Board of Directors
Community Relations
Finance
Legislative
Planning and Development

Committee Members Present: Michael Guingona (Committee Chair), Shirley Harris, Al Teglia

Other Board Members Present, Constituting Committee of the Whole: John Barbour, Jim Hartnett, Marc Hershman, Jerry Hill, Arthur Lloyd, Michael Nevin

Staff Present: Michael Scanlon, David Miller, George Cameron, Cheryl Cavitt, Roger Contreras, Jim Gallagher, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Ian McAvoy, Mark Simon, Ed Stewart, Bill Welch

1. Larry Stueck, Manager of Planning and Research, presented the Short Range Transit Plan.
2. Service modifications were discussed by the CAC. Upon the request of Directors Teglia and Harris, the CAC revisited recommendations regarding the service changes. Taking into consideration the District's financial situation, the Committee voted as follows:
• Passed [9:0:0] motion to accept staff's recommendation to eliminate Route 15 and set up line 17 to run two round trips a day. Requested staff to work with the Coastside Opportunity Center with regards alternate service.
• A motion to support dropping the last two trips of the KX on Saturday and Sunday evenings but replacing said trips with Route 391, the cost of replacement being only $25,000 annually, failed [6:2:0].

1. Caltrain weekend service was restored on June 5.
2. The Baby Bullet train service started on June 7. Mr. Harvey reviewed the numerous issues staff had faced from the beginning of this project, including the pursuit of grants, the rail construction project, rebuilding of cars and locomotives, installation of Ticket Vending Machines (TVMs), contracting with Amtrak, embarking on the Proof-of-Payment system, restructuring of fares and zones, data collection for 2.5 years to design a schedule that would work on the new infrastructure, the purchase of new cars and locomotives, the CTX construction project and the shutting down of the Caltrain weekend service for two years. He said staff did a lot of teamwork, partnering, and public outreach. Staff worked with elected officials to obtain funding.
   
   Mr. Harvey presented a video tape of the Baby Bullet opening celebration and the weekend festival for the return of the weekend service that also promoted the use of the train.
3. Caltrain had difficulty with on-time performance due principally to rail construction. The project was completed in May and for the month of June, Caltrain ran 97 to 98 percent on time.
4. Daily ridership is back up in the 28,000 range in April and May, reflecting a rebound of the economy. Riders are using the Baby Bullet train. It is very popular. Weekend ridership is very strong. Sunday service was doubled. Instead of two hours interval it is now hourly and people are using it to go to the Giants games and different places, generating good revenue.
5. There is no need to spend extra money running some of the baseball specials. The regular service has enough frequency.
6. TVM revenue also is very strong. Total ridership revenue is expected to be up.
7. There was a fourth rail fatality after July 4. The third one was ruled a suicide. The fourth is still under investigation.
8. There is more bicycle capacity in the new Baby Bullet train schedule all day and in the peak period than there was in the old schedule. Bicycle riders also are urged to use the bike lockers at the station, particularly in Palo Alto and San Francisco at 4th and King.
9. Parking capacity at Millbrae and Hillsdale is 90 percent, Palo Alto is at 70 percent. Mountain View is completely full. These are Baby Bullet stations.
10. Average monthly gross parking revenue from the Douglas parking machines at the stations is between $30,000 and $40,000 a month. Special revenues from Sharks games and evening parking are not included. When Baby Bullet started, parking revenues went up to $50,000.
11. In order to meet the increasing demand Hillsdale will have a major remodeling for 110 spaces on the east side. On the west side, 50 spaces will be added. Discussion is continuing with Mountain View officials to reconfigure the trees and some of the decorations around the lot to add 50 to 100 spaces. Also, the Evelyn Station which is about 10 minutes away is a VTA light rail parking lot. VTA has permitted staff to direct passengers to park for free at this lot.

Adjourned: 2:25 p.m.

