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SamTrans > General Information > Board of Directors and Citizens Advisory Committee Meetings > Board of Directors Meeting Minutes - June 11, 2003

Committees and Board of Directors Meeting Minutes - June 11, 2003

SAMTRANS ADMINISTRATIVE OFFICE
2nd FL. AUDITORIUM
1250 SAN CARLOS AVENUE, SAN CARLOS, CALIFORNIA

Board of Directors
Community Relations
Finance
Legislative

COMMUNITY RELATIONS COMMITTEE
COMMITTEE OF THE WHOLE
(Accessibility, Senior Services, and Community Issues)

Committee Members Present: Jerry Hill (Committee Chair), Shirley Harris, Albert Teglia

Other Board Members Present, Constituting Committee of the Whole: John Barbour (arrived 2:10 p.m.), Michael Guingona, Jim Hartnett, Arthur Lloyd, Michael Nevin

Board Member Absent: Mary Janney

Staff Present: Michael Scanlon, Dave Miller, Joan Cassman, George Cameron, Cheryl Cavitt, Monica Colondres, Roger Contreras, Jim Gallagher, Chuck Harvey, Rita Haskin, Gary Lambert, Raymond Lee, Martha Martinez, Carter Mau, Ian McAvoy, Susan Stark, Bill Welch

Pledge of Allegiance
Chair Guingona led the Pledge of Allegiance to the flag.

Director Hill called the meeting to order at 2:03 p.m.

Approval of Minutes of Community Relations Committee Meeting of May 14, 2003
The Committee (Harris/Teglia) recommended Board approval of the minutes.

PCC, Advocacy and ATAC Reports
Bill Welch, Manager, Accessible Transit Services, reported on the success of the taxi demonstration project and the appreciation of the Paratransit Coordinating Council (PCC) for the taxi service. He thanked Carole Groom for her assistance in preparing the Request for Proposal (RFP) for the eligibility of contractor in connection with the certification process of Redi-Wheels customers. He further informed that the PCC asked Dale Edwards to serve another term as chair.

Dale Edwards, PCC Chair, informed that at the kick-off meeting for the reauthorization of Measure A on May 22, he gave a presentation on Redi-Wheels service and the role of the PCC. He also noted that the RFP for a contractor to perform the ADA Eligibility Certification process was issued last month. The PCC played a vital role in the review of the RFP and worked closely with SamTrans staff on many important and sensitive issues. He expressed appreciation for the PCC's involvement in this effort and expected continuance of their participation in the selection of a contractor and evaluation of the program.

Mr. Edwards noted that Marianne Mannia, a long-time member of the PCC, submitted her resignation effective July 1, 2003. He thanked Ms. Mannia for her services and wished her the best of luck in her future endeavor.

Citizens Advisory Committee (CAC) Liaison Report
Mary Lou Ciranni, CAC Chair, gave the following report:

The CAC is requesting that their agenda packet include a report on fixed route complaints that have received by staff to enable them to help more by knowing what the problems are.
New CAC member, Pamela Hitchcock was assigned to a subcommittee.
A motion was passed by the CAC requesting the SamTrans Board to allow the posting of the draft of the minutes of the SamTrans, JPB, and TA Board meetings on the web site before they are approved by the Board.
They also asked for consideration to continue Bus Route 193 for six to 12 months until an objective study regarding ridership and needs is completed and requested that they be provided the history of the elimination of this service to make them understand why this service was eliminated.
Mr. Ken Feldstein, requested that a tour of the new airport BART extension be scheduled for the CAC.
One CAC member commented that there is no late weekend service from San Francisco to the peninsula. Also, there is no Caltrain service on the weekend. They requested something be done about it.
The Committee discussed the need for a SamTrans passenger Code of Conduct. The Committee will report further on this matter in the future.
SamTrans staff informed the CAC of ongoing activities. One of them is Bus Operations' Employee Recognition Program.

