Board of Directors
Community Relations
Finance
Legislative

Committee Members Present: Adrienne Tissier (Committee Chair), John Barbour, Art Lloyd

Other Board Members Present, Constituting Committee of the Whole: Michael Guingona, Shirley Harris, Jim Hartnett, Marc Hershman, Jerry Hill, Michael Nevin

Staff Present: George Cameron, Joan Cassman, Cheryl Cavitt, Robert Doty, Fabian Favila, Brian Fitzpatrick, Gigi Harrington, Chuck Harvey, Rita Haskin, Aurora Jose, Ian McAvoy, Michael J. Scanlon, Mark Simon, Ed Stewart, Bill Welch

1. There were about 900 daily riders.
2. Trip denials were at zero for an average of 29,200 trips per month.
3. Service complaints were about two per thousand riders.
4. On-time performance met its goal of 90 percent.
5. Average telephone-hold-time was under one minute.
6. The number of certifications has been declining.

1. On-time performance was outstanding.
2. Customer satisfaction was very good.
3. Average weekday ridership was around 80 to 90.
4. On-time performance was between 99 and 100 percent per day.
5. Productivity rate went up. Staff is working to make sure that the cost per rider is within the budget.
6. The Coastside in-person certifications started on February 7.

Adjourned: 2:34 p.m.

Committee Members Present: Marc Hershman (Committee Chair), John Barbour, Michael Guingona

Other Board Members Present, Constituting Committee of the Whole: Shirley Harris, Jim Hartnett, Jerry Hill, Arthur Lloyd, Michael Nevin, Adrienne Tissier

Staff Present: George Cameron, Joan Cassman, Cheryl Cavitt, Robert Doty, Fabian Favila, Brian Fitzpatrick, Gigi Harrington, Chuck Harvey, Rita Haskin, Aurora Jose, Ian McAvoy, Michael J. Scanlon, Mark Simon, Ed Stewart, Bill Welch

Director Hershman called the meeting to order at 2:34 p.m.

Approval of Finance Committee Minutes of January 12, 2005
The committee (Lloyd/Guingona) unanimously approved the minutes.

Acceptance of Statement of Revenues and Expenses for December 2004 and Supplemental Information
Gigi Harrington, Chief Financial Officer, said that last month the board approved an adjusted budget reflecting a reduction in fare revenues. Shuttle revenue is now over budget. This increase is offset by increased expenditures for the shuttles. Since last month, fuel prices have increased again.

The committee (Lloyd/Harris) unanimously recommended board acceptance of the report.

Acceptance of Quarterly Investment Report and Fixed Income Market Review and Outlook
Bill Osher of Harris, Bretall, Sullivan and Smith, reported on the trends in the bond market and the increase in long and short-term interest rates during the fourth quarter of 2004. He said the District's portfolio continued to increase in value and performed satisfactorily. Some of the investments that have matured have been reinvested into those yielding higher interest rates.

The committee (Tissier/Harris) unanimously recommended board acceptance of the report.

Contracts

1. Authorizing Award of Contract to Kimball Midwest for Furnishing and Servicing Bolts, Nuts, Fasteners and Related Items for a Total Estimated Cost of $146,751 for a Five-Year Term
2. Authorizing Award of Contract to Liberty Electric of San Mateo for Providing On-Call, As-Needed Miscellaneous Electrical Maintenance Services for a Total Estimated Cost of $588,440 for a Base Three-Year Term with Up to Two One-Year Option Terms
3. Authorizing Award of Contract to Camacho Communications for Providing On-Call, As-Needed Services for the Installation and Removal of Bus Stop Signs and Poles at a Total Cost of $66,537 for a Three-Year Term with Up to Two One-Year Options

Adjourned: 2:36 p.m.

Committee Members Present: Art Lloyd (Committee Chair), Jim Hartnett, Michael Nevin

Other Board Members Present, Constituting Committee of the Whole: John Barbour, Michael Guingona, Shirley Harris, Marc Hershman, Jerry Hill, Adrienne Tissier

Staff Present: George Cameron, Joan Cassman, Cheryl Cavitt, Robert Doty, Fabian Favila, Brian Fitzpatrick, Gigi Harrington, Chuck Harvey, Rita Haskin, Aurora Jose, Ian McAvoy, Michael J. Scanlon, Mark Simon, Ed Stewart, Bill Welch

Director Lloyd called the meeting to order at 2:36 p.m.

Approval of Legislative Committee Meeting of January 12, 2005
The committee (Hershman/Tissier) unanimously approved the minutes.

Support of ACA 4 (Plescia): Preventing Future Suspension of Proposition 42
Ed Stewart, Legislative Analyst, said ACA 4 would prohibit the suspension of Proposition 42. This proposition would provide over a billion dollars for various state transportation programs.

The committee (Nevin/Harris) unanimously recommended board support of ACA 4.

Responding to a question from Director Lloyd, Mr. Stewart said there are discussions in the Legislature about support for long-term transportation funding and opposition to the suspension of Proposition 42 by the governor in his proposed budget.

Verbal Update on State Legislative Program
Mr. Stewart said that the Senate Transportation Committee recently conducted hearings on the Bay Bridge Seismic Project. The focus was on the governor's proposed Skyway Project versus the statutorily designated Suspension Span Project.

