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SamTrans > General Information > Board of Directors and Citizens Advisory Committee Meetings > Board of Directors Meeting Minutes - October 20, 2004

Committees and Board of Directors Meeting Minutes - October 20, 2004

SAMTRANS ADMINISTRATIVE OFFICE
2nd FL. AUDITORIUM
1250 SAN CARLOS AVENUE, SAN CARLOS, CALIFORNIA

Board of Directors
Community Relations
Finance
Legislative

COMMUNITY RELATIONS COMMITTEE
COMMITTEE OF THE WHOLE
(Accessibility, Senior Services, and Community Issues)

Committee Members Present: Michael Guingona (Committee Chair), Shirley Harris, Al Teglia

Other Board Members Present, Constituting Committee of the Whole: Marc Hershman, Jerry Hill, Arthur Lloyd, Michael Nevin

Other Board Members Absent: John Barbour, Jim Hartnett

Staff Present: George Cameron, Joan Cassman, Tina Dubost, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Ian McAvoy, Michael Scanlon, David Miller, Mark Simon, Bill Welch

Pledge of Allegiance
Director Hill led the Pledge of Allegiance. Director Guingona called the meeting to order at 2:05 p.m.

Approval of Minutes of Community Relations Committee Meeting of September 8, 2004
The Committee (Lloyd/Teglia) unanimously approved the minutes as written.

Appointment of Citizens Advisory Committee (CAC) Members
Director Teglia reported on the selection process conducted on September 3, 2004 to fill vacancies on the CAC. The selection committee consisting of himself, board member Shirley Harris, and Chester Patton, Director of Bus Operations, interviewed seven applicants for three vacancies. He said some terrific candidates applied and after review and discussions, the committee agreed to recommend Martin Archuleta, Tom Collette, and Lori Lutzker, all representing Multimodal Riders. Director Harris agreed that they had some outstanding candidates. She believed the candidates for appointment will serve very well.

The Committee (Teglia/Harris) recommended Board approval of the appointments.

Citizens Advisory Committee Request to Change Majority/Quorum Requirement
Martha Martinez, Manager, Executive Department and Governing Boards Support, reported that the CAC is proposing that their majority and/or quorum be the majority of those members currently appointed, provided that the majority vote is not less than seven members. The current membership is 15. They meet once a month.

Director Harris said the CAC's concern is that often, vacancies on the committee preclude them from conducting business effectively because they lack enough members for a majority vote.

Director Harris said she feels comfortable granting this request because of the proviso that the majority vote will never be less than seven members. She invited other board members to express their thoughts.

Director Hill stated that if there are 15 members on the committee, a quorum will be eight. This request would allow them one less if necessary.

Chair Nevin said he will support the proposed action. However, he said it is very important that the committee gets a majority and if there is a problem in getting a majority, then the numbers of representation should be looked at. If majority is not realistic at every meeting, the size of the organization should be considered in the future.

Legal Counsel David Miller pointed out that the issue is not one of attendance. Over the years, in order to pass a motion, the CAC has been following the rule that applies to this Board, which requires the majority of the entire membership of the Board. The concerns that had been advanced refer to situations in which not all of the seats are filled.

Director Teglia expressed concern that playing with the number to constitute a quorum might end up having a quorum of three thereby defeating the purpose of having a majority vote. He stated that in order to make things go smoother at this point, the CRC supports dropping the quorum number from eight to seven members. However, in the future, if the CAC would ask to downgrade the number again, he will be very reluctant to go further than this. Director Harris concurred with Director Teglia.

Chair Nevin said he was shocked to know that the JPB-CAC, which should have at heart the best interests for transportation in the Peninsula, did not support Measure A.

The Committee (Teglia/Harris) recommended Board approval of the reduction of the CAC quorum.

