SamTrans.com - Committees and Board of Directors Meeting Agenda

Home

Contact

Sitemap

SamTrans > General Information > Board of Directors and Citizens Advisory Committee Meetings > Board of Directors Meeting Minutes - May 12, 2004

Committees and Board of Directors Meeting Minutes - May 12, 2004

SAMTRANS ADMINISTRATIVE OFFICE
2nd FL. AUDITORIUM
1250 SAN CARLOS AVENUE, SAN CARLOS, CALIFORNIA

Board of Directors
Community Relations
Finance
Legislative

COMMUNITY RELATIONS COMMITTEE
COMMITTEE OF THE WHOLE
(Accessibility, Senior Services, and Community Issues)

Committee Members Present: Michael Guingona (arrived 2:05 p.m.), Shirley Harris, Al Teglia

Other Board Members Present, Constituting Committee of the Whole: John Barbour, Jim Hartnett, Marc Hershman, Jerry Hill, Arthur Lloyd, Michael Nevin

Staff Present: Michael Scanlon, David Miller, Joan Cassman, George Cameron, April Chan, Roger Contreras, Brian Fitzpatrick, Chuck Harvey, Rita Haskin, Aurora Jose, Raymond Lee, Martha Martinez, Joel Slavit, Susan Stark, Ed Stewart, Bill Welch

Pledge of Allegiance
Director Nevin called the meeting to order at 2:02 p.m. Director Hill led the Pledge Allegiance to the Flag.

Director Harris presided over the Community Relations Committee meeting as Committee Chair Guingona had not arrived yet.

Approval of Minutes of Community Relations Committee Meeting of April 14, 2004
The Committee (Teglia/Hill) unanimously approved the minutes.

Approval of Extension of Frequent Rider Pass Program for Adults for 18 Months
Rita Haskin, Chief Communications Officer, stated that 11 monthly passes entitles the buyer to a 12th month free pass. The pilot program increased the purchase of the pass and revenue by about $69,000.

The Committee (Teglia/Lloyd) recommended Board approval of the extension.

PCC, AL-Com, and ATAC Reports
Bill Welch, Manager, Accessible Transit Services, referred to the meeting materials of the committees in the packet and offered to answer questions from the Board.

Director Harris inquired if Mr. Welch is providing additional information on the certification process. Mr. Welch responded that as part of the paratransit presentation next month, a more complete report will be provided on this subject.

Dale Edwards, Chair, Paratransit Coordinating Council (PCC) thanked the SamTrans family for sympathizing with him for the loss of his great granddaughter last month.

He was pleased to report that Redi-Wheels carried more riders in March 2004 than in any previous month at over 31,000 passengers. The Coastside service is off to a good start. The collaborative effort of the PCC and SamTrans to improve service quality is paying off. Also, the PCC is holding its bi-annual retreat in June in lieu of its regular scheduled meeting. Members will be reviewing their accomplishments, goals, and objectives for the next two years and create a corresponding work plan.

At this time, Director Guingona arrived. Director Harris turned the meeting over to him.

Citizens Advisory Committee Liaison Report
Ken Feldstein, Chair, SamTrans CAC, reported that the CAC has a new secretary and new members. At their meeting of May 5, he brought the new members up to speed by giving an overview of the items discussed during the past Committee meetings. He gave tribute to Jeff Carter, an outgoing CAC member, whose term has expired. The Committee received a presentation on the proposed service changes. This item will be agendized next month and a recommendation will be sent to the Board. The Committee's bye-meeting has been postponed towards the end of the year because they have scheduled to receive presentations on the Strategic Plan, Brown Act, and Measure A these coming months. He invited any of the Board members to attend the next CAC meeting so that he or they may be introduced to the CAC members.