Mr. Ken Feldstein, CAC member, reported on the calls that some Board members received regarding routes 193 and BX. He also received a big volume of calls pertaining to the large increase in travel cost for low-income riders who cannot afford the BART fares. He quoted the District's mission "To supply the public with a high quality, safe and efficient transportation system" and "Enhance the quality of life by increasing access and mobility." The vision is "To be recognized as the best transportation expert mobility manager and community builder." He pointed that segments of the community will be hurt financially or timewise, because of the present situation. They are forced to pay 100 percent more in fares. He pointed out that it is the responsibility of the district to do something. He referred to an article written by Vice Mayor Marlan Townsend of Foster City about the social responsibility of providing public transit for people who have no other means of transportation. It was received very well by the councilmembers.

Presentation on Redi-Wheels Performance
Chuck Harvey, Chief Operating Officer, reported:

Redi-Wheels ridership growth is reducing which is just good at this point because the system is running out of capacity.
Zero denials is maintained.
On-Time Performance is improving due primarily to the use of taxis.
Customer "No-Shows" is making progress.
The RFP for consultant eligibility screening has been advertised. This project will be taken to the Board in July or August for the award.
The Coastside Paratransit Service is also out to bid at this time. Mr. Harvey discussed the complexity of the process in view of the imposition of some financial accountabilities to the prospective service provider to improve service delivery. Also, the service must be consistent with the Redi-Wheels service applied on the other side of the hill.
Taxi trips have significantly increased, taking the stress out of the SamTrans buses.
Yellow TaxiCab has been added as a third provider of taxi service to support Redi-Wheels. He credited Mr. Welch and MV Transportation for doing a fantastic job in utilizing taxis. Mr. Harvey talked about how the program works and how it is able to save money for SamTrans.

Multimodal Ridership Report, April 2003
Mr. Harvey noted:

On the Average Weekday Ridership chart, all modes are down approximately five percent.
BART within San Mateo County is down 1.2 percent.
Caltrain within San Mateo County is doing much better than systemwide.
Shuttles service continue to be moved around. Figures are hard to quantify month-to-month.

Adjourned: 2:25 p.m.

FINANCE COMMITTEE
COMMITTEE OF THE WHOLE

Committee Members Present: Shirley Harris (Committee Chair), John Barbour, Jim Hartnett

Other Board Members Present, Constituting Committee of the Whole: Michael Guingona, Jerry Hill, Arthur Lloyd, Michael Nevin, Al Teglia

Board Member Absent: Mary Janney

All Committee members were present. Director Harris called the meeting to order at 2:25 p.m.

Approval of Finance Committee Minutes of May 14, 2003
The Committee (Lloyd/Hill) recommended Board approval of the minutes.

Acceptance of Statement of Revenues and Expenses for April 2003
Roger Contreras, Chief Financial Officer, reported operating revenues are on target with the major revisions that were made in the budget. Expenses are lower by $300,000 compared to the year-to-date budget. He expects no major surprises by year-end.

The Committee (Teglia/Hartnett) recommended Board acceptance of the report.

Approval of Proposed FY 2004 Operating Budget
Susan Stark, Director of Finance and Budget, noted that the proposed FY 2004 budget was presented to this Board last month. Staff contacted each Board member to hear their comments and answer questions. The redlined versions sent to the Board members reflect two changes representing additional grant funds for the promotion and advertisement of the Millbrae Intermodal Station and funds to be used to supplement the cost of preparing the Short Range Transit Plan, resulting to an increase of the Proposed 2004 Budget to $118,893,680. She stated staff is recommending Board adoption of the FY 2004 Operating Budget.

The Committee (Hartnett/Guingona) recommended Board approval of the proposed operating budget.

Approval of Proposed FY 2004 Capital Budget
Ian McAvoy, Deputy Chief of Development, reminded that staff gave a full presentation of this item to the Board last month. There were no changes made. Staff is recommending adoption of the budget.

The Committee (Guingona/Hartnett) recommended Board approval of the proposed capital budget.

Approval of Proposed FY 2004 District Insurance Program
Gary Lambert, Manager, Risk Management, reported that the current coverages are basically the same as last year and previous years. The hardening market in the insurance industry continues. He noted that other transit agencies have faced premium increases from around 100 to 300 percent coupled with up to a 50 percent reduction in coverage. The District has experienced significant increase in premium but has been able to maintain the same level of coverage.