PCC, AL-Com, and ATAC Reports
Bill Welch, Manager, Accessible Transit Services, referred to an error on page 5 of the Paratransit Coordinating Council (PCC) minutes of September 14, 2004. Item F indicates "…merging trips with RediCoast and Redi-Wheels to improve the efficiency of both…" He said that there is no intent to merge those operations. It should have said: "…to merge RediCoast and Coastside Opportunity Center (COC) trips that are made under the 5311 transportation program." This is the program that would relieve the COC of some demands if RediCoast could serve some of those people. So far, RediCoast has carried about 10 passengers at no extra cost for them. It has improved the productivity of RediCoast. The merger relieves one operation and increases the productivity of the other, a win/win situation.

Tina Dubost, Accessibility Coordinator, on behalf of PCC Chair Dale Edwards, who was unable to attend, read his written report that indicated the PCC's commitment to educate the community in support of Measure A. The PCC is aware of how transportation has improved and how paratransit services are enhanced through the use of Measure A. Mr. Edwards stated that at the quarterly meeting of the ADA Legislative Committee (AL-Com) Mark Simon, Special Assistant to the General Manager/CEO, helped the committee understand why it is appropriate to work on an individual basis rather than as a group in advocating to the public about the reauthorization of Measure A. As a result, the PCC members, as concerned individuals, will be distributing information about Measure A.

She further reported that the PCC issued its newsletter this week encouraging Redi-Wheels and RediCoast riders and several social service agencies throughout the county to vote on November 2. The newsletter also is available on the PCC website.

Citizens Advisory Committee (CAC) Liaison Report
Ken Feldstein, Chair of the SamTrans CAC, reported that the CAC went on a tour of South Base Facility. They were pleased with the cleanliness of the facility and the buses and were very impressed with the fine features of the low-floor and the REX buses. The committee proceeded to the Customer Service Center. He said that the customer service representatives should be admired because they know everything about the system.

He also reported that a nominating committee, consisting of Mary Lou Ciranni, Maureen Hall, Dick Poe and Kim Nobles, was created relative to the election of CAC officers for next year.

He thanked the Board for approving the CAC's request for quorum/majority vote requirement.

Director Hill asked what the CAC did with regards to Measure A. Mr. Feldstein answered they did not do anything because there might have been some oppositions on the committee. There had been a brief presentation from staff and he decided not to do anything about it. He further explained that Larry Shaine, chair for the Transportation Authority CAC (TA-CAC) and Bruce Balshone, chair for the Caltrain CAC (JPB-CAC) meet once every three months.

Chair Nevin and Director Hill instructed the CAC members to vote to determine their position on Measure A. Chair Nevin stated that transportation is in deep trouble in this county if Measure A does not pass. The SamTrans Board of Directors looks to the CAC for guidance when it comes to being the public voice on transportation and to come and inform the board members what people really think about what the Board should be doing. The board is taking its business seriously and tries to accommodate the public. For the CAC not to act on this matter is a disgrace. He said, although he was aware that Mr. Feldstein would be on vacation, that the CAC calls an emergency meeting and get on record the position of the CAC on Measure A.

Director Hill said that the SamTrans Board of Directors takes actions on issues all the time and they hold themselves accountable and responsible for what they do. The CAC members must do the same thing, especially on something as important as Measure A for this county and for transportation in this county for the next 25 years.

Mr. Feldstein promised to ask the CAC vice chair to hold a meeting before the November 2 election day. He hoped to get the support of all the CAC members. He made known his support for the Measure A reauthorization.

ADA Paratransit Performance Report
Chuck Harvey, Chief Operating Officer, said he will conduct his semi-annual inspection next week of SamTrans North and South Base facilities, the central building, equipment, shops, as well as records, including employee health and safety programs. He invited the board members to join the inspection if they wish.