SamTrans Performance Report
Chuck Harvey, Chief Operating Officer, acknowledged and expressed appreciation for the efforts of the PCC in helping solve ongoing Redi-Wheels service quality issues. He reported that:

When the BART extension service started in June 2003, SamTrans routes that carried a couple of thousands people a day were taken out; thus, reducing ridership figures. Additionally, the District also has economic concerns. In view of these, staff is examining the system route by route to find out what is going on.
He noted that the adult token usage flattened out, ads were put out to increase patronage and token use is back on the rise.
Out of a total of 42,700 schedules, only three were missed last month.
The standard for on-time performance has been set at 85 percent for many years. A new target of 90 percent was set up. SamTrans is now running at this level. This figure includes the performance of the CUB contractor and routes directly operated by SamTrans.
On fleet reliability, the average in all other properties countrywide is between 5,000 and 6,000 miles between road calls. SamTrans' standard for several years was between 7,500 and 10,000 miles. The goal was raised to 11,000 two years ago and last month, SamTrans ran 18,360 miles. The fleet is performing almost double the expected rate of reliability.
Seventy percent of the buses now have the Global Positioning System/Automatic Communications System (GPS/ACS) that tells what the next stop is, what route passengers are on, and what the destination of that bus is.
The newly acquired REX buses have overhead reading lamps, package parcels over the top, high-back seats, and no rear doors. These will serve East Palo Alto, the Redwood Shores area, Oracle, the hotel row by the airport and the Millbrae BART station. Without a rear door, these buses fully meet the safety standards for emergency exits. They will not affect the Oracle shuttle service in San Carlos. These routes will start on August 22.

Upon questions of Director Hartnett, Mr. Harvey defined the following:

Missed Schedules: A bus that leaves a station and completes the loop is a schedule. That is one segment and this operation may take place many times in a day. Out of 42,700 schedules in the entire month of April, three were missed.
On-Time Performance: Any route that begins and ends within the five minutes window of the scheduled published time is considered on time.
Road Call: Anytime a bus is taken out of service for any reason is a road call. This includes mechanical failure, flat tire, vandalism, or any reason that requires the bus to be taken back and cleaned up.

Multimodal Ridership Report, March 2004
Mr. Harvey reported that ridership on all modes is above the 100,000 mark. Total system ridership is up six percent. Year-to-Date, ridership is over 101,500. There is a slowing of bus ridership loss although it has not flattened out yet. Staff is analyzing this route-by-route. Ridership seems to be very much job-driven. The good news is that the overall system is performing well.

On BART, ridership is up nearly 40,000 at six stations including Daly City and up 25,600 at the five stations, including Colma. The increase is about 500 and 900 respectively, as a result of the changes in parking fees.
Paratransit ridership is steady.

Passenger Survey Summary
Rita Haskin, Chief Communications Officer, reported that the purpose of the survey was to look at the demographics of riders, their purposes in taking the buses, to find out customers' needs and satisfaction and build ridership. On-board survey was conducted on 12 routes that are representative of the north, south, central, Coast, express, local and Spanish/English speaking riders. The findings from the survey are as follows:

Nearly 75 percent of riders take SamTrans five or more days a week; 63 percent of them have no access to a car; and about 18 percent of them were people 18 years old and younger.
Ten percent take the bus for errands and shopping. There is potential to make this number grow.
Half of the riders pay in cash, token usage is only two percent. This can be improved by educating the people that the token may be the way to go.
Nine percent of riders are transfers from another SamTrans bus.
On customer satisfaction, SamTrans ranked above average. The top five attributes are dedication of the operations team, cleanliness of the buses, convenience of the route, transit connections, and personal security. The bottom five, which are still above average, are frequency, on-time performance, communications on bus schedule changes, condition of the stops and the fare.
Forty-two percent of riders get information from the TV and 30 percent from the newspaper. Majority of riders get information about SamTrans onboard the buses from printed materials or from the bus operators, through the 1-800 Customer Service Center number, and from the website.
On demographics, it is 50/50 male or female, most are single, 54 percent have no children at home. Age distribution is fairly even.
Fifty percent have a high school diploma or less, a quarter of them are students.
Eight percent of the survey takers are unemployed.
Sixty percent have household income of less than $30,000 a year; 38 percent have less than $15,000 per year.
Forty percent speak Spanish at home and three-quarters of them speak English at home.
Twenty-three of hand-written responses were compliments, 10 percent talk about on-time performance.

Adjourned: 2:35 p.m.

FINANCE COMMITTEE
COMMITTEE OF THE WHOLE

Committee Members Present: Shirley Harris (Committee Chair), John Barbour, Jim Hartnett

Other Board Members Present, Constituting Committee of the Whole: Michael Guingona, Marc Hershman, Jerry Hill, Arthur Lloyd, Michael Nevin, Al Teglia

All Committee members were present, Director Harris called the meeting to order at 2:35 p.m.