The Committee (Hill/Lloyd) recommended Board approval of the insurance program.

Approval of FY 2004 Disadvantaged Business Enterprise (DBE) Overall Annual Goal
Raymond Lee, DBE Officer, reported the District expects to receive financial assistance from the Federal Transit Administration for the next fiscal year. The DBE Review Committee is recommending an overall annual goal of two percent. For the current year, the District is exceeding the four percent goal. The District's analysis was in accordance with the prescribed Federal methodologies that include a public participation meeting in April which was held jointly with eight other transit agencies in the Bay Area. The details of the availability of DBEs to perform the types of contracts anticipated for the next fiscal year was reviewed by the committee. The District is required to publicize the goal to allow the public to comment on the analysis. The DBE Review Committee is recommending approval of the publication of the proposed goal and in the event that there is no public comment that requires a change to the proposed goal, that the General Manager/CEO be authorized to adopt the goal.

To the question of Director Harris on whether comments on this process are received from the public, Mr. Lee responded for FY 2003, the District received two requests for copies of the methodologies on how the District developed its analysis but after sending them, staff did not receive comments back.

The Committee (Nevin/Lloyd) recommended Board approval of the proposed actions.

Approval of District Procurement Policy
Cheryl Cavitt, Director of Contracts and Procurement, requested that the Committee recommend Board adoption of the District Procurement Policy and to authorize the General Manager/CEO or his designee to implement the policy and approve any subsequent revisions to the manual made in accordance with the adopted policy. She noted that the current District Procurement Manual contains both procurement policy and detailed procedure to implement the policy in the day-to-day procurement actions. The policy now before the Board has been extracted from the manual. The only significant update being the requirement for the General Manager/CEO to report to the Board of Directors within 14 days any emergency procurement that he has approved that required him to waive solicitation of competitive bids. That update is required by the statute. She stated that instead of requesting the Board to review some 65 pages and several appendices of an updated manual, the procurement process will be streamlined by the approval of the guiding policy and authorization for the General Manager/CEO to approve any revisions to the manual that are made pursuant to that policy.

The Committee (Hill/Lloyd) recommended Board approval of the policy.

Authorization to Enter into an Interagency Agreement for the Translink Project
Ms. Stark informed that staff seeks authorization for SamTrans to enter a consortium of Bay Area transit properties to administer the TransLink regional fare payment system and authorize the General Manager/CEO to serve on the TransLink Management Group.

General Manager/CEO Michael Scanlon noted the presence of Steve Heminger, Executive Director of the MTC and Russell Driver, Project Manager for TransLink. He stated that TransLink is a very important project aimed at enabling people to move seamlessly from system to system. This is a significant step towards getting closer to home.

The Committee (Guingona/Teglia) recommended Board approval of the proposed actions.

Approval of Funding for the Acquisition of Parking Vending Machines - BART/SFO Extension for an Amount Not Exceeding $2.1 Million
Mr. Contreras requested approval to pay to BART $2.1 million to purchase parking ticket vending machines. Financing of the payment will be done through the California Infrastructure Bank known as the I-Bank at interest rates not exceeding 3.5 percent. Also, he requested authorization for the General Manager/CEO and the Chief Financial Officer (CFO) to execute proper documentation with the I-Bank. Approval of the action will facilitate the parking at the SFO Extensions, enhance revenue collection and allow SamTrans to amortize the cost of payment of these machines. SamTrans is entitled to a share of 50 percent of the net parking revenues estimated at $1.3 million. Debt service of about $175,000 will be subtracted from this amount. The total cost of the machines is approximately $4.2 million. They will be acquired, installed and serviced by BART.

The Committee (Teglia/Hartnett) recommended Board approval of the action.

