Board of Directors
Community Relations
Finance
Legislative
Planning and Development

Committee Members Present: Michael Guingona (Committee Chair), Shirley Harris, Al Teglia

Other Board Members Present, Constituting Committee of the Whole: John Barbour, Jim Hartnett, Marc Hershman, Jerry Hill, Arthur Lloyd, Michael Nevin

Staff Present: Michael Scanlon, David Miller, Joan Cassman, George Cameron, Cheryl Cavitt, Jennifer Hardie, Chuck Harvey, Rita Haskin, Martha Martinez, Mark Simon, Ed Stewart, Larry Stueck, Bill Welch

1. On-time performance is doing very well holding in the low 90 percentile range. The District's contractor also is near this mark.
2. Missed schedules remain at near zero.
3. The District is exceeding its goal on fleet reliability by almost 100 percent, because of the purchase of new low-floor buses, express buses and the repower program.
4. Miles between preventable accidents has improved this month. There have been campaigns on accident awareness. Amalgamated Transit Union (ATU) President Ed Proctor sits on the accident review committee with management and drivers to improve efficiency and reduce accidents. Responding to Director Hartnett's question, Mr. Harvey said that a preventable accident is contact caused by inattention or something that is within the driver's control. Non-preventable accidents happen, as an example, when a car ran a "Stop" sign and rammed into the side of the bus. If someone vandalizes the bus, that is non-preventable.
5. Overall, complaints have been down in the last half of 2004. Rolling average continues to go down.
6. Every bus now has fully automated announcements both inside and outside.
7. The District hosted the California Transportation Association (CTA) conference last fall, which was a big success.
8. An award was received from Samceda for the Bus Repower Project.
9. Service changes were implemented to reduce costs.
10. The REX service that goes to East Palo Alto and links to the Millbrae Intermodal station and other areas was launched. This is being marketed, but ridership is low, so far.

1. Examine the bus routes and see how patrons reacted, BART service at the extension having been in operation for a year.
2. Improve performance along El Camino Real.
3. Continue integrating the Advanced Communication System (ACS)
4. Train new operators through accident reduction campaigns.
5. Negotiate contract with the local ATU bargaining unit.

1. Ridership on paratransit has been fairly flat. There is little growth in ridership on Redi-Coast.
2. Trip denials remain at zero.
3. On-time performance fluctuates with staff's ability to work with the Trapeze program and bus capacity.
4. Customer no-shows are decreasing.
5. Telephone hold time remained consistent at under a minute.
6. The number of new applicants is decreasing, which means demand is decreasing. There has been no problem with the new recertification system.
7. Redi-Wheels fleet reliability is extraordinarily good.
8. The transition to the new Trapeze reservation and scheduling software is continuing.
9. In-person eligibility certification is ongoing.
10. The Advanced Communication System (ACS) is partially working.
11. A new contract with MV Transportation was recently signed.

1. Continue working on eligibility, productivity, and certification.
2. New vehicles are coming.

1. Average weekday ridership is now 30,300, the first time it reached more than 30,000 in three years.
2. On-time performance has been fantastic, over 90 percent since the Baby Bullet started.
3. There have been five fatalities this year. Efforts will be made to keep that number as low as possible.
4. CTX construction has been completed.
5. Transition to Proof-of-Payment system is continuing.
6. Weekend service has resumed. Weekend ridership has recovered.
7. New rolling stock is in place, one of them named after Senator Jackie Speier.
8. There were great public turnouts at Caltrain festivals.
9. Baby Bullets are nearly full.
   To the question of Director Hartnett on how "full" capacity is determined, Mr. Harvey said if everybody in the train has a place to sit, it is full. When some passengers are standing and have no place to sit, the train is defined as at capacity.

1. Continue passenger counts and report to the Board.
2. Design work on station remodeling projects will continue.
3. Construction of the Centralized Maintenance and Operating Facility (CEMOF) will be out for bid.
4. Increase parking spaces at Mountain View and Hillsdale.
5. Continue working with Amtrak to improve efficiency.