Approval of Finance Committee Minutes of April 14, 2004
The Committee (Hartnett/Barbour) unanimously approved the minutes.

Acceptance of Statement of Revenues and Expenses for March 2004 and Supplemental Information
Roger Contreras, Chief Financial Officer, reported that further revisions were made on the Annual Revised Budget to reflect the half million decrease in investment earnings due to lower than anticipated cash balances and lower than anticipated rates in the Local Agency Investment Fund, combined with a $1.4 decrease in the Maintenance Funding that was not available this fiscal year. However, this amount will be available during Fiscal Year 2005 and will be reflected in next year's budget that will be presented later today. These changes resulted in a revised deficit of $9.8 million.

The Committee (Guingona/Hartnett) unanimously recommended Board acceptance of the report.

Acceptance of Quarterly Investment Report and Fixed Income Market Review and Outlook
Harry Smith, President and Chief Investment Officer of Harris, Bretall, Sullivan and Smith, reported that the economy is recovering on a national level. On a regional level, California is lagging. Southern California is rebounding much quicker than northern California. The recovery in the technology industry that is located in the peninsula has not taken place yet. Interest rates have risen and will rise some more. When interest rates rise, bond prices go down. Mr. Smith's team has set the fixed income portfolio on a very defensive mode to preserve the capital. That has been successful. Year-to-date, the portfolio is up between 1.5 and two percent.

The Committee (Teglia/Guingona) unanimously recommended Board acceptance of the report.

Authorization to File Application for Transportation Development Act (TDA) and State Assistance (STA) Claims in the Amounts of $27,276,520 and $3,562,000 Respectively, for Bus and Rail Purposes for FY 2005
The Committee (Hill/Nevin) not having any questions, unanimously recommended Board approval of the proposed action.

Authorization to Amend Financing Mechanism for the Acquisition of Parking Ticket Vending Machines - BART/SFO Extension
Mr. Contreras reported that on June 11, 2003, the Board approved the District's financing contribution to the BART/SFO ticket vending machines via a loan with the Infrastructure Bank of California (I-Bank). Staff determined that a more expeditious method to pay for this contribution is to issue payment in the approved amount not to exceed $2.1 million. This amount would be included as part of the reimbursement bond mechanism that was approved by the Board last month.

The Committee (Lloyd/Hershman) unanimously recommended Board approval of the proposed action.

Authorization to Increase and Amend the FY 2004 SamTrans Operating Budget by $12,000,000 to Meet the Operating Deficit of the BART/SFO Extension
Mr. Contreras advised that this will underwrite the BART/SFO Extension operating costs pending reconciliation of ridership revenues and expenses. The proposed action is reflective of the special negotiations that have been taking place between the Chief Executive Officers of SamTrans and BART, with the Metropolitan Transportation Commission (MTC) as mediator. Approval of the amendment will bring the aggregate total underwritten operating costs to $18 million which will be funded through District reserves.

The Committee (Nevin/Guingona) unanimously recommended Board authorization to increase the Operating Budget as proposed.

Authorization to Transfer to San Mateo County Flood Control District, Fee Interest in BART Parcel No. D-3101X-1A Purchased for the BART/SFO Extension Project
Brian Fitzpatrick, Manager, Real Estate Department, reported that this proposed action is the last step in a utility relocation agreement that was entered into between BART and the San Mateo County Flood Control District (FCD) necessitating certain improvements to accommodate the BART project and such other improvements that are necessary to accommodate the FCD. The second set of improvements is to be paid for, separately by the FCD because they were not necessitated by the project. This simply transfers a piece of property that underlines the capacity widening to the FCD and they are going to reimburse the project for said cost expended to purchase the property.

The Committee (Nevin/Hill) unanimously recommended Board approval of the proposed action.

Authorization to Execute an Easement Agreement with Fairfield Residential, LLC
Mr. Fitzpatrick pointed to the very last sentence of the report that says: "The BART Board of Directors is anticipated to consider concurrence with this action at their May 13, 2004 meeting." He advised that BART will look at this at their May 27th meeting and are anticipated to move forward with this. The easements will help connect the development to the transit system which would help boost ridership.