Authorization to Enter into an Interagency Agreement with the Bay Area Rapid Transit District (BART) to Perform Electrical Work at the Colma BART Station for a Total Estimated Amount of $35,700
Carter Mau, Senior Planner, advised that approval of the action would authorize the General Manager/CEO to enter into an agreement with BART to provide electrical power for six parking ticket machines at the Colma Park & Ride Lot, separate from the BART/SFO Station garages. This is the SamTrans-owned Park & Ride Lot. All revenues will accrue to SamTrans. Funding is available in the FY 2004 Budget.

The Committee (Teglia/Nevin) unanimously recommended Board approval of the action.

Approval of Salary Ordinance No. 84
Monica Colondres, Director of Human Resources, stated that staff is proposing approval of Salary Ordinance No. 84. The number of positions of the District will stay the same. The Ordinance is being updated to reflect a few changes that have been made through the authority of the Board to the General Manager/CEO. The funding for the ordinance is within the previously approved capital and operating budgets.

The Committee (Nevin/Hartnett) unanimously recommended Board approval of the ordinance.

Contracts
Director Harris noted an error on the agenda and asked for correction. The amount involved in the last item on the agenda pertaining to the computer equipment should be $1,350,000 instead of $2 million.

Authorizing Purchase of Six Pay-by-Space Parking Permit Vending Machines from Pacific Parking Systems, Inc. through Foothill-De Anza Community College District's Competitively Bid Contract at a Total Estimated Cost of $66,575

Award of Contract to N. V. Heathorn for Providing Preventative Maintenance Services for Heating, Ventilation and Air Conditioning (HVAC) Equipment for a Three-Year Term at a Total Cost of $240,743 with Up to Two Successive One-Year Option Terms

Award of Contract to Ideal Landscape & Concrete for Routine Concrete Pavement Replacements at North and South Maintenance Facilities for a Three-Year Term for an Estimated Cost of $108,000 with Up to Two Successive One-Year Option Terms

Approval of Issuance of Purchase Orders to California Multiple Award Schedule (CMAS) and State of California CalStore Vendors for Purchase of Computer Equipment and Related Services, Digital Reprographic Equipment, Hardware, Software, Licensing and Maintenance Agreements and Computer Peripherals for a Total Value Not Exceeding $1,350,000

George Cameron, Chief Administrative Officer, presented the contract items listed above. There being no questions, the Committee (Lloyd/Barbour) unanimously recommended Board approval of the proposed actions.

Adjourned: 3:10 p.m.

LEGISLATIVE COMMITTEE
COMMITTEE OF THE WHOLE

Committee Members Present: Arthur Lloyd (Committee Chair), John Barbour, Michael Nevin

Other Board Members Present, Constituting Committee of the Whole: Michael Guingona, Shirley Harris, Jim Hartnett, Jerry Hill, Al Teglia

Board Member Absent: Mary Janney

All Committee members were present. Director Lloyd called the meeting to order at 3:10 p.m.

Approval of Legislative Committee Minutes of May 14, 2003
The Committee (Teglia/Janney) recommended Board approval of the minutes.

Support for AB 1546 (Simitian): San Mateo County Vehicle Registration Fees

Support for AB 1410 (Wolk): Use of Surplus public Property for Transit-Oriented Development

Support for AB 98 (Korretz): Meal and Rest Breaks for Public Transit Operators

Ian McAvoy, Deputy Chief of Development, stated that the three bills mentioned above are all consistent with the District's legislative program that was adopted last year. He briefly gave the highlights of the bills, as follows:

AB 1546 will be very useful because if passed, it would allow funding to be made available for Congestion Management Program (CMP) activities. Of the $4 that would be raised, $2 would go to CMP activities. The other $2 goes to stormwater projects in the county.
AB 1410 merits support because it affords an opportunity for the District to obtain land for transit-oriented development, something the District has consistently advocated.
AB 98 allows the District to continue to work cooperatively with its labor unions in dealing with the provision of meal and rest periods.

There being no questions, the Committee (Hill/Harris) recommended Board support of the bills.

Verbal Update of State Legislative Program
Mr. McAvoy anticipated that the State budget will not be approved before the legislative deadline. The big issue is taxation versus program cuts. It is a wait-and-see situation right now.

