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SamTrans > General Information > Board of Directors and Citizens Advisory Committee Meetings > Board of Directors Meeting Minutes - May 8, 2002

Committees and Board of Directors Meeting Minutes - May 8, 2002

SAMTRANS ADMINISTRATIVE OFFICE
2nd FL. AUDITORIUM
1250 SAN CARLOS AVENUE, SAN CARLOS, CALIFORNIA

Board of Directors
Community Relations
Finance
Legislative
Planning and Development Committee

COMMUNITY RELATIONS COMMITTEE
COMMITTEE OF THE WHOLE
(Accessibility, Senior Services, and Community Issues)

Committee Members Present: Michael D. Nevin (Committee Chair), Shirley Harris, Albert Teglia

Other Board Members Present: John Barbour, Michael Guingona, Jerry Hill, Mary Janney, Arthur Lloyd, Steve Schmidt

Staff Present: Michael Scanlon, David Miller, Joan Cassman, George Cameron, April Chan, Monica Colondres, Roger Contreras, Tina Dubost, Jim Gallagher, Corinne Goodrich, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Ian McAvoy, Susan Stark, Ed Stewart

Pledge of Allegiance
Director Hill led the pledge of allegiance to the flag.

All Committee members were present. Committee Chair Michael Nevin called the meeting to order at 2:09 p.m.

Approval of Minutes of Community Relations Committee Meeting of April 10, 2002
The Committee (Harris/Teglia) recommended Board approval of the minutes.
[MOTION]

Appointment of Citizens Advisory Committee (CAC) Members
Director Nevin reported after interviewing several candidates, the Selection Committee composed of Directors Teglia, Harris and himself, found the following applicants best qualified for the vacant CAC positions: Anthony Mills and Wayne Kingsford-Smith representing Community Riders, Don Phillips and John Baker representing Bus Riders, and Richard Poe representing Multimodal Riders.

The Committee (Teglia/Barbour) recommended Board approval of the appointments. [MOTION]

PCC and PCC Advocacy Reports
Tina Dubost, Accessibility Coordinator, noted Redi-Wheels ridership has continued to increase. On April 10, it carried over a thousand riders. She complimented MV Transportation and staff for providing full service to the customers. She also reported the PCC has voted to hold their advocacy meeting quarterly instead of monthly. The PCC itself however, will continue to have its monthly meeting.

Dale Edwards, Chair of the PCC Legislative Advocacy Committee (ALCom), visually impaired and ADA certified user of Redi-Wheels reported out of 8,000 ADA certified consumers, only 3 to 4 consumers regularly attend the Legislative Committee meeting. Pursuant to advice of PCC Chair Marianne Mannia, ALCom in its meeting of April 2, clarified its purpose and mission. They invited resource speakers to enlighten them on legislative processes. Mr. Edwards mentioned the Paratransit issues they have been dealing with the past few years have resulted in greater service improvement. For this, he credited SamTrans, especially Bill Welch and staff, MV Transportation and staff, the PCC members, the consumers and the community at large.

Citizens Advisory Committee Liaison Report
Richard Poe reported at the CAC meeting of May 1, Ted Yurek presented the BART Bus Plan. The TA, JPB and SamTrans CACs will hold a joint meeting to discuss common issues. Pat Boland, Marketing Manager, stated efforts are being exerted to make the website more user friendly. The CAC created a committee that would look at fare structure among various modes of transportation and various jurisdictions. Another committee would undertake annual survey of bus riders to provide better information to the Board. The CAC passed the following motions for the Board’s consideration:

Opposing the suspension of the Oyster Point service. Suspension will inconvenience a number of riders
Allowing a Caltrain monthly pass holder to get on the SamTrans express buses without paying additional fare and allowing a SamTrans pass to be usable on all the RRX bus bridges.
Coordination of schedules between the 292 and the KX buses at the airport during the weekend Caltrain shutdowns.

On the bus bridge issue, Chuck Harvey, Chief Operating Officer, clarified that a two-zoner Caltrain monthly pass is honored on all SamTrans buses with the exception of express routes that run on peak hours Mondays through Fridays, where they have to pay an upgrade. The matter of honoring the SamTrans pass on the RRX will be taken up by staff at its next meeting.