1. Ridership is growing every month on the Peninsula BART extension.
2. On-time performance has been reasonably good.
3. Daily ridership is about 30,598. Almost 10,000 people went to the airport before the Labor Day weekend.

1. Implement service change on September 13, doubling the headway from Millbrae to the airport.
2. Monitor the extension stations.
3. Continue joint marketing with BART.
4. Continue parking promotion.

1. Pilot programs at Bayshore and Brisbane.
2. Emissions reduction equipment will be installed on all the shuttles as part of the grant program with the Bay Area Air Quality Management District (BAAQMD).
3. Continue seeking new business partnerships.

Adjourned: 2:35 p.m.

Committee Members Present: Shirley Harris (Committee Chair), John Barbour, Jim Hartnett

Other Board Members Present, Constituting Committee of the Whole: Michael Guingona, Marc Hershman, Jerry Hill, Arthur Lloyd, Michael Nevin, Al Teglia

Staff Present: Michael Scanlon, David Miller, Joan Cassman, George Cameron, Cheryl Cavitt, Jennifer Hardie, Chuck Harvey, Rita Haskin, Martha Martinez, Mark Simon, Ed Stewart, Larry Stueck, Bill Welch

All Committee members were present, Director Harris called the meeting to order at 2:35 p.m.

Adjourned: 2:42 p.m.

Committee Members Present: Jim Hartnett (Committee Chair), John Barbour, Marc Hershman

Other Board Members Present, Constituting Committee of the Whole: Michael Guingona, Shirley Harris, Jerry Hill, Arthur Lloyd, Michael Nevin, Al Teglia

Staff Present: Michael Scanlon, David Miller, Joan Cassman, George Cameron, Cheryl Cavitt, Jennifer Hardie, Chuck Harvey, Rita Haskin, Martha Martinez, Mark Simon, Ed Stewart, Larry Stueck, Bill Welch

All members were present. Director Hartnett called the meeting to order at 2:42 p.m.

1. AB 269 sponsored by Assemblyman Mullin would allow redevelopment agencies in San Mateo County to pool funds to pursue affordable housing developments on properties within one-half mile of the Caltrain right of way.



2. AB 1546 was sponsored by the City and County Association of Governments (C/CAG) and authored by Assemblyman Joe Simitian. This bill would allow C/CAG to impose a $4 annual vehicle fee to fund congestion management projects and storm water treatment programs. Mr. Stewart commented that the fate of this bill is not certain because the governor's first act in office was to eliminate an increase in vehicle license fee.

Adjourned: 2:50 p.m.

Committee Members Present: Arthur Lloyd (Committee Chair), Marc Hershman, Jerry Hill

Other Board Members Present, Constituting Committee of the Whole: John Barbour, Michael Guingona, Shirley Harris, Jim Hartnett, Michael Nevin, Al Teglia

Staff Present: George Cameron, Joan Cassman, Cheryl Cavitt, Jennifer Hardie, Chuck Harvey, Rita Haskin, Martha Martinez, David Miller, Michael J. Scanlon, Ed Stewart, Larry Stueck, Bill Welch

All members were present. Director Lloyd called the meeting to order at 2:50 p.m.

Adjourned: 3:08 p.m.

Board Members Present: Michael Nevin (Chair), John Barbour, Michael Guingona (departed 3:45 p.m.), Shirley Harris, Jim Hartnett, Marc Hershman, Jerry Hill, Arthur Lloyd, Al Teglia

Staff Present: Michael Scanlon, David Miller, Joan Cassman, George Cameron, Cheryl Cavitt, Jennifer Hardie, Chuck Harvey, Rita Haskin, Martha Martinez, Mark Simon, Ed Stewart, Larry Stueck, Bill Welch

Chair Nevin called the meeting to order at 3:08 p m.