Referring to workers' compensation, he noted that the California Coalition on Workers' Compensation, a group of public and private employers, are concerned about the escalation of workers' compensation insurance rates. There are a number of legislative reforms being introduced. Four of these bills are:

SB 228 (Alarcon) - Caps fees charged by outpatient surgery centers for treatment of workers' compensation injuries that cause escalation of costs.
SB 191 (Alarcon) - Prevents workers' compensation insurance firms from charging excessively high premiums.
SB 354 (Speier) - Increases fines on fraud and abuse of workers' compensation claims. This will also limit the number of allowable chiropractor visits unless approved by a physician.
AB 1480 (Richmond) - Increases penalties for employers who repeatedly fail to pay claims and decrease penalties to minor errors in processing claims.

Mr. McAvoy noted that there are a number of legislative efforts going on right now that would tackle various aspects of the problem. The bottom line is that there are many powerful interested groups including labor, business, insurance, trial attorneys, and medical practitioners, who are watching these bills very closely.

Mr. McAvoy stated that staff would come back with more information in the future.

Mr. Scanlon commented that California is paying more than any other State and the workers that are injured are getting less than anyone else, so something is wrong with the system. Unless this problem is resolved, businesses will move out of the State. He believes that this issue needs a comprehensive solution. He assured the Board that staff would work with the agency's legislative advocate to monitor this matter as closely as possible and take actions that the Board may direct. Mr. Scanlon thanked Director Barbour for bringing up this issue.

Verbal Update on Federal Legislation
Mr. McAvoy talked about the reauthorization of the Federal transportation program. He informed that there has been a general disappointment in Congress and among lobbying groups regarding the funding levels of the SAFETEA proposal. He believes that SAFETEA will not survive in its current form and that the House Transportation Committee will develop its own version of the reauthorization bill that would provide a different overall funding level for programs.

Adjourned: 3:35 p.m.

SAN MATEO COUNTY TRANSIT DISTRICT
BOARD OF DIRECTORS

Board Members Present: Michael Guingona (Chair), John Barbour, Shirley Harris, Jim Hartnett, Jerry Hill, Arthur Lloyd, Michael Nevin, Al Teglia

Board Member Absent: Mary Janney (Vice Chair)

Chair Guingona called the meeting to order at 3:35 p.m.

CONSENT CALENDAR
Motions
The Board (Teglia/Lloyd) unanimously approved the following items under the Consent Calendar:

Adoption of Minutes of Board of Directors Meeting of May 14, 2003
Acceptance of Statement of Revenues & Expenses, April 2003

PUBLIC COMMENT:
John Baker, South San Francisco, urged reconsideration of the elimination of Route 193 that serves three counties and cities including Daly City as well as the southwest portion of San Francisco and the International Airport and provides key translinks for San Mateo County residents. To the concerns raised by the Citizens Advisory Committee, he added that this route connects north county communities with San Francisco State University, an important link for people to the closest university. Students of the university and residents around the area may use Route 193 to reach shopping areas on El Camino Real and the airport. This could bring money to San Mateo businesses.

REPORT OF THE CHAIR
Chair Guingona reported that he met the President of the United States. It was quite an experience to meet him at his home. The company was excellent.

REPORT OF THE GENERAL MANAGER/CEO
Mr. Scanlon thanked Mr. Ken Feldstein for his passion in trying to save Route 193. He noted that this route has been cut a long time ago and schedules have been changed. Revised schedules will take effect this weekend. Besides being too late to save this service, there are other complicating factors that seriously affect this route. He asked Mr. Chuck Harvey to address some of the questions raised concerning this route and enlighten everyone on why this route was eliminated.

Mr. Harvey underscored the difficulty encountered by staff in making service adjustments in anticipation of the BART opening and at the same time, balance the budget. Elimination of Route 193 is a vital part of that project. He gave a background of the operation of Route 193, the total ridership per day and how many trips go to the airport. He noted that the cost to operate the service is over $300,000 a year. Those resources were reallocated in order to meet other service requirements and to reduce the operating budget. He reviewed the public information process that was adopted by staff prior to the service changes. He discussed other ways for the public to access the university and the airport. Services from some locations that were duplicative were eliminated. However, there still are various ways of getting access to the airport at reduced costs. To put this service back would require cutting another route in another location and a repetition of the entire public information process. He maintained that staff's recommendation was a good one.