SamTrans Performance Report
Chuck Harvey, Chief Operating Officer, reported average weekday ridership has been trending down from 60,000 to under 58,000. Token usage remains very high. Missed schedules have a very low number. On-time performance on both the District-run and contracted vehicles are around the 85 percent goal. The advanced communication system, that will provide voice and data communications, is coming on line. On order are 55 articulated buses to replace the District sub-fleets. Under the repower program, work on 80 buses will be completed this month and 57 buses by March 2003. A program that would train operators on different conditions that they might encounter in driving vehicles will be conducted on a full simulation mode.

On the Caltrain Express (CTX) service shutdown that would start on July 6, bus bridges will run to serve both express service (RRX service) and baseball weekends to PacBell Park.

Director Schmidt inquired if the Caltrain service shutdown would continue on to a Federal Monday holiday. General Manager/CEO Michael Scanlon responded in the positive. Mr. Harvey added on Christmas holidays the train would continue to run because construction would be down for the holiday weekend. It is anticipated that service would be down every weekend. It will be open every Monday.

Multimodal Ridership Report
Mr. Harvey pointed to average weekday ridership that is off 11.3 percent. He attributed this to the Easter holiday that fell across the months of March and April; otherwise, the decline should only be about 9 percent. On the other hand, he underscored an increase of 12.5 percent on Redi-Wheels. The system carried 1,000 riders on one day without any denials, for which he credited the maintenance staff and MV Transportation. Mr. Harvey noted the flattening out of ridership dips, including those for shuttles.

Adjourned: 2:37 p.m.

FINANCE COMMITTEE
COMMITTEE OF THE WHOLE

Committee Members Present: Mary Janney (Committee Chair), Michael Guingona, Shirley Harris

Other Board Members Present: John Barbour, Jerry Hill, Arthur Lloyd, Michael Nevin, Steve Schmidt, Al Teglia

All members of the Committee were present. Committee Chair Mary Janney called the meeting to order at 2:37 p.m.

Approval of Minutes of Finance Committee Meeting of April 10, 2002
The Committee (Nevin/Harris) recommended Board approval of the minutes.
[MOTION]

Approval of Statement of Revenues and Expenses Report, March 2002
Roger Contreras, Chief Financial Officer, reported with adjustments made last month, revenues have leveled off. Expenses are under budget, totaling $1.7 million. The District is still experiencing a deficit of $4.8 million. He predicted that at the end of the fiscal year, deficit would be $3 million.

Director Hill inquired what the basis of the $3 million deficit is. Mr. Contreras responded this is based on the adjusted budget.

The Committee (Guingona/Harris) recommended Board adoption of the statement.
[MOTION]

Quarterly Investment Report and Fixed Income Market Review and Outlook, March 31, 2002
Bill Osher of Harris, Bretall, Sullivan, and Smith, reported the portfolio is doing great. He stated as interest rates rose from the first quarter of the year, prices of bonds went down. Said increase was anticipated so the portfolio did very well relative to its benchmarks. At Wall Street, the concern that prevails is corporate governments accounting reports. The District has some exposures to the corporate sector of the market. He reiterated, however, that these investments are on very high quality corporates with no issues. He feels very comfortable with the District exposures.

Introduction – FY 2003 Operating Budget
Susan Stark, Director of Finance and Budgets, presented the FY 2003 Budget for the Board’s review and perusal. It will be taken to the Board for adoption next month. She discussed the decline of the different subvensions and funding sources, including ridership and interest rates. She underscored anticipated critical expenditure items particularly insurance costs. Ms. Stark outlined major cost cutting measures that will be implemented to meet the upcoming financial challenges. She stated for FY 2003, there will be a need to use the reserves to the extent of $7.3 million. With the changes in costs for the various line items, Ms. Stark illustrated the difference between the FY 2002 and 2003 budgets that indicates a reduction by 5.8 percent. In conclusion, Ms. Stark reminded the Board that staff has projected a deficit of $7.3 million for FY 2003. This amount does not include expenses incidental to the opening of the BART/SFO Extension and the labor negotiation that is currently going on.