The Committee (Nevin/Guingona) unanimously recommended Board approval of the proposed action.

Authorization to Execute a Cooperative Agreement with City/County Association of Governments (C/CAG) for FY 2005 Transportation Fund for Clean Air (TFCA) Funds for the SamTrans Shuttle Bus Program in the Amount of $495,000
Joel Slavit, Capital Programming and Grants Administrator, presented the item to the Board.

There being no questions, the Committee (Hill/Hartnett) unanimously recommended Board approval of the proposed action.

Authorization to Adopt the Revised Disadvantaged Business Enterprise (DBE) Program and Proposed Overall Annual Goal for FY 2004-2005 and Take Related Actions to Comply with Existing Regulations
Raymond Lee, DBE Officer, presented the item to the Board.

There being no questions, the Committee (Guingona/Nevin) unanimously recommended Board approval of the adoption of the program and execution of related actions.

Authorization to:

Execute an Intergovernmental Agreement with Central Contra Costa Transportation Authority (CCCTA) for Assignment of Right to SamTrans to Purchase up to 264 Particulate Matter/Oxides of Nitrogen (PM/NOx) Reduction Devices from Cummins West, Inc. (Cummins)

Award a Contract to Cummins for the Purchase of 209 PM/Nox Reduction Devices in Accordance with the Terms and Conditions of CCCTA's Competitively Bid Contract for a Total Estimated Cost of $3,416,261

Execute a Contract with Cummins for the Purchase of up to 209 PM/NOx Reduction Devices in Full Conformity with the Terms and Conditions Set Forth in the CCCTA's Contract Documents

Exercise an Option to Purchase Up to Additional 55 Devices at a Total Estimated Cost of $899,016

George Cameron, Chief Administrative Officer, presented the item to the Board.

Director Hartnett inquired what a Nitrogen Oxide Reduction Device means. Chuck Harvey, Chief Operating Officer, responded that Nitrogen Oxide (NOx) is a smog precursor, a major component of diesel or gasoline exhaust. Particulate Matter is the second component. This is a device that reduces NOx by 50 percent and particulate matter by 95 percent. The District's mechanics have been trained and certified by Cummins to be the installer. Certain transit properties are asking to contract with the District to install them on their buses - an area where the District could generate some money.

The Committee (Hartnett/Hershman) unanimously recommended Board approval of the proposed actions.

Mr. Cameron presented the following two items:
Authorization to Award On-Call PeopleSoft Consultant Support Services Contracts to Three Firms for a Two-Year Base Period for an Aggregate Not-to-Exceed Cost of $1,600,000 with Three One-Year Options at an Aggregate Not-to-Exceed Cost of $800,000 for Each Year

Authorization to Award Contract to Murphy & Hartelius/M&H Uniforms, Inc. for Furnishing and Servicing Bus Operator Uniforms for a Total Estimated Cost of $548,400 for a Five-Year Term
There being no questions from the Board, the Committee (Guingona/Teglia) unanimously recommended Board approval of the proposed actions.

Proposed FY 2005 Operating Budget
Susan Stark, Director of Finance, advised that today's presentation is for information purposes only. No Board action is requested at this time.

Ms. Stark discussed the funding sources such as the sales tax receipts that are expected to slightly increase, the projected increase in passenger fares, and the Maintenance Funding, a one-time Federal fund administered by the MTC to cover preventive maintenance costs. She outlined the budget allocations, calling attention to the increased wages and benefits under the union contract due to contractual obligations, increases in fringe benefits due to increased PERS and medical insurance premiums, and moderate increase in fuel costs due to fluctuating prices. Budget assumptions include increased service levels due to the implementation of the Regional Express (REX) bus service, anticipated increased ridership, and a proposed sales tax increase of two percent. She mentioned that the Joint Powers Board suggests a modest increase of two percent for the partners' contribution. Staff is proposing a temporary suspension of the CPI set aside for the Paratransit Trust Fund. Ms. Stark brought up the Transportation Development Assistance Fund (TDA), the State Transportation Assistance (STA) and Federal grant receipts that are anticipated, totaling about $27.9 million. Other sources of income are investment, advertising, and miscellaneous items consisting of parking revenues and rental income.