Committee Members Present: Shirley Harris (Committee Chair), John Barbour, Jim Hartnett

Other Board Members Present, Constituting Committee of the Whole: Michael Guingona, Marc Hershman, Jerry Hill, Arthur Lloyd, Michael Nevin, Al Teglia

Staff Present: Michael Scanlon, David Miller, George Cameron, Cheryl Cavitt, Roger Contreras, Jim Gallagher, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Ian McAvoy, Mark Simon, Ed Stewart, Bill Welch

All Committee members were present, Director Harris called the meeting to order at 2:25 p.m.

Adjourned: 2:44 p.m.

Committee Members Present: Jim Hartnett (Committee Chair), John Barbour, Marc Hershman

Other Board Members Present, Constituting Committee of the Whole: Michael Guingona, Shirley Harris, Jerry Hill, Arthur Lloyd, Michael Nevin, Al Teglia

Staff Present: Michael Scanlon, David Miller, George Cameron, Cheryl Cavitt, Roger Contreras, Jim Gallagher, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Ian McAvoy, Mark Simon, Ed Stewart, Bill Welch

All members were present. Director Hartnett called the meeting to order at 2:44 p.m.

Adjourned: 2:51 p.m.

Committee Members Present: Arthur Lloyd (Committee Chair), Marc Hershman, Jerry Hill

Other Board Members Present, Constituting Committee of the Whole: John Barbour, Michael Guingona, Shirley Harris, Jim Hartnett, Michael Nevin, Al Teglia

Staff Present: Michael Scanlon, David Miller, George Cameron, Cheryl Cavitt, Roger Contreras, Jim Gallagher, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Ian McAvoy, Mark Simon, Ed Stewart, Bill Welch

All members were present. Director Lloyd called the meeting to order at 2:52 p.m.

Adjourned: 2:52 p.m.

Board Members Present: Michael Nevin (Chair), John Barbour, Michael Guingona, Shirley Harris, Jim Hartnett, Marc Hershman, Jerry Hill, Arthur Lloyd, Al Teglia

Staff Present: Michael Scanlon, David Miller, George Cameron, Cheryl Cavitt, Roger Contreras, Jim Gallagher, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Ian McAvoy, Mark Simon, Ed Stewart, Bill Welch

Chair Nevin called the meeting to order at 2:52 p m.

1. Minutes of Board of Directors meeting of June 9, 2004
2. Acceptance of Statement of Revenues & Expenses, May 2004 and Supplemental Information
3. Updated Board Meeting Calendar

1. He announced that Roger Contreras, Chief Financial Officer, who has accepted a job with the Valley Transportation Authority (VTA) will be joined by Susan Stark, Director of Finance and Budget. Mr. Scanlon read his letter addressed to Mr. Contreras expressing appreciation for his diligent and valuable service and extending best wishes and success in his new position with VTA. He advised that a search for replacements will start shortly. Meanwhile, George Cameron, Chief Administrative Officer will serve in an acting capacity to oversee the Financial Division.
2. He also introduced and welcomed Mark Simon, Special Assistant to the CEO, who will be performing most of the duties of Jim Gallagher, Deputy General Manager, on the latter's retirement late this summer.
3. He pointed out that the buses set a record high on-time performance at 93.7 percent in May. The goal is 85 percent. He recognized the operations planning staff, the maintenance personnel and the bus operators for this achievement. He noted that MV Transportation is matching the District in their on-time performance.
4. On fleet reliability, the North and South Bases maintenance crew operated more than 19,000 miles between road calls, which is phenomenal. He credited the entire maintenance team, the supervisors, storekeepers, and mechanics for their coordination.
5. The South Base maintenance employees worked a total of 34,588 hours from September 2003 and March 2004 without a lost work day.
6. Marketing sent out to 15,000 households a direct mail piece entitled South San Francisco - The "InBUStrial" City. Another mailer was done recently on the El Camino Real Routes 390 and 391, promoting that every 15 minutes there is a bus.
7. SamTrans is partnering with the San Mateo County Fair. The District will run a few of their ads on the buses. In return, the Fair will be featuring SamTrans and Caltrain in their radio, print, and poster ads.
8. Oscar Melara, bus operator, and his wife, have been working the past two years to chronicle the history of Bay Area workers. This involves workers in transportation, education, and agriculture. They received a grant for a mural that they will make depicting the contributions of labor. The murals will be unveiled on Labor Day and they will run on five SamTrans buses.
9. William Pedrini, Chief of Safety and Security, met with the United States Department of Homeland Security about domestic preparedness, specifically on urban security initiatives. They will do a threat and vulnerability assessment on both SamTrans and Caltrain. With that as a baseline, the District will be able to move forward in wisely investing in a needed security program.
10. He announced that the District is calling for developers who are interested in submitting qualifications for the San Carlos Transit Oriented Development. The deadline for submission is August 16. After that, a Request for Proposal will be developed and sent out.
11. Mr. Scanlon reported that information from CalPERS on health care costs is disappointing. Instead of single digit increases across the board, indications are that the State has been divided in half, with Southern California enjoying reduced costs. An increase of about 19 percent is in store for Northern California subscribers. He had hoped that the District would be adequately funded, but for the first two weeks of the fiscal year, the District has been running well over on fuel costs. He hopes that this would improve as election time approaches.
12. He invited the Board members to attend the Annual James V. Castagno Memorial Bus Roadeo Competition that will be held on August 1. The winner will compete in the regional and thereafter national (APTA) competitions.