Director Harris asked if the Board would receive an update on these two items that are not included in the operating budget. Mr. Scanlon answered staff will come back to the Board at a later date on these because the labor negotiations are still on-going and BART is scheduled to open in December.

Call for Public Hearing on the Proposed Bus Service Modifications to Take Effect August 25, 2002
Mr. Harvey proposed approval of publication of a notice of public hearing to be held at 3:00 p.m. on June 12, 2002. The purpose of the public hearing is to solicit comments on the proposed bus service modifications for FY 2003 and to approve its implementation in the run book of August 25, 2002.

Director Hill inquired what kind of outreach is being undertaken to inform the public of the potential changes. Mr. Harvey answered upon approval of the holding of public hearing, Marketing will start distributing news releases to the public.

The Committee (Nevin/Lloyd) recommended Board approval of setting the public hearing on June 12.
[MOTION]

Authorizing the Execution of Standard Agreements with Caltrans Pertaining to Pass Through of FTA Section 5311 Funds on Behalf of Coastside Opportunity Center in the Amount of $220,732
April Chan, Senior Planner, Capital and Grants Development, informed that Coastside Opportunity Center (COC) operates paratransit service on behalf of the District on the San Mateo County coast. As a non-profit agency, COC is not eligible to receive Federal grants. Staff is proposing that the District be allowed to file said application on behalf of the COC and that the General Manager or his designee be authorized to file the necessary documents and assurances, and to execute standard agreements with Caltrans to receive the funds.

The Committee (Guingona/Harris) recommended Board approval of the actions.
[RESOLUTION]

Approval of Leave Benefits and Compensation for Eligible Full-Time and Part-Time Employees Ordered to Active Military Duty
Monica Colondres, Director of Human Resources, reported the proposal is to continue benefits and compensation for a period of a full year for eligible regular full-time and part-time employees ordered to active military duty.

To the questions of Director Nevin, Ms. Colondres gave the following responses: (a) the full year period will start from the time they are called; (b) the benefit will continue for an entire year; (c) this benefit will apply to any event where an employee is ordered to active military duty. Mr. Scanlon added this will be a standing policy in the Administrative Code that would provide benefits to employees who are ordered to provide active military service. Staff will come back to the Board for any modifications in the future.

Director Harris complimented staff for putting this policy in place. She believes this would be beneficial to affected families.

The Committee (Lloyd/Teglia) recommended Board approval of the policy.
[RESOLUTION]

The following items were taken up as a group:

Approval of Contract Amendment for Consultant Services with Cambridge Systematics, Inc. for SamTrans Strategic Plan and Ten-Year Short Range Transit Plan in the Amount of $197,400 for a Total Contract Cost Not to Exceed $567,400

Authorizing the Purchase of a Municipal Bus Simulator from FAAC, Inc. Pursuant to the California Multiple Award Schedule at a Cost of $478,462.50

Award of Contract to T&J Lewis, d.b.a. Classic Graphics for Providing Vehicle Body Repair and Repainting Services for a Three-Year Term at a Total Estimated Cost of $691,485 with Two One-Year Option Terms

Award of Contract to Sposeto Engineering, Inc. for Bus Stop Improvements in San Mateo County at a Total Bid Price of $196,730

Award of Contract to Stertil-Koni for the Purchase and Delivery of 24 New Mobile Wheel Lifts and Related Equipment for a Total Cost of $108,752.28

Authorizing the Purchase of Computer Network Upgrade Equipment from DecoTech Systems, Inc. Pursuant to the California Multiple Award Schedule (CMAS) at an Estimated Cost of $87,469.94

Approval of Amendment to the Contracted Urban Bus (CUB) Service Agreement for Supplemental Bus Service for a 22-Month Term Commencing July 6, 2002 at an Estimated Cost of $5,341,290 with an Extension of Up to Six-Month Term and Authorizing a 15 Percent Amendment Contingency of $801,194 for a Total Amendment Amount of $6,142,484 to Cover any Contract Work Extensions of the Caltrain Express (CTX) Project

Award of a Contract to Coastside Opportunity Center to Provide Fixed Route Transit Service for Route 17 for an Estimated Annual Cost of $221,877 with Option to Provide Fixed Route Transit Service on Route 15 for an Estimated Annual Cost of $52,768 and Two Additional One-Year Option Terms

On the second bulleted item above, Chair Hill asked whether there was a cost benefit analysis that was conducted. Mr. Harvey reported the New York City Transit uses the same simulator. After conducting a study, they found that they have a 43 percent reduction in accidents. He also pointed out that it is very expensive and it takes a long time to hire, recruit and train operators. A simulator is available 24 hours a day and all it needs is a key operator.