Ms. Stark gave a run-down of each line item in the budget under revenues and expenses and explained the factors that influenced increases and decreases. She also gave a historical review of the sales tax receipts, pointing to 2002 and 2005 when they were drastically reduced.

Relative to the budget assumptions, Ms. Stark underscored that the budget as presented today does not include funds for the FY 2005 BART/SFO Extension because negotiations are still ongoing between BART and SamTrans.

Ms. Stark mentioned that the impact of the recent reduction in workforce is included in the budget.

In summary, she stated that combining revenues from motor bus, ADA, multimodal programs, and grants brings the total projected revenue to $102.7 million.

She emphasized that the 2005 ADA program reflects an increase of $300,000. SamTrans continues to receive the annual paratransit fund interest earnings of about $600,000. However, the District has already used the Measure A funds available, which means that in 2005, SamTrans needs to allocate $2.3 million of sales tax funds to insure continuance of the ADA program.

At the conclusion of her presentation, Ms. Stark advised that staff will be contacting each Board member to respond to any questions they may have or set up meetings at their convenience.

Proposed FY 2005 Capital Budget
April Chan, Manager, Capital Programs and Grants, stated that this report is informational only. No Board action is needed. She reported the following as the parameters in the development of the 2005 Capital Budget:

To have a program that will support the District's transit operations and service network.
To make sure that transit service continues to be reliable, safe and secure for both the employees and customers.
To maximize and improve the resource efficiency, particularly, funds that are received externally, recognizing the continuing decline in the sales tax receipts.
To make sure that the District is in compliance with laws and regulatory mandates.

The following are some of the highlights in the budget:

Replacement of 10 Redi-Wheels paratransit vehicles that are at the end of their useful lives.
Overhaul and replacement of the District's revenue collection system.
Replacement and overhaul of some of the wheelchair lifts that are at the end of their useful lives.
Provide the annual programming for maintenance equipment, lease tire service and major bus components.
Maintain facilities to achieve a secure environment.
Continue efforts towards transit oriented development and corridor planning.
Make sure that the IT system is well maintained for an effective operating environment.

In summary, the total budget for the 2005 as proposed is $15.23 million, $9.2 million of which, will be coming from Federal grants. Anticipated State and regional grants are about $1.2 million. The District's contribution and sales tax are close to $4.8 million which is about 31 percent of the total budget.

There were no questions from the Board.

Adjourned: 3:08 p.m.

LEGISLATIVE COMMITTEE
COMMITTEE OF THE WHOLE

Committee Members Present: Hartnett (Committee Chair), John Barbour, Marc Hershman

Other Board Members Present, Constituting Committee of the Whole: Michael Guingona, Shirley Harris, Jerry Hill, Arthur Lloyd, Michael Nevin, Al Teglia

All Committee members were present, Director Hartnett called the meeting to order at 3:08 p.m.

Approval of Legislative Committee Meeting of April 14, 2004
The Committee (Lloyd/Harris) unanimously approved the minutes.

Support of Senate Bill (SB) 1130 [Scott]: Design/Build Authority
Ed Stewart, Legislative Analyst, reported that under the current law, transit agencies have the authority to issue both design and build contracts for major capital projects. This results to cost savings by allowing one firm to oversee both the design and construction of a major construction project. This bill would extend this authority until 2007 and will give the State Legislative Analyst's Office additional time to complete its report on the impacts and benefits of design/build contracting.

The Committee (Nevin/Lloyd) unanimously recommended Board support of the bill.

Support for Assembly Bill (AB) 2085 [Montanez]: Railroad Grade Crossing Penalties
Mr. Stewart noted that this bill would increase funds for various railroad-related vehicular offenses specifically persons who block railroad crossings by stopping and parking their vehicle on the tracks. The fine would be raised to $311 from the current $101. This bill is sponsored by MetroLink that has value to the San Mateo County given the number of at-grade crossings for Caltrain.

Director Hartnett remarked that fines that are seen these days are so high that not everybody can afford them. He inquired if separate from some revenue generation schemes, such level of traffic fines would be beneficial.