Mr. Harvey reported that:
Redi-Wheels:
  1. Average weekday ridership continues to be steady, between 950 and 1,000 rides per day.
  2. Since November 2000, when MV Transportation (MV) took over the service from Laidlaw, zero denial of trip requests has been maintained through last month. There were, however, four denials last month out of 29,612 requests. A reservationist adjusted a ride request within one hour and then in the morning, the dispatcher adjusted the ride one more time so that it fell outside the hour. Technically, that was considered a denial, even though the individual received the service. A retraining is now going on in order to avoid a recurrence of this situation.
  3. Complaints per thousand rides are tracking steady under two.
  4. On-time performance is up as a result of flat demand. SamTrans is able to concentrate on service quality.
  5. Telephone hold time has been reduced to around the one-minute mark.
Redi-Coast:
  1. On-Time Performance has been excellent, between 99 and 100 percent everyday. Because Redi-Coast service is very sensitive, a report is provided by MV every Monday indicating every late trip or on-time.
  2. Productivity remains a focus. The District is partnering with the Coastside Opportunity Center to share rides and costs. There is high customer satisfaction on this.
  3. Ridership is hovering between 80 and 100 people per average weekday.
  4. A number of goals have been set to improve the eligibility process:
    1. To be customer friendly.
    2. Make sure that applicants are correctly being certified for Redi-Wheels service.
    3. Reduce demand and capacity if possible.
    4. Make the eligibility and appeals process friendly.
    5. Reduce paper work and processing time.
The recertification process is being viewed as an opportunity for improvements. Mail-in recertification is being developed for persons whose physical conditions prevent them from coming in person for recertification. A survey will be conducted to find out from customers how they go about getting certified and how the process could be improved. In-person certification will be put in place for the Redi-Coast. Fairness and objectivity in the screening and appeals processes will be refined.

Mr. Harvey said that 14 new minivans just arrived. They are low-floor vehicles with easy entry ramps. These will be put in service in November. Before the Board today is the purchase of 10 cutaway vehicles, which are larger. After the purchase, they will be built towards the end of the year and put into service during the first quarter of calendar year 2005. The design of these vehicles is customized after discussions with the PCC vehicle subcommittee.

Director Hill asked about the drop in ridership based on recertifications. Mr. Harvey said this does not mean the District is not certifying applicants. The number of new people applying is down. Also, people are falling out of the system because they have moved out of the area, or passed away, or moved into residential care homes.

General Manager/CEO Michael Scanlon added that having a third party certify discourages people from coming back to get recertified. If they know that they are certified and they should not have been, they will not come and go through the process. The District has been unduly liberal over the years in providing this service.

Multimodal Ridership Report for August 2004
Mr. Harvey reported that:
  1. Average weekday ridership is still over 100,000 for August, a month where all students were not yet all back to school.
  2. There are some robust ridership increases on Caltrain, Caltrain shuttles and BART.
  3. Year-to-date (YTD) 2005 indicates 100,519 average weekday ridership. This is tracking above YTD 2004.
BART:
Mr. Harvey pointed to a typo under the column "Change" of Table B. The figure 2,955 should be 1,955.

He reported that the ridership increase continues to be from 10 to 11 percent on the system. Weekdays and weekend total ridership is up over 250,000 from last year's first quarter from 1.95 million to 2.2 million riders. BART, on the extension side of the system is getting close to 30,000 riders per day. Mr. Harvey noted that in September, the top three highest ridership days were on September 3, September 23, and September 24, where they were all at 30,000 average weekday riders or above. Since the service in Millbrae was doubled by running everything through the airport, Millbrae ridership is actually up.

Chair Nevin said that the South San Francisco numbers look so good because they are picking up some of the Colma riders. Mr. Harvey agreed. The Millbrae line on high ridership days now is exceeding Colma, which indicates that the end of the line station is the collector station.

Director Teglia inquired what the reason is for the improvement. Mr. Harvey responded it is too early to say but he attributed it to traffic congestion and job growth in the Bay Area. He also believed that rail service is popular and when speed and frequency were increased, people flocked to the service.

Director Teglia was pleased to hear that ridership in Millbrae, which is a hub for Caltrain, is increasing. Mr. Harvey stated that Millbrae is a cross-path for transfers for Caltrain. It is also a major hub for the bus system. These are some of the reasons why the District is investing money there. There will also be shuttle connections. Staff will be looking for business partners to have people ride either mode and connect to a shuttle.

Adjourned: 2:40 p.m.