1. Elimination of Route 15: To mitigate the impact of this elimination, one morning and one afternoon trips that replicate Route 15 will be extended on Route 17.
2. Elimination of Route 34: The District is willing to work with the city to put a mid-day shopper's shuttle using funds that may be available from the Alliance and the Transportation Authority. They have to apply for funding and partner with the District on this.
3. Route 44 is a single school trip route recommended for elimination.
4. S.C.O.O.T. has eroded ridership on Route 261. The S.C.O.O.T. budget for the fiscal year has been approved, insuring the availability of the service. If S.C.O.O.T. stops running, the District will look again at providing the service.
5. Routes D, FX, 120 and 121 are just frequency adjustments. By cutting a couple of trips, passengers will not be impacted and the District will be able to save some costs.
6. A single loop route will be maintained with Route 342 that feeds the Millbrae area to BART. It has a good headway and can be effective.
7. A couple of trippers on Routes 390 and 391 will be pulled out.
8. Two last weekend trips (Saturday and Sunday) will be eliminated from the KX. The adjustment is necessary and there are alternate methods to get down to the southern end of El Camino. He recognized that the cost to possibly extend the 391 trip appears to be not much. However, there is a need to study the El Camino core and determine the potential for route redesign and headway spacing. The District will continue with work plans to look at the El Camino service in more detail in this fiscal year.
9. Late night OWL service (297/397) is being placed on a probationary status to give the District the authority to eliminate that route if the San Francisco International Airport fails to subsidize it.

1. PCC, AL-Com, and ATAC Reports
2. Citizens Advisory Committee Liaison Report
3. Caltrain Performance Report
4. Multimodal Ridership Report, May 2004

1. Resolution No. 2004-30: Authorizing Award of Contract to MV Transportation, Inc. for the Provision of Redi-Wheels Paratransit Services Including the Option for Supplemental Taxi Service for an Initial Term of Five Years for an Estimated Total Cost of $38,963,559 with Five Additional One-Year Option Terms
2. Resolution No. 2004-31: Authorizing Award of Contract to Sierra Detroit Diesel Allison, Inc. d.b.a. Stewart & Stevenson for Furnishing Allison Factory Remanufactured Transmissions at a Total Estimated Cost of $363,090 for a Three-Year Term with Two Successive One-Year Option Terms
3. Resolution No. 2004-32: Authorizing Rejection of Low Monetary Bid of Truck-Trailer Transit as Non-Responsive and Award of Contract to Gillig Corporation for Furnishing Brake Parts and Related Items for a Total Estimated Cost of $277,194 for a Five-Year Term

Adjourned: 3:35 p.m.