Board of Directors

Community Relations

Finance

Legislative

Planning and Development

Committee Members Present: Shirley Harris, Al Teglia

Committee Member Absent: Michael Nevin (Committee Chair)

Other Board Members Present: Jerry Hill, Mary Janney, Arthur Lloyd, Stephen Schmidt

Other Board Members Absent: John Barbour, Michael Guingona

Staff Present: Michael Scanlon, David Miller, George Cameron, Cheryl Cavitt, Roger Contreras, John Ficarra, Jim Gallagher, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Joel Slavit, Bill Welch

Pledge of Allegiance

Director Hill led the pledge of allegiance to the flag.

Committee Chair Nevin being absent, Director Teglia was appointed by Director Hill, Chairman of the Board, to preside over the meeting. Director Teglia called the meeting to order at 2:06 p.m.

Approval of Minutes of Community Relations Committee Meeting of              February 13, 2002

The Committee (Harris/Schmidt) recommended Board approval of the minutes.

                                                                                                                                [MOTION]

PCC and PCC Advocacy Report

Bill Welch, Manager, Accessible Transit Service, reported Redi-Wheels will soon get the advance communication system that will provide multidata terminals in the buses. A central console will be located in the dispatcher’s office. The system will show the locations of the buses at all times and this will be a great tool in managing operations.

Noreen Donohue, PCC Vice Chair, informed that the PCC is working very hard educating consumers on how they can help improve the Redi-Wheels service. They provide rider’s guide that tells consumers Redi-Wheels is a shared ride system, that patrons have to be ready for their ride 10 minutes before pick-up time, or to do cancellations as early as possible. They also are working with SamTrans staff promoting and explaining how to utilize inter-county travel, how some Redi-Wheels riders can use fixed route service, and help them build self-esteem and independence.

Citizens Advisory Committee (CAC) Liaison Report

Mary Lou Ciranni, Vice Chair, reported on the following matters that transpired at the CAC meeting of March 6:

• The CAC was very pleased and privileged to have Chairman Jerry Hill at this meeting.
• The JPB, SamTrans, and TA CACs agreed to hold a joint meeting to develop programs to promote the buses and the train.
• Jerry Willard presented the 2001-2002 fare review objectives. David Pilpel was surprised that youth fare was not increased. The Committee observed that they did not have the estimate of the impact on ridership. They feel that this is not the time for fare increase because people are unemployed. They also wanted to know if there was any thought given to reducing operating costs and whether any tax credit subsidies or employer participation plans could be established that could reduce the adverse effects of the fare increase.
• The CAC is going to have a tour of the South Base and the BART facilities.
• Jeff Carter reported it takes him at least 15 minutes each time, to get his translink card loaded. He stated if the process would go faster, there would be more usage.

Caltrain Performance Report

Chuck Harvey, Chief Operating Officer, made the following report:

• Caltrain on-time performance is above 95 percent and is still improving.
• The overhaul program on the gallery cars will be completed soon. These will replace the older cars.
• Caltrain ridership is down, adversely affecting the FY2003 budget. The budget and service levels are under review. Some service levels will be adjusted.
• The conductor’s ticket sales revenue is eight percent of the total ticket sale.
• The TVM revenue is rising. It is now at 48 percent.
• The off-board discount tickets will kick off shortly.
• There are two fatalities on the railroad this year.
• The JPB Board approved the holding of a public hearing on the proposed fare increase.
• There are now luggage racks and expanded spaces for bicycles on all trains.
• Coffee holders have been moved on 50 percent of the cars.
• The first unit of the Boise locomotives that have been ordered is due in 12 months.
• Two additional Seattle standard cars, with different color, will be put in service in May to make a total of 17. The existing 15 cars also will be repainted.
• He advised how shuttles with poor ridership were reallocated.
• He noted the awarding of CTX contracts and discussed the continuing infrastructure and maintenance projects, and the multitude of work that are going on at the railroad.

Director Schmidt asked if in painting the Seattle buses the Caltrain logo would appear. Mr. Harvey advised that the focus group that was formed as part of the roll out of the Baby Bullet or Caltrain express arrived at a preferred option. The painting will not include the Caltrain logo.

Director Harris complimented staff for the ads on display on the train. She said they are very well done and not antagonistic to the traveler. General Manager Scanlon stated that is staff’s response to Director Lloyd’s advocacy for a quiet train. He expressed pride of staff on this campaign.

Director Lloyd hoped that with the new paint scheme, the good image of the Caltrain is preserved.

Multimodal Ridership Report

Mr. Harvey advised that SamTrans ridership is down about 7.7 percent for January 2002. Paratransit ridership is up 15.7 percent, seriously straining capacity. He mentioned Caltrain overall ridership is down nearly 10 percent. San Mateo ridership is down 6.8 percent.