FINANCE COMMITTEE
COMMITTEE OF THE WHOLE

Committee Member Present: Shirley Harris (Committee Chair)

Committee Members Absent: John Barbour, Jim Hartnett

Other Board Members Present, Constituting Committee of the Whole: Michael Guingona, Marc Hershman, Jerry Hill, Arthur Lloyd, Michael Nevin, Al Teglia

Staff Present: George Cameron, Joan Cassman, Tina Dubost, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Ian McAvoy, Michael Scanlon, David Miller, Mark Simon, Bill Welch

Director Harris called the meeting to order at 2:40 p.m. She noted that Director John Barbour was absent.

General Manager/CEO Michael J. Scanlon informed that Director Hartnett called just before the meeting and expressed his regret at being unable to attend the meeting. The wife of his friend was a victim of a fatal car accident in Redwood City this morning.

Approval of Finance Committee Minutes of September 8, 2004
The Committee (Guingona/Hill) unanimously approved the minutes as written.

Acceptance of Statement of Revenues & Expenses for June 2004 and Supplemental Information - Unaudited
George Cameron, Acting Chief Financial Officer, reported that the June year-end unaudited financial statement shows total revenue slightly over the revised budget primarily due to higher fare revenues and higher shuttle income. Total expenses ended at 2.4 percent lower than the revised budget primarily due to lower-than-expected wage expense and insurance claim costs.

The Committee (Hill/Teglia) recommended Board acceptance of the report.

Acceptance of Statement and Revenues & Expenses for August 2004 and Supplemental Information
Mr. Cameron reported that total the statement shows a total revenue of 2.4 percent under budget primarily due to lower ridership and fare revenue and lower rental expense. However, expenses are 6.5 percent lower than the revised budget primarily due to slightly lower-than-expected wage expense and insurance and service costs. Some of these potential savings are associated with expenditure timing issues and may be temporary in nature.

The Committee (Teglia/Hill) recommended Board acceptance of the report.

Adoption of Amended Conflict of Interest Code
The Committee (Hill/Lloyd) recommended Board adoption of the code.

Authorize Execution of Standard Agreements with Caltrans Pertaining to FTA Section 5311 Funds on Behalf of Coastside Opportunity Center (COC) in the Amount of $122,284
Ian McAvoy, Chief Development Officer, reported that this is a grant application that staff does annually through Caltrans on behalf of the COC for operating subsidy towards service on the Coast. The request is to allow staff to file the application and authorize the General Manager/CEO to file certifications on on-going standard agreements.

The Committee (Guingona/Lloyd) recommended Board approval of the proposed actions.

Mr. Cameron presented the following six contract items on behalf of Cheryl Cavitt, Director of Contracts and Procurement, who was on jury duty:

  1. Authorize Award of contract to Principal Life insurance company for the Provision of Long-Term Disability (LTD) Insurance for a Three-Year Period at an Estimated Annual Cost of $55,000
  2. Authorize Award of Contract to ANA Laboratories, Inc. for Providing a Lubricating Oil and Diesel Fuel Analysis Program for a Total Estimated Cost of $77,679 for a Five-Year Term
  3. Authorize Award of Construction Contract to Environmental Systems, Inc. for Installation of New Heating, Ventilating, and Air Conditioning (HVAC) Chiller at the District Administration Building for a Total Bid Price of $419,089
  4. Authorize Award of Contracts for Providing On-Call Engineering and Construction Management Services for a Two-Year Base period at an Estimated Total Cost of $10 Million with Three One-Year Options at a Total Cost of $15 Million or an Aggregate Five-Year Total Cost of $25 Million
  5. Authorize Purchase of 10 Replacement Paratransit Buses for ADA Paratransit Service from Creative Bus Sales, Inc. (d.b.a. ElDorado Bus Sales) Through State of California Competitively Bid Contract for a Total Estimated Cost of $856,479
  6. Rejection of Bids for Heavy-Duty Vehicle Towing Services of J&M Towing-Peninsula Auto RV Truck Service and P&S Towing and Recovery, and Authorization to Research Marketplace for the Purpose of Negotiating an Acceptable Contract
There being no questions, the Committee (Hill/Teglia) recommended Board approval of the proposed actions pertaining to all of the above items.

