committee meeting

ACTION

1. Approval of Minutes of Finance Committee Meeting of April 11, 2007 (PDF, 94 KB)


2. Acceptance of Statement of Revenues and Expenses for March 2007 (PDF, 855 KB)


3. Acceptance of Quarterly Investment Report and Fixed Income Market Review and Outlook (PDF, 1.11 MB)


4. Review of Proposed FY 2008 Operating Budget (PDF, 764 KB)


5. Review of Proposed FY 2008 Capital Budget (PDF, 782 KB)


6. Proposed DBE Overall Annual Goal for FY 2008 (PDF, 335 KB)


7. Authorizing Disposition of Twenty-Three Surplus Service Support Vehicles (PDF, 162 KB)


8. Purchase of Seven 2008 Ford E350 Diesel Engine Trucks from Downtown Ford Sales of Sacramento for a Total Estimated Cost of $206,500, Including Delivery, Taxes and State Fee (PDF, 223 KB)


9. Authorization to Assume Project Sponsorship of the Coastside Lifeline Transportation Grant and to Enter into an MOU (PDF, 400 KB)


CONTRACTS:

10. Termination for Convenience of the Contract for Coastside Paratransit Services and Award of a New Contract to MV to Provide Coastside Transportation Services Including Coastside Paratransit Services for a Total Estimate of $5,045,384 for a Three-Year Base Term (PDF, 374 KB)


11. Award of Contract to Corey, Canapary, and Galanis Research (CC&C), San Francisco to Conduct Ridership Research and Passenger Satisfaction Surveys for an Estimate of $105,000 for a Three-Year Base Term (PDF, 259 KB)


12. Authorizing Contract Amendment with Advantel, Inc. to Extend the Period of Performance for Providing Phone Maintenance Service for the District’s Definity Telephone System in the Amount of $93,364 (PDF, 208 KB)


13. Award of a Contract for Providing Vehicle Body Repair and Repainting Services to T & J Lewis, d.b.a. Classic Graphics, Newark, CA, for a Total Estimated Cost of $1,079,015 for a Three-Year Base Term (PDF, 226 KB)


14. Authorize Extension of Contracts with Shaw/Yoder, Inc. and Cline & Duplissea for Legislative Advocacy Services for an Additional Four-Month Term Through December 31, 2007 at a Cost Increase of $13,113 and $8,332 Respectively (PDF, 274 KB)


15. Authorize Contract Amendment with Technology, Engineering, and Construction, Inc. for Underground Storage Tank Inspections, Testing, Maintenance, Minor Repair, and Emergency Services in the Amount of $180,000 (PDF, 217 KB)

Committee Members: Zoe-Kersteen-Tucker, Karyl Matsumoto, Jim Hartnett

NOTE:

• This Committee meeting may be attended by Board Members who do not sit on this Committee. In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the Full Board of Directors as a prerequisite to its legal enactment.
• All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

ACTION
1. Approval of Minutes of Legislative Committee Meeting of April 11, 2007 (PDF, 199 KB)



2. Support for AB 945 (Carter): Transportation Needs Assessment (PDF, 105 KB)



3. Support for SB 445 (Torlakson): Road User Task Force (PDF, 105 KB)


INFORMATIONAL
4. Verbal Update on State Legislative Program (PDF, 1.58 KB)



5. Verbal Update on Federal Legislative Program

Committee Members: Rose Guilbault, Jerry Hill, Art Lloyd

NOTE:

• This Committee meeting may be attended by Board Members who do not sit on this Committee. In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.
• All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

5. RECONVENE FOLLOWING COMMITTEE MEETINGS


6. PUBLIC HEARING FOR PROPOSED FARE AND BUS SERVICE CHANGES (PDF, 342 KB)


7. CONSENT CALENDAR

MOTION

1. Adoption of Minutes of Board of Directors Meeting of April 11, 2007 (PDF, 436 KB)
2. Acceptance of Statement of Revenues and Expenses for March 2007
3. Acceptance of Quarterly Investment Report and Fixed Income Market Review and Outlook


8. PUBLIC COMMENT


9. REPORT OF THE CHAIR


10. REPORT OF THE GENERAL MANAGER/CEO
1. Thirty-Year Safe Driver Award to Geary A. Bastain
2. Resolution of Appreciation for Jennifer Hardie (PDF, 108 KB)


11. COMMUNITY RELATIONS COMMITTEE (Accessibility, Senior Services, and Community Issues)
    (Accessibility, Senior Services, and Community Issues)
    
    PROCLAMATION


1. a. Designation of May as “Older Americans Month”