Director Hill inquired about the proper use of the Redi-Wheels service. Mr. Scanlon responded in order to preserve resources, staff is going to screen applicants more carefully to ascertain that the individuals who are utilizing Redi-Wheels are in fact those who truly need said service.

Update on Taxi Demonstration Project

Mr. Welch reported taxi service would start next month or early May to supplement and further improve Redi-Wheels service. Dispatchers and schedulers are being trained on how to use their judgment in determining when taxi service should be provided.

Adjourned: 2:40 p.m.

Committee Members Present: Mary Janney (Committee Chair), Shirley Harris

Committee Member Absent: Michael Guingona

Other Board Members Present: Jerry Hill, Arthur Lloyd, Stephen Schmidt, Al Teglia

Other Board Members Absent: John Barbour, Michael Nevin

Staff Present: Michael Scanlon, David Miller, George Cameron, Cheryl Cavitt, Roger Contreras, John Ficarra, Jim Gallagher, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Joel Slavit, Bill Welch

All members present, Committee Chair Mary Janney, called the meeting to order at        2:40 p.m.

Approval of Finance Committee Minutes of February 13, 2002

The Committee (Teglia/Lloyd) recommended Board approval of the minutes.

                                                                                                                              [MOTION]

Approval of Statement of Revenues and Expenses for January 2002

Roger Contreras, Chief Financial Officer, advised revenue is on target with the major reductions that were done. On the expenditure side, there are several variances on the fuel, lubricant and associated taxes. Overall, expenses are under budget by $361,000.

The Committee (Teglia/Harris) recommended Board approval of the statement.

                                                                                                                                [MOTION]

Approval of Application for FY 2002/2003 Transportation Fund for Clean Air (TFCA) in the Amount of $428,353 for SamTrans Shuttle Bus Program and Execution of Cooperative Agreement with City/County Association of Governments (C/CAG) to Receive Funding

Joel Slavit, Capital Programs, Grants and Development Division, reported this item is part of an annual request of the C/CAG for transportation fund for clean air that supports the SamTrans/BART Shuttle Bus Program. This program currently provides operating support to the shuttles that go from the BART stations to the employers in San Mateo County. The proposal is to maintain ongoing operating support for the existing system without expansion. The total projected cost at this time is roughly $2.2 million of which the TFCA fund will support 19 percent. The details in the budget will be finalized as part of the development of the operating project for FY 2002/2003.

Director Hill commented the $4 from the automobile registration is what’s funding the TFCA.

The Committee (Teglia/Haris) recommended Board approval of the application.

                                                                                                                    [RESOLUTION]

Renewal of Contract with Guardian Life Insurance Company of America for the Provision of Employees’ and Board Members’ Life Insurance and Accidental Death and Dismemberment Insurance at an Estimated Cost of $154,000 for a One-Year Period Commencing April 1, 2002

Cheryl Cavitt, Director of Contracts and Procurement, reported the contract is for the continued provision of life and accidental death and dismemberment insurance for a total of $154,000.

The Committee (Lloyd/Hill) recommended Board approval of the action.

                                                                                                                  [RESOLUTION]

Award of Contracts for On-Call Specialized Engineering and Other Professional Consulting Services to Qualified Firms for a Two-Year Base Term with Three One-Year Option Terms

Ms. Cavitt presented the contracts listed on Exhibit "A". She stated award of contracts will be contingent upon receipt of Caltrans’ pre-award audit approval. She further requested that the General Manager be authorized to execute those contracts and exercise subsequent option periods if it is in the best interest of the District.

The Committee (Lloyd/Harris) recommended approval of the award.

                                                                                                                   [RESOLUTION]

Adjourned: 2:50 p.m.

Committee Members Present: Arthur Lloyd (Committee Chair), Stephen Schmidt

Committee Member Absent: Michael Nevin

Other Board Members Present: Shirley Harris, Jerry Hill, Mary Janney, Stephen Schmidt

Other Board Members Absent: John Barbour, Michael Guingona

Staff Present: Michael Scanlon, David Miller, George Cameron, Cheryl Cavitt, Roger Contreras, John Ficarra, Jim Gallagher, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Joel Slavit, Bill Welch

Committee Chair Lloyd noted the absence of Director Michael Nevin and called the meeting to order at 2:50 p.m.

Approval of Minutes or Legislative Committee Meeting of February 13, 2002

The Committee (Hill/Janney) recommended Board approval of the minutes.

                                                                                                                               [MOTION]

Verbal Report on APTA Legislative Conference

Director Lloyd reported on the APTA Legislative Conference that was held from March 10 through 13. SamTrans Board members, MTC representatives, and staff met with local legislators and two senators who gave them good support. They pushed for the reauthorization of TEA 21. A new legislation called TRAIN would give commuter authorities the same authority that Amtrak enjoys under the National Railroad Passenger Act of 1970 whereby they can enter upon and work with the freight railroad on establishing commuter service. Caltrain owns its right of way so that it does not have this particular concern. However, Altamont Commuter Express has to deal with Union Pacific on a mileage basis rather than a cost plus basis. The future of Amtrak was also discussed. Director Lloyd felt this conference was very productive.