Adjourned: 2:47 p.m.


LEGISLATIVE COMMITTEE
COMMITTEE OF THE WHOLE

Committee Member Present: Marc Hershman

Committee Members Absent: John Barbour, Jim Hartnett (Committee Chair)

Other Board Members Present, Constituting Committee of the Whole: Michael Guingona, Shirley Harris, Jerry Hill, Arthur Lloyd, Michael Nevin, Al Teglia

Staff Present: George Cameron, Joan Cassman, Tina Dubost, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Ian McAvoy, Michael Scanlon, David Miller, Mark Simon, Bill Welch

Before the start of the meeting, Chair Nevin clarified that the PCC is doing what they can within the law to help in the reauthorization of Measure A. He expressed satisfaction with what the PCC has done.

In response to a question from Director Teglia, Director Nevin responded that the San Francisco segment of the JPB-CAC is against Measure A.

General Manager/CEO Michael J. Scanlon said the PCC and the TA-CAC have endorsed Measure A. In his view, the current chair of the JPB-CAC has not been honest and has misrepresented the Committee's position at the last meeting of the JPB by saying that there was little support for Measure A at the JPB-CAC. The fact of the matter is that he was blocking it. Mr. Scanlon said this person is personally campaigning against Measure A. He has misrepresented himself before the board. He is trying to work through the SamTrans CAC to try to stop people from making these endorsements. Staff had to stay within arms-length in all of these things because the District is not allowed to advocate and has been very careful to make sure that staff only educates. The CACs themselves can only take a position and cannot advocate as a group. They are allowed to advocate only as individuals.

Mr. Scanlon stated that the chair of the JPB-CAC has done a great disservice to this county and to this community and he has been less than forthright with the Joint Powers Board.

Director Hershman called the meeting to order at 2:49 p.m.

Approval of Legislative Committee Meeting of September 8, 2004
The Committee (Hill/Hershman) unanimously approved the minutes as written.

Verbal Update on State Legislative Program
Ian McAvoy, Chief Development Officer, reported that the governor signed AB 269 (Mullin), allowing the redevelopment fund pooling in San Mateo County, and AB 1546 (Simitian), which grants $4 vehicle fees for congestion management activities.

The governor is considering certain initiatives in the California Performance Review but he is unlikely going to make any recommendations between now and the next SamTrans meeting. The abolition of the California Transportation Commission and the redirection of activities of the California Public Utilities Corporation (CPUC) are being looked at.

The Legislature is in adjournment and will return in December. In the meantime, staff is working on the 2005 Legislative Program.

Verbal Update on Federal Legislative Program
The extension of the Transportation Efficiency Act of the 21st Century (TEA 21) was enacted for the sixth time, extending the program through May 31 of 2005 with eight months guaranteed level of funding. This slightly impacts the District's grant program because not all the fiscal year's funding will be immediately available.

On the appropriations side, the House and the Senate have approved continuing resolutions until November 20 after the November 2 election. Staff will be following up on earmark requests between now and the end of the calendar year.

Adjourned: 2:52 p.m.


SAN MATEO COUNTY TRANSIT DISTRICT
BOARD OF DIRECTORS

Board Members Present: Michael Nevin (Chair), Michael Guingona, Shirley Harris, Marc Hershman, Jerry Hill, Arthur Lloyd, Al Teglia

Board Members Absent: John Barbour, Jim Hartnett

Staff Present: George Cameron, Joan Cassman, Tina Dubost, Chuck Harvey, Rita Haskin, Aurora Jose, Martha Martinez, Ian McAvoy, Michael Scanlon, David Miller, Mark Simon, Bill Welch

Chair Nevin called the meeting to order at 2:52 p m.