Director Lloyd opined that anything that would help reduce railroad crossing incidences is a step in the right direction. One-third of the accidents that occurred are the result of people who ignore every warning.

General Manager/CEO Michael Scanlon responded that these are intended to be deterrents. They are meant to be high enough that these fines will stop people from doing willful skirting around crossings. The objective is to try to help people stay alive. It becomes a serious infraction that is very costly so that people won't do it. This is being advocated by one of the District's sister agencies. Given the experience that Caltrain has with the number of railroad deaths and injuries, the District believes that it should go along with it.

Director Lloyd informed that this is the result of an accident in Burbank where a person ignored the law requiring him to stop at a particular side of the tracks. Metrolink is now being sued by this person. MTSB had indicated that this is the fault of the city for the spotting of the traffic light. The maximum fine is $311. In a lot of cases, a local judge would reduce the fine.

Mr. Scanlon added that the penalty is progressive. First offense may just be traffic school. There are plenty of warnings prior to the imposition of the maximum fine.

Director Hartnett appreciated the comments but expressed a different perspective considering that on the practical side, some people may have some other issues and get stuck in serious trouble because of these things. He advised that if this bill is enacted, it is important to have effective communication to prevent people from getting ticketed and to change this behavior.

Director Lloyd stated that Operation Lifesaver will follow through on this.

The Committee (Lloyd/Hershman) unanimously recommended Board support of this bill.

Verbal Update on State Legislative Program
Josh Shaw of Shaw/Yoder reported that the governor will unveil his revised proposed budget for FY 2004/2005. He anticipates that things will get a little better. All the unresolved issues that were previously threatening to affect the budget have been clarified. It is projected that the FY 2004/2005 deficit will go down to about $8 billion to $10 billion. The governor had closed deals with education communities and anticipates new revenues that would help the legislator to close this gap. California is recovering, sales tax and income tax revenues are up. Indian gaming agreed to contribute $1 billion to $2 billion to the State deficit. Also Proposition 42 transportation revenues will be recovered to help close this deficit. He hoped that the governor may find other sources of money that could be allotted to high priority transportation projects instead of putting all of the money under Proposition 42 to the General Fund.

In the Assembly, the Sub-Committee on Transportation took an action to fund about $500 million worth of traffic congestion relief projects that include the Baby Bullet project.

Mr. Shaw expects that the governor would back off on his proposal for mid-year cuts which translates to about $189 million from the Traffic Congestion Relief Program out of the existing budget that was signed last year. Also, it is most likely that Caltrain would be able to complete the Baby Bullet project without worrying about the State pulling the funds.

Some money generated from the increase of gas prices are set aside by the statute for public transit operations. In light of the budget deficits, these revenues have been allocated for general fund gap reduction purposes. He assumed that the governor would continue to do this. Mr. Shaw's team will oppose this to make sure that those transit funds would flow to transportation grant programs.

Mr. Shaw mentioned that Senate leader John Burton of San Francisco has four more months left of his tenure as a legislator. He might want to leave a legacy to help some of the programs that he cares a lot about. It may not be favorable to transportation.

Update on Federal Legislative Program
Mr. Stewart reported that Congress extended TEA21 to June 30. Meanwhile, the House and the Senate have passed separate bills regarding the authorization. Unfortunately, those two bills are about $35 billion apart, which means that the differences will have to be worked out in a conference committee. This committee has not yet been formed, so there are no new developments to report at this point.

Adjourned: 3:22 p.m.

SAN MATEO COUNTY TRANSIT DISTRICT
BOARD OF DIRECTORS

Board Members Present: Michael Nevin (Chair), Jerry Hill (Vice Chair), John Barbour, Michael Guingona, Shirley Harris, Jim Hartnett, Marc Hershman, Arthur Lloyd, Al Teglia

Staff Present: Michael Scanlon, David Miller, Joan Cassman, George Cameron, April Chan, Roger Contreras, Don Esse, Brian Fitzpatrick, Chuck Harvey, Rita Haskin, Aurora Jose, Raymond Lee, Martha Martinez, Joel Slavit, Susan Stark, Ed Stewart, Bill Welch

All members were present, Chair Nevin called the meeting to order at 3:22 p.m.