The Committee (Hill/Lloyd) recommended Board approval of the actions proposed in the items listed above.
[RESOLUTION]

Award of Contract to ITEC Network for the Provision of a Predictive Arrival/Departure Passenger Information System at the Millbrae BART Station at a Cost Not to Exceed $825,000 and Authorization to the General Manager to Negotiate Contract Terms to All Software License and Maintenance Agreements
General Counsel David Miller indicated there had been a number of inquiries received on this item. However, there was no formal protest received. He advised that after the presentation by Mr. Harvey, the Committee might act on staff’s recommendation.

Mr. Harvey reported this Predictive Arrival/Departure Passenger Information System will be implemented at the BART Millbrae Intermodal Station. This contract will provide a real time bus information display at each of the bus parking zones that are located in the said station, as well as on two large kiosks that will be located at the BART terminal area where passengers will see on the kiosks the buses that are available, and the day and time they are arriving. Mr. Harvey reviewed the very competitive RFP process that was conducted on this item and the extensive review that was done by staff and legal department. Everyone feels very comfortable with the recommendation that is before the Board. He requested that the General Manager be authorized to negotiate the contract and to execute the appropriate agreement.

The Committee (Nevin/Lloyd) recommended Board approval of the proposed actions.
[RESOLUTION]

Adjourned: 3:08 p.m.

LEGISLATIVE COMMITTEE
COMMITTEE OF THE WHOLE

Committee Members Present: Arthur Lloyd (Committee Chair), Michael D. Nevin, Stephen Schmidt

Other Board Members Present: John Barbour, Michael Guingona, Shirley Harris, Jerry Hill, Mary Janney, Al Teglia

All Committee members were present. Committee Chair Art Lloyd called the meeting to order at 3:08 p.m.

Approval of Minutes of Legislative Committee Meeting of April 10, 2002
The Committee (Janney/Guingona) recommended Board approval of the minutes.
[MOTION]

State Legislative Affairs
Josh Shaw of Shaw & Yoder, Inc. reported transportation budget deficit is at least $22 billion. He had personally talked with Senator Sher about the effect of the District’s expected $3 million budget deficit and asked him to provide adequate transit assistance to keep the District’s budget whole. On the capital side, the Governor is looking at borrowing monies that have been budgeted for the District two years ago without knowing when they would be paid back. The Baby Bullet Project looks safe. However, some of the grade separation money may be questionable. He, Ian McAvoy and Howard Goode had been strategizing on things to do at the CTC and the Caltrans level to make sure the District’s interest is protected. As regards the bills, Mr. Shaw had continuously been testifying and lobbying on behalf of the District.

Support and Seek Amendment of SB 1856 (Costa) High Speed Train Bond Act of 2002

Ed Stewart, Legislative Analyst, stated the High Speed Rail Authority recommended that San Francisco rather than San Jose be the northern terminus of any trunk line of the core system and selected the Caltrain right of way as the preferred alignment for service to San Francisco. The amendment was approved by the Transportation Committee yesterday.

Director Lloyd remarked he met with Senator Costa and the latter is completely open to the amendment that the terminal be San Francisco because San Francisco is the major destination for tourist traffic.

Mr. Stewart further stated the other amendment that is proposed is, should San Francisco be the northern terminus, that Caltrain right of way be made eligible for funding from the bond proceeds to pursue improvements to make it compatible with the High Speed Rail.