CONSENT CALENDAR
The Board (Guingona/Harris) unanimously approved the following:
  1. Minutes of Board of Directors meeting of September 8, 2004
  2. Acceptance of Statement of Revenues & Expenses, June 2004 and Supplemental Information - Unaudited
  3. Acceptance of Statement of Revenues & Expenses, August 2004 and Supplemental Information
PUBLIC COMMENT: None.

REPORT OF THE CHAIR
Proclamation of October 2004 as Disabilities Awareness Month
Chair Nevin expressed pride at what SamTrans and the county have done and have been doing to make the lives of the people with disabilities easier in every possible way.

Jim Engvall, who was supposed to receive the award on behalf of the persons with disabilities, was not yet in attendance. Chair Nevin stated that the award will be presented to Mr. Engvall when he arrives.

The Board (Hill/Teglia), by motion, unanimously approved the proclamation.

REPORT OF THE GENERAL MANAGER/CEO
Mr. Michael J. Scanlon recognized the following for their achievements:
  1. Kitty Mae Mansfield: Twenty-Year Safe Driver Award
  2. Vincent J. Gavin: Twenty-Five-Year Safe Driver Award
Regional Roadeo Competition. Results from the event:
  1. Individual Competition:
    1. Bernardo Hernandez - 2nd Place
    2. Edwin Freeman - 3rd Place
    3. Rodrigo Aguilus - 6th Place
  2. Team Competition: Combined scores of Hernandez, Freeman, Aguilus - 1st Place
  3. Mechanics Team: Gary Cox, Greg Reschke, Ashok Singh - 1st Place
  4. Instructors Competition: William Snell - 1st Place and Ron Jordan - 2nd Place
  5. Instructors Team: William Snell and Ron Jordan - 1st Place
  6. Combined scores of Driver and Maintenance Teams: Grand Champion Award
American Public Transportation Association (APTA) International Roadeo Competition in Atlanta. Results from the event:
  1. Individual Competition: Edwin Freeman - 4th place
  2. Maintenance Team: Gary Cox, Greg Reschke, Ashok Singh - 12th place
  3. Combined team of Operator and Maintenance: 4th place
Proclamation of October 2004 as Disabilities Awareness Month (Continued)
At this time. 3:14 p.m., Jim Engvall, member of the San Mateo County Commission on Disabilities, arrived. The proclamation as presented to Mr. Engvall. Chair Nevin thanked him for all that he has done, for his courage, and for what he means for the community.

Mr. Engvall, on behalf of the commission, thanked SamTrans for the recognition and for all SamTrans has done for the people with disabilities.

REPORT OF THE GENERAL MANAGER/CEO (Continued)
Mr. Scanlon further reported:
  1. Ridership for the 49ers game was off substantially. There have been a lot of no-shows from fans. The good news is that the number of buses and operators is tailored, so the cost is also down.
  2. Flyers on the experimental Brisbane/Bayshore shuttle were handed out. For the weekend of September 17, there were only 32 riders. On the second week, ridership jumped to 81 and the week of October, it went up to 95. There has been great support from the Daly City and Brisbane communities and from the Alliance.
  3. The Bay Area Air Quality Management District (BAAQMD) established new requirements this year for the shuttle buses. The District is in the process of installing particulate matter, catalysts with a particulate matter trap on the buses.
  4. In October, in conjunction with the APTA program known as "Communities in Motion," the District will showcase the benefits of public transportation, the critical role that public transportation plays in giving all citizens access to the things that they need to accomplish and the ways it works to make the community stronger and more vibrant.
    • On October 7, staff was at IKEA in East Palo Alto to promote the new REX Service. A partnership was created with IKEA to promote the REX Service.