Director Schmidt remarked the tour of the senate and congressional offices and the lobbying they did was an eye-opener. It gave everyone a sense of how it really works and how many demands there are on the representatives in Washington. It was a great event.

Adjourned: 2:55 p.m.

Committee Member Present: Stephen Schmidt

Committee Members Absent: John Barbour (Committee Chair), Michael Guingona

Other Board Members Present: Shirley Harris, Jerry Hill, Mary Janney, Stephen Schmidt,   Al Teglia

Other Board Member Absent: Michael Nevin

Staff Present: Michael Scanlon, David Miller, George Cameron, Cheryl Cavitt, Roger Contreras, John Ficarra, Jim Gallagher, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Joel Slavit, Bill Welch

Committee Chair Barbour being absent, Director Stephen Schmidt was appointed by the Chair of the Board Hill to preside over the meeting. Director Schmidt called the meeting to order at

Approval of Minutes of Planning and Development Committee Meeting of                 February 13, 2002

The Committee (Harris/Harris) recommended Board approval of the minutes.

                                                                                                                               [MOTION]

Report on the BART West Bay Parking Program

Carter Mau, Service Planning Department, provided an update on the program. He reminded that in December 2000, the Board approved some BART parking policies in concept. He reviewed the role of the SamTrans Board as laid out under the BART/SamTrans Comprehensive Agreement. He stated the West Bay Parking Committee was created to develop recommendations for the BART West Bay Parking Program. The Committee is composed of staff from BART, SamTrans and Caltrain. After the Environmental Process is completed, a series of meetings with cities will be held within the next few months to discuss all BART parking related issues. The Board will be asked to adopt the findings and approve a parking program sometime in June of this year. The program will be operational in time for the scheduled opening of the BART extension sometime in late 2002. He stated the net parking revenues at SFO extension stations would be split 50/50 between SamTrans and BART. He outlined some of those policies that were approved and some that will be presented to the Board for approval.

Director Lloyd asked if parking fees could now be charged at Colma. Mr. Mau said this can be done after securing the approval of the State and it is under consideration now.

Director Janney inquired if the City of Burlingame is included in the list of cities where public meetings would be held. Mr. Mau answered Burlingame is included, along with the cities of Daly City, Colma, San Bruno, South San Francisco and Millbrae.

Director Schmidt asked clarification on the 50/50 sharing. Mr. Mau informed revenues would be shared by BART and SamTrans 50/50 at the shared BART stations – Millbrae, South San Francisco, San Bruno and Colma. The Colma Park and Ride lot adjacent to the BART station is solely owned by SamTrans. BART will not be entitled for any parking revenues from that parking lot. Mr. Mau likewise mentioned that the parking policies that will be decided upon by the Committee would have very direct impacts on the cities where the stations are located.

Adjourned: 3:15 p.m.

Board Members Present: Jerry Hill (Chair), Shirley Harris, Mary Janney, Arthur Lloyd, Stephen Schmidt, Al Teglia

Board Members Absent: Michael Guingona (Vice Chair), John Barbour, Michael Nevin

Staff Present: Michael Scanlon, David Miller, George Cameron, Cheryl Cavitt, Roger Contreras, John Ficarra, Jim Gallagher, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Joel Slavit, Bill Welch

Chair Hill called the meeting to order at 3:15 p.m.

CONSENT CALENDAR

The Board (Lloyd/Janney) unanimously approved the following items under the consent calendar:

• Adoption of Minutes of Board of Directors Meeting of February 13, 2002
• Approval of Statement of Revenues and Expenses Report, January 2002

PUBLIC COMMENT: There was none at this time.

REPORT OF THE CHAIR

Chair Hill, reported he is currently Chair of the Peninsula Policy Partnership (P³). He reviewed the objectives of the P³ and the meeting held last year with the San Mateo County Economic Development Association. In that meeting, one of the items they decided to take action on was the reauthorization of Measure A, which was approved by the voters in 1988 and expires in 2008. The three agencies that are necessary and crucial to the reauthorization of the Measure are the Transportation Authority, the cities of San Mateo County and the Board of Supervisors. Mr. Hill, as Chair of the Board of Supervisors, along with Mr. Michael Guingona, Chair of the Transportation Authority (TA) and Mr. Jim Hartnet, Chair of City and County Association of Governments (C/CAG) met to start the process. They decided to get some key people involved in the process to insure the success of the ballot. The next meeting will take place on Monday and that would be participated in by a larger group of leaders within the different segments of the community that includes labor, environmental community, the League of Women Voters, Paratransit, and other interests within the community. They will develop programs necessary to secure the reauthorization of Measure A. Chair Hill further stated this process is in the preparatory stage at this time. Meetings would be open to the public when issues would be discussed.