CONSENT CALENDAR
Motions
The Board, by roll call, (Hartnett/Harris) unanimously approved the following:

Adoption of Minutes of Board of Directors Meeting of April 14, 2004
Acceptance of Statement of Revenues & Expenses, March 2004 and Supplemental Information
Acceptance of Quarterly Investment Report and Fixed Income Market Review and Outlook

PUBLIC COMMENT:
Jerry Grace, Oakland, informed that he missed the Board meeting last month and he wanted to know what transpired. Chair Nevin instructed staff to provide Mr. Grace copies of last month's agenda and minutes.

REPORT OF THE CHAIR

A certificate proclaiming May as Older Americans Month was presented to Dr. Scott Smyth, member of the Commission on Aging.

Director Nevin stated that proclaiming May as Older Americans Month is a recognition taken seriously in San Mateo County. Recently, there was a luncheon in the county in honor of old Americans who work in hospitals and do volunteer work. There was a poetry contest initiated by the Commission on Aging. A week before that, there was a proclamation by the Board of Supervisors designating May as Older Americans Month.

A Certificate of Appreciation was presented to Jeff Carter, CAC, for his efforts in supporting SamTrans and promoting public transit. He has reached the limit of his term with the CAC.

REPORT OF THE GENERAL MANAGER/CEO
Mr. Michael J. Scanlon reported:

Chief Operating Officer Chuck Harvey completed the semi-annual SamTrans base inspections. He found the facilities in superb condition.
South Base is building a super safety record. Since September 2003, the maintenance team worked 35,000 hours without a lost work day.
Said El-Khatib was recently promoted from bus operator to trainer.
It is "Bay to Breakers" time again. SamTrans will provide bus service to this foot race. He encouraged participants to purchase tickets in advance. The first 200 will get gift coupons and anybody who purchases in advance will get a mini backpack.
Due to the escalating fuel prices, the District at this point, is one percent over the budget. With only seven weeks to go in the fiscal year, he doubts if the District could cover the costs. Otherwise staff will make adjustments to cover it.
Relative to Measure A, the Draft Expenditure Plan was unanimously approved by the MTC Planning and Operations Committee, and subsequently, by the full Metropolitan Transportation Commission. He thanked Chair Nevin for his help on this.
Daly City, Hillsborough, and Redwood City recently approved the Draft Expenditure Plan, for which he thanked Directors Guingona and Hartnett. Presentations to all other cities have been scheduled and will be accomplished in June.
Caltrain is preparing for the return of the weekend service and the launching of the Baby Bullet train.
Operation Lifesaver education drive started on May 3, reminding people that weekend service will be restored and Caltrain will be running express trains to make travel time shorter.
A celebration will take place on June 4 to be followed by weekend service restoration on Saturday, June 5. Baby Bullet service will roll out on Monday, June 7. There will be free train rides for the first two weekends.
Station ambassadors will be out for the first four days of the service to get riders and make them try the Baby Bullet train.

COMMUNITY RELATIONS COMMITTEE
Resolution
The Board (Guingona/Hartnett) unanimously passed Resolution No. 2004-12: Authorizing an Extension of the 18-Month Frequent Rider Pass Pilot Program.

Subjects Discussed
Director Guingona reported that the Committee discussed the following:

PCC, AL-Com and ATAC Reports
Citizens Advisory Committee Liaison Report
SamTrans Performance Report
Multimodal Ridership Report, March 2004
Passenger Survey Summary

FINANCE COMMITTEE
Resolutions
The Board (Harris/Hill) unanimously approved the following resolutions:

Resolution No. 2004-13: Authorization to File Application for Transportation Development Act (TDA) and State Transit Assistance (STA) Claims in the Amounts of $27,276,520 and $3,562,000 Respectively, for Bus and Rail Purposes for FY 2005
Resolution No. 2004-14: Authorization to Amend Financing Mechanism for the Acquisition of Parking Ticket Vending Machines - BART/SFO Extension
Resolution No. 2004-15: Authorization to Increase and Amend the FY 2004 SamTrans Operating Budget by $12,000,000 to Meet the Operating Deficit of the BART/SFO Extension
Resolution No. 2004-16: Authorization to Transfer to San Mateo County Flood Control District, Fee Interest in BART Parcel No. D-3101X-1A Purchased for the BART/SFO Extension Project
Resolution No. 2004-17: Authorization to Execute an Easement Agreement with Fairfield Residential, LLC
Resolution No. 2004-18: Authorization to Execute a Cooperative Agreement with City/County Association of Governments (C/CAG) for FY 2005 Transportation Fund for Clean Air (TFCA) Funds for the SamTrans Shuttle Bus Program in the Amount of $495,000
Resolution No. 2004-19: Authorization to Adopt the Revised Disadvantaged Business Enterprise (DBE) Program and Proposed Overall Annual Goal for FY 2004-2005 and Take Related Actions to Comply with Existing Regulations
Resolution No. 2004-20: Authorization to:

Execute an Intergovernmental Agreement with Central Contra Costa Transportation Authority (CCCTA) for Assignment of Right to SamTrans to Purchase up to 264 Particulate Matter/Oxides of Nitrogen (PM/NOx) Reduction Devices from Cummins West, Inc. (Cummins)
Award a Contract to Cummins for the Purchase of 209 PM/NOx Reduction Devices in Accordance with the Terms and Conditions of CCCTA's Competitively Bid Contract for a Total Estimated Cost of $3,416,261
Execute a Contract with Cummins for the Purchase of up to 209 PM/NOx Reduction Devices in Full Conformity with the Terms and Conditions Set Forth in the CCCTA's Contract Document
Exercise an Option to Purchase Up to Additional 55 Devices at a Total Estimated Cost of $899,016

Resolution No. 2004-21: Authorization to Award On-Call PeopleSoft Consultant Support Services Contracts to Three Firms for a Two-Year Base Period for an Aggregate Not-to-Exceed Cost of $1,600,000 with Three One-Year Options at an Aggregate Not-to-Exceed Cost of $800,000 for Each Year
Resolution No. 2004-22: Authorization to Award Contract to Murphy & Hartelius/M&H Uniforms, Inc. for Furnishing and Servicing Bus Operator Uniforms for a Total Estimated Cost of $538,400 for a Five-Year Term

Subjects Discussed
Director Harris reported that the Committee heard the reports on the Proposed FY 2005 Operating Budget and Proposed FY 2005 Capital Budget.

LEGISLATIVE COMMITTEE
Motions
The Committee (Hartnett/Guingona) unanimously approved support of the following:

Senate Bill (SB) 1130 [Scott]: Design/Build Authority
Assembly (AB 2085) [Montanez]: Railroad Grade Crossing Fines

Subjects Discussed
Director Hartnett reported that the Committee heard and discussed the updates on the State Legislative and Federal Legislative Programs.

PLANNING AND DEVELOPMENT COMMITTEE: No meeting today.

WRITTEN COMMUNICATIONS TO THE BOARD: None at this time.

BOARD MEMBER REQUESTS: None at this time.

DATE AND TIME OF NEXT MEETING: Wednesday, June 9, 2004 at 2 p.m., SamTrans Administrative Office, 1250 San Carlos Avenue, San Carlos, California

GENERAL COUNSEL PROPOSAL
Legal Counsel David Miller requested for a closed session to discuss matters involving the BART negotiations relating to a potential litigation, as well as a brief follow-up report on the Vogt et al. vs. SamTrans case.

THE BOARD ADJOURNED INTO CLOSED SESSION AT 3:42 AND RECONVENED TO OPEN SESSION AT 4:17 P.M.

Closed Session: Conference with Legal Counsel - Existing Litigation - Closed Session pursuant to Government Code Section 549546(a): Vogt et al. vs. SamTrans
Attorney Miller reported that the Board met in closed session and heard a report on this item from counsel.
Closed Session: Anticipated Litigation - Significant exposure to litigation pursuant to Government Code Section 54956.9(b) and (c) [BART Operating Agreement]
Attorney Miller made of record that the Board has authorized the General Manager/CEO to execute an agreement with BART to cover a FY 2005 operating plan and other related matters at such time as BART takes similar action to approve the agreement. The terms of the agreement would be made public upon signing by both parties.

Director Hartnett moved to adjourn the meeting in memory of Mr. Dale Edward's great grandchild.

Adjourned: 4:19 p.m.