      Last Thursday, staff was at the El Camino Senior Center in South San Francisco. Some buses were there and seniors were taken on a trip over the route.
    • Tomorrow, staff will be at Hillsdale Shopping Center from 10 a.m. until noon to distribute some promotional items and thank riders for their support.
    • On October 28, staff will be at Bell Haven Library in Menlo Park from 3 to 4:30 p.m. He thanked Ms. Rita Haskin, Chief Communications Officer, and her team, as well as staff of other divisions for helping to meet customers.
  5. Congratulated the marketing team for winning a first place Ad Wheel award, a promotion of SamTrans on tokens.
  6. Cited Chair Nevin, Director Hill, Onnolee Trapp from the League of Women Voters, and the Citizens for Traffic Relief, for their support of Measure A. Chair Nevin asked for a standing ovation for Ms. Trapp. She urged passage of Measure A.
  7. The Grand Boulevard Symposium will be held tomorrow at the Villa Hotel. The objective is to call the attention of the community on the great opportunity of transforming the El Camino Real into one of the world's grand boulevards.
COMMUNITY RELATIONS COMMITTEE
Motions
 The Board (Guingona/Teglia) unanimously approved the following:
  1. Appointment of Citizens Advisory Committee Members, representing Multimodal Riders:
    1. Martin Archuleta
    2. Tom Collette
    3. Lori Lutzker
  2. Citizens Advisory Committee (CAC ) Request to Change Quorum Requirement
Director Guingona reported that the Committee discussed the following items:
  1. PCC, AL-Com and ATAC Reports
  2. Citizens Advisory Committee Liaison Report
  3. ADA Paratransit Performance Report
  4. Multimodal Ridership Report, August 2004
FINANCE COMMITTEE
Resolutions
 The Board (Harris/Hershman) unanimously approved the following:
  1. Resolution No. 2004-38: Adoption of Amended Conflict of Interest Code
  2. Resolution No. 2004-39: Authorize Execution of Standard Agreements with Caltrans Pertaining to FTA Section 5311 Funds on Behalf of Coastside Opportunity Center in the Amount of $122,284
  3. Resolution No. 2004-40: Authorize Award of Contract to Principal Life Insurance Company for the Provision of Long-Term disability (LTD) Insurance for a Three-Year Period at an Estimated Annual Cost of $55,000
  4. Resolution No. 2004-41: Authorize Award of contract to ANA Laboratories, Inc. for Providing Lubricating Oil and Diesel Fuel Analysis Program for a Total Estimated Cost of $77,679 for a Five-Year Term
  5. Resolution No. 2004-42: Authorize Award of Construction Contract to Environmental Systems, Inc. for Installation of new Heating, Ventilating and Air Conditioning (HVAC) Chiller at the District Administration Building for a Total Bid Price of $419,089
  6. Resolution No. 2004-43: Authorize Award of Contracts for Providing On-Call Engineering and Construction Management Services for a Two-Year Base Period at an Estimated Total Cost of $10 Million with Three One-Year Options t a Total Cost of $15 Million or an Aggregate Five-Year Total Cost of $15 Million to:
    1. HNTB Corporation
    2. Parsons Brinckerhoff Quade & Douglas, Inc.
    3. Parsons Transportation Group, Inc.
  7. Resolution No. 2004-44: Authorize Purchase of 10 Replacement Paratransit Buses for ADA Paratransit Service from Creative Bus Sales, Inc. (d.b.a. ElDorado Bus Sales) Through State of California Competitively Bid Contract for a Total Estimated Cost of $856,479
Motion
 The Board (Harris/Guingona) unanimously approved the:
Rejection of Bids for Heavy-Duty Towing Services of J&M Towing-Peninsula Auto RV Truck Service and P&S Towing and Recovery, and Authorization to Research Marketplace for the Purpose of Negotiating an Acceptable Contract

LEGISLATIVE COMMITTEE
Director Hershman reported that the Committee discussed the State and Federal Legislative Programs.

PLANNING AND DEVELOPMENT COMMITTEE: No meeting.

WRITTEN COMMUNICATIONS TO THE BOARD: Previously distributed.

BOARD MEMBER COMMENTS: None

GENERAL COUNSEL PROPOSAL: None

DATE AND TIME OF NEXT MEETING: Wednesday, November 10, 2004 at 2 p.m., SamTrans Administrative Office, 1250 San Carlos Avenue, San Carlos, California.

Adjourned: 3:24 p.m.



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