The Committee (Harris/Janney) recommended Board support of the bill and to seek amendment as mentioned above.
[MOTION]

Opposition to SB 1491 (Perata) Bay Area Regional Transit Policy Board

Mr. Stewart remarked this bill calls for the creation of a Regional Transit Policy Board. He named its membership, among which are the nine Bay Area County Congestion Management agencies (C/CAG), SamTrans, Golden Gate, AC Transit, Muni, BART, and VTA. There will be a representative from Caltrans and three members appointed by the California Transportation Commission. Mr. Stewart cited a number of concerns. He advised that this Policy Board would duplicate the role of MTC in doing regional planning and would cost money. Transit operators on the North Bay and the East Bay will not be represented at the table. Several Federal and regional agencies that the District works with on transit issues will also not be represented on this new Board.

Director Lloyd informed that the CMAQ in its last meeting, had voted to oppose this bill.

Mr. Stewart noted the bill passed the Senate Transportation Committee and is in the suspense file of the Senate Appropriations Committee at this point.

The Committee (Guingona/Janney) recommended Board opposition of the bill.
[MOTION]

Verbal Report on Federal Legislative Affairs
Ian McAvoy, Manager, Legislative/Capital & Grants Development, reported staff met with local congressional staff and officers in Washington D.C. to determine where everybody stands on the Clean Diesel Fuel Program. They also reached out with key staff of the Senate and House Appropriations Committees and attended environmental hearings where staff was able to give some advice on which direction to go. Staff will continue to work very closely with the congressional and senate staff in order to insure success in this effort.

On the Amtrak situation Director Lloyd mentioned there is tremendous lobbying going on at this point. Mr. McAvoy advised that the main issues were homeland security and defense.

Adjourned: 3:24 p.m.

PLANNING AND DEVELOPMENT COMMITTEE
COMMITTEE OF THE WHOLE

Committee Members Present: John Barbour, Michael Guingona, Stephen Schmidt

Other Board Members Present: Shirley Harris, Jerry Hill, Mary Janney, Arthur Lloyd, Michael Nevin, Al Teglia

All Committee members were present. Director Barbour called the meeting to order at 3:24 p.m.

Approval of Minutes of Planning and Development Committee Meeting of March 14, 2002
The Committee (Guingona/Teglia) recommended Board approval of the minutes.
[MOTION]

Presentation on SamTrans 2020 Strategic Plan and Ten-Year Short Range Plan
Corinne Goodrich, Manager, Strategic and Long Range Planning, gave an overview of the market research survey that staff is conducting to develop the 2020 SamTrans Strategic Plan and the Ten-Year Short Range Transit Plan, a vision of where the District would like to be in the future for all modes of transportation including Caltrain and BART. She pointed to the meeting held by staff with various public agencies, officials of cities and advisory committees to get their input. Internally, there is a working group composed of heads of the departments. Staff will be meeting with bus line management and union people. Draft will be out for review in the fall. The purpose of the study is to find out who the District is serving now and who it will be serving in the future and thereafter determine what the District needs to do to get people out of their cars and use public transit. Ms. Goodrich discussed the process to be employed in the survey and how the strategy would be built in order to identify the issues and formulate solutions. She informed how the San Diego Metropolitan Transit Development Board, BART and the Water Transit Authority developed their ridership projections by using this strategy.

Adjourned: 3:40 p.m.

SAN MATEO COUNTY TRANSIT DISTRICT
BOARD OF DIRECTORS

Board Members Present: Jerry Hill (Chair), John Barbour, Michael Guingona, Shirley Harris, Mary Janney, Arthur Lloyd, Michael Nevin, Steve Schmidt, Al Teglia

All Board members were present. Chair Hill called the meeting to order at 3:40 p.m.

CONSENT CALENDAR
Motion
The Board (Lloyd/Guingona) unanimously approved the following items under the Consent Calendar:

Minutes of Board of Directors Meeting of April 10, 2002
Statement of Revenues and Expenses Report, March 2002
Quarterly Investment Report and Fixed Income Market Review and Outlook, March 31, 2002

PUBLIC COMMENT: There was none on issues not related to the agenda.

REPORT OF THE CHAIR
Motion
Proclamation of May as Older Americans Month – The Board, by motion, unanimously adopted the Proclamation. Director Hill presented the certificate to May Nichols of the County Commission on Aging. He cited Ms. Nichols’ active involvement in numerous senior activities for the community.