SUBJECTS DISCUSSED

1. b. Accessibility Update
2. c. Paratransit Coordinating Council Update
3. d. Citizens Advisory Committee Liaison Report
4. e. Certificate for Molly Kennedy – Recipient of the Cerebral Palsy Association’s Life Without Limits Award
5. f. Performance Report – Fixed Route Bus Service
6. g. Multimodal Ridership Report, March 2007


12. FINANCE COMMITTEE

RESOLUTIONS

1. Proposed DBE Overall Annual Goal for FY 2008
2. Authorizing Disposition of Twenty-Three Surplus Service Support Vehicles
3. Purchase of Seven 2008 Ford E350 Diesel Engine Trucks from Downtown Ford Sales of Sacramento for a Total Estimated Cost of $206,500, Including Delivery, Taxes and State Fee
4. Authorization to Assume Project Sponsorship of the Coastside Lifeline Transportation Grant and to Enter into an MOU
5. Termination for Convenience of the Contract for Coastside Paratransit Services and Award of a New Contract to MV to Provide Coastside Transportation Services Including Coastside Paratransit Services for a Total Estimate of $5,045,384 for a Three-Year Base Term
6. Award of Contract to Corey, Canapary, and Galanis Research (CC&C), San Francisco to Conduct Ridership Research and Passenger Satisfaction Surveys for an Estimate of $105,000 for a Three-Year Base Term
7. Authorizing Contract Amendment with Advantel, Inc. to Extend the Period of Performance for Providing Phone Maintenance Service for the District’s Definity Telephone System in the Amount of $93,364
8. Award of a Contract for Providing Vehicle Body Repair and Repainting Services to T & J Lewis, d.b.a. Classic Graphics, Newark, CA, for a Total Estimated Cost of $1,079,015 for a Three-Year Base Term
9. Authorize Extension of Contracts with Shaw/Yoder, Inc. and Cline & Duplissea for Legislative Advocacy Services for an Additional Four-Month Term Through December 31, 2007 at a Cost Increase of $13,113 and $8,332 Respectively
10. Authorize Contract Amendment with Technology, Engineering, and Construction, Inc. for Underground Storage Tank Inspections, Testing, Maintenance, Minor Repair, and Emergency Services in the Amount of $180,000

SUBJECTS DISCUSSED:

11. Review of the Proposed FY 2008 Operating Budget
12. Review of the Proposed FY 2008 Capital Budget


13. LEGISLATIVE COMMITTEE

MOTION

1. Support of AB 945 (Carter): Transportation Needs Assessment
2. Support of SB 445 (Torlakson): Road User Task Force

SUBJECTS DISCUSSED

1. Verbal Update on State Legislative Program
2. Verbal Update on Federal Legislative Program


14. PLANNING AND DEVELOPMENT COMMITTEE - No Meeting


15. WRITTEN COMMUNICATIONS TO THE BOARD OF DIRECTORS


16. BOARD MEMBER REQUESTS


17. GENERAL COUNSEL PROPOSAL


18. DATE AND TIME OF NEXT MEETING: June 13 2007, 2 p.m., SamTrans Administrative Office, 1250 San Carlos Avenue, San Carlos, California



19. ADJOURNMENT

If you have questions on the agenda, please contact the Board Secretary at 650-508-6223. Assisted listening devices are available upon request.

SamTrans Board and Citizens Advisory Committee meeting schedule is posted on the website and advertised in the local newspaper the week before the meeting.

• Date and Time of Board and Advisory Committee Meetings

San Mateo County Transit District (SamTrans) Committees and Board: Second Wednesday of the month, 2 p.m.; SamTrans Citizens Advisory Committee: First Wednesday of the month, 6:30 p.m. Date, time and location of meetings may be changed as needed.

• Location of Meeting

The SamTrans Administrative Office is located at 1250 San Carlos Ave., San Carlos, which is one block west of the San Carlos Caltrain Station on El Camino Real, accessible by SamTrans bus routes: 390, 391, 295, 260, KX.

• Public Comment

- If you wish to address the Board, please fill out a speaker's card located on the agenda table. If you have anything that you wish distributed to the Board and included for the official record, please hand it to the Assistant Board Secretary, who will distribute the information to the Board members and staff.

- Members of the public may address the Board on non-agendized items under the Public Comment item on the agenda. Public testimony by each individual speaker shall be limited to one minute and items raised that require a response will be deferred for staff reply.

• Accessibility for Individuals with Disabilities

Upon request, SamTrans will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and a preferred alternative format or auxiliary aid or service at least two days before the meeting. Requests should be mailed to the Assistant Board Secretary at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or emailed to boardsecretary@samtrans.com; or by phone at (650) 508-6223, or TDD (650) 508-6448.