CONSENT CALENDAR
The Board (Lloyd/Guingona) unanimously approved the following:

1. Minutes of Board of Directors meeting of July 14, 2004
2. Acceptance of Statement of Revenues & Expenses, July 2004 and Supplemental Information
3. Acceptance of Quarterly Investment Report and Fixed Income Market Review and Outlook

• Director Teglia recalled how in the past, when SamTrans was a fledgling bus company, he and Mr. Gallagher worked together and hurdled difficulties on many projects, one of which was the half-cent sales tax. He also expressed admiration for Mr. Gallagher's attributes as a human being, taking pains and spending time researching and communicating with people that brought some problems and arriving at resolutions to their issues.
• Director Lloyd said he looked up to Mr. Gallagher's professionalism, public relations and communication skills, never leaving any communication unanswered, and responding to all of them in a nice and polite way.
• Legal Counsel David Miller cited Mr. Gallagher's readiness to help at any time on anything whether official or as a comrade, and his ability to turn challenging tasks into something fun.
• Legal Counsel Joan Cassman spoke about Mr. Gallagher's wonderful mind and dedication to duty. He is fun to work with, for which she expressed joy.
• Director Hill appreciated the gift that Mr. Gallagher had given to this community for many years, for his good heart, giving special attention to issues and looking at solutions that would benefit everyone, making them walk away smiling.
• Director Guingona said Mr. Gallagher could get things done miraculously, without letting anybody get disappointed. He thanked Mr. Gallagher for his work helping him and the Board members present themselves well in public.
• Martha Martinez, Manager, Executive Department and Governing Boards Support, wished that Mr. Gallagher could stay much longer. She said it would take a while for her to adjust to Mr. Gallagher's not being around. She would truly miss him.
• Director Harris personally thanked Mr. Gallagher for having put together her biodata, and an article for herself, a masterpiece that led to her winning a seat as APTA's Regional Representative for Region 6. She stated that Mr. Gallagher is a true transit professional and thanked him for being instrumental in bringing SamTrans to what it is now.
• Director Barbour recounted how Mr. Gallagher worked hard with him to bring bus service to the Coastside and thanked him on behalf of the Coastside patrons.
• Jennifer Hardie, Administrative/Board Secretary, spoke about how Mr. Gallagher could make somebody feel better about himself/herself. She felt honored for having worked with him more closely in the executive department.
• Director Hershman remarked that Mr. Gallagher made his transition easy as a member of this Board and since then, he has been a terrific support. However, he dates his relationship with Mr. Gallagher back to when SamTrans started providing transit service in San Mateo County. On behalf of the patrons of the system, he thanked Mr. Gallagher for helping improve their quality of life.
• Chuck Harvey, Chief Operating Officer, stated that one of the best things that happened to him was having Mr. Gallagher as a mentor, who taught him so much on a multitude of issues. He wished him all the best.
• Director Hartnett appreciated how well Mr. Gallagher had represented this organization and this county. He was so knowledgeable that it made things go smoothly. He felt fortunate that the agency and the Board had been graced with Mr. Gallagher's talent, skill, personal qualities and character which make him irreplaceable.
• Ed Proctor, President of the local Amalgamated Transit Union (ATU), was pleased to have sat with Mr. Gallagher and traded stories and thanked him for the opportunity.
• Mark Simon, Special Assistant to the CEO, stated that Mr. Gallagher paved the way for his getting into this organization. He said he will not replace Mr. Gallagher but felt privileged to follow in his footsteps.
• General Manager/CEO Scanlon spoke about how Mr. Gallagher is regarded by everyone with the highest esteem in this workplace. He said that in his first few years of being in this organization, he would have struggled without Mr. Gallagher by his side. He admired Mr. Gallagher's great sense of humor and will miss him the most.
• Director Nevin said Mr. Gallagher is distinguished for his loyalty, guidance, and friendship. He honored him for being one of the best as an Irish, his humor, and for being human. He thanked him for his service at SamTrans. He felt proud that Mr. Gallagher will work with him in his remaining months on the Board of Supervisors.