REPORT OF THE GENERAL MANAGER/CEO
Resolution No. 2002-17: Appreciation for Mark Segreti for aiding a man who was having a convulsion while on board a SamTrans bus and saving his life. The Board (Guingona/Harris) unanimously adopted the resolution. Chair Hill and Director Guingona presented the resolution to Mr. Segreti.

20 Years of Safe Driving Award for John Puleo - Chair Hill and Director Guingona presented the award to John Puleo.

General Manager Michael Scanlon reported as follows:

The Communications Department received the following awards

Honorable Mention for the District’s 25 Years of Peninsula Transit brochure
Awards of Distinction for the 25th Anniversary video and Transit with a Heart T-shirt
Crystal Award of Excellence for the Caltrain Regional Rail Line brochure

"Bring Your Kids to Workday" was held by the District on April 26 for the first time. Thanked Cindy Strong for her great work.
Responses were received for the solicitations on the RFP for government relations and lobbying service. Mr. Scanlon requested Chair Hill to appoint the Legislative Committee to do the interviews.
Caltrain and SamTrans Day at the Ball Park – Director Nevin gave a Caltrain safety speech.
Mr. Scanlon was very pleased that he attended the Progress Seminar in Monterey. Transportation ran through as a common thread in the sessions.
SamTrans and Caltrain will be offering special service to the "Bay to Breakers" race. Details will be available on the web and other locations.
The Safe Harbor Homeless Shelter as well as the bus service are running the whole year round.
On April 12, at the Samceda meeting, Director Nevin created a bond between BART and Caltrain and talked about the future of SamTrans. The first part of the meeting was spent talking about the serious downtrend the District is experiencing with ridership and balancing this year’s budget.
Directors Nevin, Hill and Guingona are looking at and working on the reauthorization of Measure "A". A public hearing will be conducted to get input on what needs to be included in the Measure.
Staff is continuing to work on the terms of the arrangements with BART. Staff will report to the Board on the budgetary implications.

COMMUNITY RELATIONS COMMITTEE
Motion
The Board (Nevin/Teglia) unanimously approved the Minutes of Community Relations Committee of April 10, 2002.

The Board (Nevin/Janney) unanimously approved the appointments to the Citizens Advisory Committee of the following:

Anthony Mills - representing Community Riders
Wayne Kingsford-Smith - representing Community Riders
Don Phillips - representing Bus Riders
John Baker - representing Bus Riders
Richard Poe - representing Multimodal Riders

Subjects Discussed
Director Nevin reported the Committee heard and discussed the following:

PCC and PCC Advocacy Reports
Citizens Advisory Committee Liaison Report
SamTrans Performance Report
Multimodal Ridership Report, March 2002

FINANCE COMMITTEE
Resolutions
The Board (Teglia/Lloyd) unanimously approved the following resolutions:

Resolution No. 2002-18: Authorizing the Submission of Federal Section 5311 Applications and the Execution of Related Standard Agreements with Caltrans on Behalf of the Coastside Opportunity Center

Resolution No. 2002-19: Adopting a Policy on Compensation and Benefits for Employees Ordered to Active Military Duty

Resolution No. 2002-20: Authorizing an Amendment to the Contract with Cambridge Systematics, Inc. for Consultant Services for the SamTrans 2020 Strategic Plan and the SamTrans Ten-Year Short Range Transit Plan for a Sum Not to Exceed $197,400

Resolution No. 2002-21: Authorizing Award of Contract to FAAC, Inc. for Purchase of a Municipal Bus Simulator and Related Software and Equipment Pursuant to the California Multiple Award Schedule (CMAS) at a Cost of $478,462.50

Resolution No. 2002-22: Authorizing an Award of Contract to T&J Lewis, d.b.a. Classic Body Repair Services and Repainting of Vehicles for a Three-Year Term at an Estimated Total Cost of $691,485

Resolution No. 2002-23: Authorizing Award of Contract to Sposeto Engineering, Inc. for Bus Stop Improvements in San Mateo County at a Total Cost of $196,730