Chair Hill also announced on Saturday, at 11:00 o’clock there will be a steam locomotive at the Redwood City train station for the opening of the "Journey to Work" exhibit at the museum by the San Mateo County Historical Association.

REPORTS OF THE GENERAL MANAGER/CEO

General Manager Michael Scanlon gave the following report:

• He thanked Chair Hill for attending the CAC meeting and his strong message of support for the CAC.
• Recognized Geary Bastain, SamTrans operator for his 25 Years of Safe Driving and Marilyn MacDonald, for her 20 years of Safe Driving. Chair Hill handed the certificates.
• Recognized Tony Farris, 2001 Operator of the Year and Edmundo Ortanez, 2002 Bus Maintenance Employee of the Year. Chair Hill likewise presented the certificates.
• Thanked the Board members that attended the BART Tour of March 1. Previous to that, the BART Committee took a ride from San Bruno to Colma.
• The District representatives to the APTA Legislative Conference in Washington DC had a very special session with Congressman Tom Lantos. Director Lloyd’s display of his local and national knowledge of trains was very impressive.
• Proposition 42 passed overwhelmingly indicating that Californians know where their taxes are going.
• Since the take over of the bus main line service by the District, on-time performance has improved.
• Inspection by the California Highway Patrol of the North and South Base terminals is almost done. In spite of the very rigid inspection, the CHP representatives were very impressed with the culture of the District’s maintenance team.
• Regarding the proposed fare increase, staff will hold three public meetings - March 19 in San Mateo, March 26 in South San Francisco, and March 27 in Menlo Park - and will meet with the different advisory committees and the Paratransit Coordinating Council. The fare increase will be very modest. Moderate service adjustments are also being looked at.
• People are not working so ridership is down and revenue is down. The BART operation will be a drain on the District for the first few years until the ridership goes up and the economy comes back up.
• This coming Saturday, the former Southern Pacific steam locomotive will be on display at the San Mateo Station and at noon, the doors to the museum will open for the "Journey to Work" exhibit.

COMMUNITY RELATIONS COMMITTEE

The Board (Hill/Janney) unanimously approved the minutes of Community Relations Committee of February 13, 2002.

Subjects Discussed

Director Teglia reported the Committee discussed the following items. No action emanated from them:

• PCC and PCC Advocacy Reports
• Citizens Advisory Committee Liaison Report
• Caltrain Performance Report
• Multimodal Ridership Report, January 2002
• Update on Taxi Demonstration Project

FINANCE COMMITTEE

The Board (Janney/Teglia) by roll call unanimously approved the following resolutions:

• Resolution No. 2002-10: Authorizing the Filing of an Application with the City/County Association of Governments (C/CAG) for Transportation Fund for Clean Air Program Funds in the Amount of $428,353 for the SamTrans Shuttle Bus Program and the Execution of a Cooperative Agreement with C/CAG Required to Receive the Funds
• Resolution No. 2002-11: Approving Placement of Life and Accidental Death and Dismemberment Insurance Coverage with the Guardian Life Insurance Company of America for One Year at an Estimated Annual Cost of $154,000
• Resolution No. 2002-12: Authorizing Award of On-Call Specialized Engineering and Other Professional Consulting Services

The Board (Janney/Teglia) unanimously approved the minutes of Finance Committee meeting of February 13, 2002.

LEGISLATIVE COMMITTEE

The Board (Lloyd/Harris) unanimously approved the minutes of Legislative Committee meeting of February 13, 2002.

Director Lloyd stated he gave a report on the APTA Legislative Conference held in Washington DC this week.

PLANNING AND DEVELOPMENT COMMITTEE

The Board (Schmidt/Teglia) unanimously approved the minutes of the Planning and Development Committee meeting of February 13, 2002.

Director Schmidt reported the BART West Bay Parking Program was also discussed. No action was taken.

GENERAL COUNSEL PROPOSAL

General Counsel David Miller reported the purpose of the Closed Session is to receive a report from the labor negotiation team regarding the upcoming labor negotiations with the Amalgamated Transit Local 1574.

THE BOARD ADJOURNED INTO CLOSED SESSION AT 3:34 P.M. AND RECONVENED INTO OPEN SESSION AT 4:15 P.M.

Closed Session: Conference with Labor Negotiator – Closed Session pursuant to Government Code Section 54957.6, Amalgamated Transit Union, and Local 1574

After the presentation given by the negotiating team and discussion held on this item, Attorney Miller reported the Board has given authority to the General Manager to submit proposals to the union. Reports will be provided during the course of negotiations.

Adjourned: 4:20 p.m.