1. Bus Operator Majdi El-Khatib was presented the Twenty-Year of Safe Driving Award
2. Winners in the 2004 James V. Castagno Memorial Bus Roadeo competition held on August 1, 2004.
1. Operators:
• Edwin Freeman (First Place)
• Bernardo Hernandez (Second Place)
• Rodrigo Aguiluz (Third Place)
2. Maintenance:
• Gary Cox (First Place)
• Greg Reschke (Second Place)
• Ashok Singh - (Third Place)
3. Instructors:
• William Snell
• Ron Jordan
These winners will represent the District in the Northern California Regional Bus Roadeo and in the American Public Transportation Association Roadeo competitions to be held in Atlanta, Georgia.

Mr. Scanlon recognized Jeff Johnson, Manager of Operations Training, and Chester Patton, Director, Bus Transportation and the whole team for their hard work in putting together this competition.
3. Referring to a pamphlet entitled "Our Work Life," Mr. Scanlon acclaimed Oscar Melara, SamTrans bus operator, who, in collaboration with his wife Kathleen Connell, created murals that are being displayed inside five buses. The murals are high-caliber, artistic work that chronicle the importance of labor.
4. The REX, a new express service, rolled out. This service links East Palo Alto with the Millbrae Intermodal station and goes to Menlo Park, Redwood Shores and hotel row in Burlingame.
5. A mailer about the 15-minute service along El Camino Real was sent to residents.
6. Advised that the new Bayshore/Brisbane shuttle was launched. This is a novel program that includes demand/response service to the community of Geneva Avenue/Bayshore/Daly City areas.
7. All of the cities and the Board of Supervisors have approved Measure A. It is now on the ballot. Staff continues to educate the public. A separate group known as Citizens for Traffic Relief is raising private funds. He noted that, as reported by Director Hill, Mr. Dale Edwards will appear in a commercial that will call the public's attention to how critical continued investments in the San Mateo County infrastructure have been.
8. Staff has been working with Congressman Lantos on the Grand Boulevard initiative. A symposium will be held on October 21 to raise public awareness and build broader support.
9. On Caltrain: July, a summer month when ridership is typically lower, ridership went over the 30,000 mark to 30,300, a significant 14 percent increase. This was the first increase in nearly three years. Revenue was up to $1.9 million or six percent. On-time performance was at the 96 to 97 percent range. For fiscal year 2004, the average weekday ridership was 26,500.
10. The Joint Powers Board earned the Grand Award from the Metropolitan Transportation Commission for the Baby Bullet Project. The award will be presented on September 22 in Oakland. Senator Jackie Speier will be recognized as the "Legislator of the Year" for her help on the Baby Bullet. Jim Bigelow will also receive an award at that meeting.
11. There will be a threat and vulnerability assessment by Homeland Security, Office of Domestic Preparedness. Bill Pedrini, Chief of Protective Services, is coordinating this for the whole organization.
12. The BART schedule will change on September 13. Service will increase in frequency. This will translate into a savings of about $1 million. Ridership was up 13.1 percent for the month of July.
13. August 12 was "Bring Your Child to Work Day." The members of the ATU 1574 were able to get more involved.
14. September 9 is the Annual Heart Walk. He took pride in the jobs being done by employees to raise funds.

1. PCC, AL-Com and ATAC Reports
2. Citizens Advisory Committee Liaison Report
3. End of Fiscal Year Performance Report
4. Multimodal Ridership Report, June 2004
5. Multimodal Ridership Report, July 2004

1. Resolution No. 2004-34: Approval of an Increase of $54,074 to the FY 2005 SamTrans Operating Budget to Account for Metropolitan Transportation Commission Section 5303 Grant Funding
2. Resolution No. 2004-35: Approval of Award of Contract to National Transit Interiors, Inc. for Providing Bus and Automotive Upholstery Repair Services for a Total Estimated Cost of $490,536 for a Five-Year Term
3. Resolution No. 2004-36: Approval of Award of Contract to Best Roofing and Waterproofing, Inc. for Providing Safety Harness and Lifeline Systems for District Personnel at the South and North Base Maintenance and Operations Facilities for a Total Bid Price of $155,000

Adjourned: 4:05 p.m.