Resolution No. 2002-24: Authorizing an Award of Contract to Stertil-Koni for the Purchase and Delivery of 24 New Mobile Wheel Lifts and Related Equipment for a Total Cost of $108,752.28

Resolution No. 2002-25: Authorizing Award of Contract to DecoTech Systems, Inc. for Purchase of Computer Network Upgrade Equipment Pursuant to the California Multiple Aware Schedule (CMAS) at an Estimated Cost of $87,469.94

Resolution No. 2002-26: Authorizing Approval of an Amendment to the Agreement for Providing Contracted Urban Bus (CUB) Service to MV Transportation for the CTX Project Supplemental Bus Support at an Estimated Cost of $6,142,484

Resolution No. 2002-27: Authorizing Award of Contract to Coastside Opportunity Center for Providing Fixed Route Transit Services for Coastside Route 17 and the Option for Route 15.

Resolution No. 2002-28: Authorizing Award of Contract to the ITEC Network for Providing a Predictive Arrival/ Departure System at a Cost Not to Exceed $825,000

Motions

The Board (Janney/Harris) unanimously approved the minutes of the Finance Committee meeting of April 10, 2002.
The Board (Janney/Harris) unanimously approved the holding of a public hearing on June 12, 2002 on the proposed bus service modifications to take effect August 25, 2002.

Subject Discussed
Director Janney reported the Committee heard the presentation introducing the Operating Budget of FY 2003.

LEGISLATIVE COMMITTEE
Motions

The Board (Lloyd, Janney) unanimously approved the Legislative Committee meeting of April 10, 2002.

State Legislative Affairs

The Board (Lloyd/Janney) unanimously supported SB 1856, High Speed Train Bond Act, with the amendment to make San Francisco the northern terminus utilizing the Caltrain right-of-way and that Caltrain be made eligible for funding from the bond proceeds for necessary improvements on the right of way.
The Board (Lloyd/Guingona) unanimously voted to oppose SB 1491 that would create the Bay Area Regional Transit Policy Board.

Subject Discussed
Director Lloyd reported the Committee heard the updates from Ian McAvoy on the clean diesel fuel issue.

PLANNING AND DEVELOPMENT COMMITTEE
Motion
The Board (Guingona/Schmidt) unanimously approved the minutes of Planning and Development Committee meeting of March 14, 2002.

Subject Discussed
Director Schmidt reported the Committee heard staff’s presentation on the SamTrans 2020 Strategic Plan and Ten-Year Short Range Transit Plan.

Director Nevin proposed that after the Closed Session, the meeting adjourn in honor of the wife of Mark Segreti and Martha Martinez, who are both expectant mothers. He wished their children all the richness in life and wished both mothers nothing but the best.

At this time, Director Schmidt excused himself from the rest of the meeting and departed.

GENERAL COUNSEL PROPOSAL
Legal Counsel David Miller reported the purpose of the closed session as listed on the agenda is to discuss a real estate matter. Action will be proposed in open session.

THE BOARD ADJOURNED INTO CLOSED SESSION AT 4:05 P.M. AND RECONVENED TO OPEN SESSION AT 4:15 P.M.

Closed Session: Real Estate Negotiations – Closed Session pursuant to Government Code Section 54956.8: Property Location: (Colma, CA, BART Parcel D-3l5l [former Southern Pacific San Bruno Branch Right of Way]); Parties: Mission/Colma, LLC, San Francisco Bay Area Rapid Transit District; Under negotiation: Price and terms of contract.

Attorney Miller reported the Board heard staff’s presentation on this matter. He recommended Board adoption of a resolution authorizing the General Manager to execute a purchase and sale agreement with Mission Colma, LLC pertaining to an easement over a portion of BART Parcel D-3151-1 and to execute any document necessary to effectuate the transaction contingent upon BART’s formal request to transfer the easement.

The Board (Nevin/Guingona) unanimously approved the following resolution:

Resolution No. 2002-29: Authorization of General Manager to Execute an Easement Agreement with Mission Colma, LLC for the Transfer of Property Rights in the Vicinity of the South San Francisco BART Station.

Adjourned: 4:20 p.m.