Director Hartnett inquired about the public outreach that was done to inform riders of all the other alternatives. Mr. Harvey responded staff has published a Riders' Digest that lists all of the routes relative to the BART opening on June 22. These have been placed on all the buses. If an alternative list on this particular service was not included in the Rider's Digest, he stated he will work on it with Rita Haskin, Chief Communications Officer.

Rita Haskin advised that in addition to putting Riders' Digest on the buses, individual Notice to Patrons were made available on Route 193 to let them know that the service will be eliminated but that BART will be available for them. Information was also provided on how people could get to the airport if they want to take BART or if they want to take the buses.

On the question of Director Hartnett on whether information was provided to the San Francisco State University, Ms. Haskin answered staff will handle this.

Mr. Harvey noted that if a rider is accessing from San Mateo County, the SamTrans main line service connects both Colma and Daly City BART and Muni 28. Muni runs adjacent to Stonestown. The university is accessible at this transfer point with one connection.

Mr. Scanlon further gave the following report:

He recognized Theodore Mack for his 20 years of safe driving. Mr. Mack received his plaque from Chair Guingona.
He credited MV Transportation for the good coordination and quick return of a four-year old child to his mother who accidentally left the child behind when she got off the bus with six other children. She discovered that the child was missing after the bus had taken off.
The BART opening is just 11 days away. This will provide very attractive alternate transportation to people considering speed, comfort, convenience and reliability. The connection of BART and Caltrain at Millbrae will make the difference. He mentioned that SamTrans employee volunteers will be deployed at all stations to greet customers, show them how to use the ticket vending machines, pay the fares, and direct them where to go to get their ride.
On Sunday, June 22, the RRX buses will go to the Millbrae Station and on Monday, June 23, BART operation will start.
Twenty-one different bus routes will change on June 22. Some will be rerouted to bring people to and from the BART Stations.
Shuttles will be going to and from the airport and Millbrae. Service will be every 15 minutes.
Another line will be serving the airport directly.
On May 22, Samceda sponsored the Measure A event at Oracle. Dale Edwards, PCC, was selected as one of the advocates of Measure A. Directors Nevin and Hill did a great job of engaging the audience composed of businessesmen, businesswomen, government officials, and community leaders to pour out their concerns. It was a very important session. To know what people think is important to find out what needs to be done to get the reauthorization of Measure A.
Summer Youth Pass is on sale for $25. Kids seventeen years of age and younger can ride all summer long.
The District is co-sponsoring the MTC conference called "2030 Getting from Here to There".
The engine repower project is nearing completion. This will result in the reduction of Nitrogen Oxide ((NOx) emissions by 25 percent and 50 percent reduction in Particulate Matter (PM) emissions, which at the same time, will increase fuel economy by over 40 percent on the buses.
"Bay to Breakers" had an outstanding turnout. There were 1,482 runners, an increase by 60 percent over last year.
Local Bus Rodeo competition will be on Sunday morning, July 13. The event will be dedicated to the memory of late Operations Manager, Jim Castagno.

COMMUNITY RELATIONS COMMITTEE
Motion
The Board (Hill/Lloyd) unanimously approved the minutes of Community Relations Committee meeting of May 14, 2003.

Subjects Discussed
Director Hill reported that the Committee discussed the following:

PCC, Advocacy and ATAC Reports
Citizens Advisory Committee Liaison Report
Presentation on Redi-Wheels Performance
Multimodal Ridership Report, April 2003

FINANCE COMMITTEE
Resolutions
Director Harris brought up to the attention of the Board that there are twelve items for action on this portion of the agenda. She also reminded that the amount on the last item pertaining to the procurement of computer equipment should be corrected from $2 million to $1,350,000. The Board (Harris/Hartnett) unanimously passed the following resolutions:

Resolution No. 2003-22: Adoption of an Operating Budget in the Amount of $100,749,930 for Fiscal Year 2004
Resolution No. 2003-23: Approving a Capital Budget in the Amount of $9,511,460 for Fiscal Year 2004
Resolution No. 2003-24: Authorizing Renewal of Comprehensive Liability and Property Insurance Program for Fiscal Year 2004
Resolution No. 2004-25: Authorizing Publication of Proposed Disadvantaged Business Enterprise Overall Annual Goal for Fiscal Year 2004
Resolution No. 2003-26: Resolution Approving District Procurement Policy
Resolution No. 2003-27: Authorization to Enter Into an Interagency Agreement for the Translink Project
Resolution No. 2003-28: A Resolution of the San Mateo County Transit District Authorizing a Payment for the SFO Extension Parking Improvement Project a Loan from the California Infrastructure and Economic Development Bank to Finance said Payment and Approving Certain Other Matters in Connection Therewith
Resolution No. 2003-29: Authorizing the Execution of an Interagency Agreement with the Bay Area Rapid Transit District (BART) to Perform Electrical Work at the Colma Park and Ride Lot for a Total Estimated Amount of $35,700
Resolution No. 2003-30: Authorizing the Purchase of Six Pay-By-Space Parking Permit Machines from Pacific Parking Systems Through the Foothill-De Anza Community College District's Competitively Bid Contract for a Total Estimated Amount of $66,575
Resolution No. 2003-31: Authorizing an Award of Contract to N.V. Heathorn, Inc. for Providing Preventative and Air Conditioning (HVAC) Equipment for a Three-Year Term at a Total Estimated Cost of $240,743
Resolution No. 2003-32: Authorizing Award of a Contract to Ideal Landscape & Concrete for Routine Concrete Pavement Replacements at North and South Maintenance Facilities for a Three-Year Term at a Total Estimated Cost of $108,000
Resolution No. 2003-33: Authorizing Awards of Purchase Orders to State of California Multiple Award Schedule (CMAS) and Cal-Store Vendors for Purchase of Computer Equipment and Services, Digital Reprographic Equipment, Hardware, Software, Licensing and Maintenance Agreements, and Computer Peripherals in an Amount Not to Exceed $1,350,000

Ordinance
The Board (Harris/Barbour) unanimously approved Salary Ordinance No. 84.

LEGISLATIVE COMMITTEE
Motions
The Board (Lloyd/Hartnett) unanimously approved the minutes of Legislative Committee meeting of May 14, 2003.

The Board (Lloyd/Harris) unanimously approved support of the following bills:

AB 1546 (Simitian): San Mateo County Vehicle Registration Fees
AB 1410 (Wolk): Use of Surplus Public Property for Transit-Oriented Development
AB 98 (Koretz): Meal and Rest Breaks for Public Transit Operators

Subjects Discussed
Director Lloyd reported that the Committee discussed the following:

Verbal Update on State Legislative Program
Verbal Update on Federal Legislative Program
Workers' Compensation issue for the State of California

GENERAL COUNSEL PROPOSAL Attorney David Miller requested approval to convene in closed session to discuss matters listed on the agenda, one is a pending litigation and one is a potential case.

THE BOARD ADJOURNED INTO CLOSED SESSION AND RECONVENED INTO OPEN SESSION at 4:10 P.M.

Closed Session: Anticipated Litigation - Significant exposure to litigation pursuant to Government Code Section 54956.9(b) and (c) [One potential case.]
Closed Session: Conference with Legal Counsel - Existing Litigation - Closed Session pursuant to Government Code Section 54956.9(a): Prentiss v. SamTrans

Attorney Miller reported that the two closed session items listed above were discussed in closed session. No Board action is required.

WRITTEN COMMUNICATIONS TO THE BOARD OF DIRECTORS:
None at this time.

BOARD MEMBER REQUESTS:
None at this time.

DATE AND TIME OF NEXT MEETING: Wednesday, July 9, 2003 at 2 p.m., SamTrans Administrative Office, 1250 San Carlos Avenue, San Carlos, California

Adjourned: 4:13 p.m.