Verbal Update on Federal Legislative Program
The President released his proposed budget for fiscal year 2006. He openly supports the $284 billion six-year reauthorization proposal, bringing the White House up to the same level as the House of Representatives on the reauthorization of TEA 21. The House Transportation Committee will introduce its new reauthorization bill for $284 billion. For fiscal year 2006, the President is expected to propose a new infrastructure security program for which transit facilities are eligible. The President's budget eliminates funding for Amtrak in the coming year and calls for the shutting down of long-distance passenger rail service. The budget however, provides money for Amtrak to continue its day-to-day operations for contracted services such as Caltrain. Some inter-city railroads in California could be affected by this proposal. Mr. Stewart said the Amtrak cuts are only a proposal, and strong opposition is expected from some members of Congress.

Jerry Grace, Oakland, inquired if SamTrans implemented a fare increase in January or if there will be a fare increase in the immediate future. Directors Lloyd and Nevin responded that there was no fare increase in January this year.

Adjourned: 2:40 p.m.

Board Members Present: Jerry Hill (Chair), John Barbour, Michael Guingona (departed 3 p.m), Shirley Harris, Jim Hartnett, Marc Hershman, Arthur Lloyd, Michael Nevin (departed 3:15 p.m.), Adrienne Tissier

Staff Present: George Cameron, Joan Cassman, Cheryl Cavitt, Robert Doty, Fabian Favila, Brian Fitzpatrick, Gigi Harrington, Chuck Harvey, Rita Haskin, Aurora Jose, Ian McAvoy, Michael J. Scanlon, Mark Simon, Ed Stewart, Bill Welch

Chair Jerry Hill called the meeting to order at 2:40 p.m.

1. Adoption of Minutes of Board of Directors Meeting of January 12, 2005
2. Acceptance of Statement of Revenues and Expenses for December 2004 and Supplemental Information
3. Acceptance of Quarterly Investment Report and Fixed Income Review and Outlook

1. Presentation of Plaque to Director Michael Nevin - Chair Hill presented the plaque and thanked Director Nevin for his leadership as chair of this board in 2004.
2. Proposed Resolution to Adopt Policy to Promote Diversity in the Appointment of Public Members to the SamTrans Board of Directors, Including Location of Residency, Ethnicity, and Gender - Chair Hill said this policy will insure that the principle of diversity is met in the appointment of members of this board. He read the policy into the record. The essential elements are that the appointment of the three public members on the board must be in a manner that ensures diversity, which encompasses location of residency, ethnicity and gender. The policy states public members cannot reside in the same geographic portion of the county and describes the process by which public members will be selected. It also regulates the appointment of former officials to the public member positions.


Joan Cassman, Legal Counsel, said the policy calls for the City Selection Committee to choose representatives from the North, Central and South judicial districts. These geographic distinctions were eliminated by the Legislature when the courts were reorganized to combine the municipal and the superior courts, but the judicial district boundaries still provide sound guidelines for geographic diversity.

Director Tissier suggested the following modifications to the proposed policy prepared by Chair Hill:
1. Term limits for the public seats (three, 4-year terms).
2. An effective date for the new appointment procedures (Jan. 1, 2006).
3. A selection process of no less than 60 days (30 days of publicity, 30 days of interviews).
4. Announcement of vacancies placed in two local newspapers as well as the SamTrans website.
5. Requiring applicants to be out of elected office for a minimum of two years.
6. Members of the nominating committee to be from the county's three geographic areas of North, Central and South.

Director Hartnett said that in promoting the issue of diversity, the board is addressing the issue of perception, that this body had not acted inappropriately or enacted policies with geographic partiality. Director Hartnett spoke about how Measure A passed with the 75 percent approval of the public through the team efforts and dedicated service of the SamTrans, JPB and TA boards and their staffs to meet the transportation needs of all the citizens of San Mateo County.

Chair Hill defended the board's decision to appoint Director Nevin to a public seat. He reviewed the adverse impacts should Director Nevin leave the SamTrans board, including that Director Nevin must leave the Joint Powers Board and its chairmanship, and that he would have to give up his chairmanship of the Transbay Joint Powers Authority working to build the transit hub in San Francisco. Chair Hill said this project is very important for the future of Caltrain as well as SamTrans' San Francisco service and the Peninsula BART service. Director Nevin also is on the Metropolitan Transportation Commission (MTC) board and SamTrans relies heavily on the MTC for funding support. The district is facing a budget crisis and Chair Nevin can help resolve it and ensure the future stability and growth of the transit system.
Director Nevin thanked the board members for their confidence and support. He said his intention is to serve only through this year because of the financial situation the district is facing. He said that as chair of the Bay Area Toll Authority, he defended the region against the State of California's attempt to place on the Bay Area the burden of identifying the funding sources in retrofitting the Bay Bridge. He reported that the federal government just approved the transportation hub project in San Francisco. This project will accommodate the High-Speed Rail. He said that he will continue to do his best to protect the interests of the whole community.

1. Steve Schmidt, Menlo Park, expressed support for a term limit and the gap of one year between the holding of an elected position and the applicant's appointment to the public seat on the SamTrans board. He acknowledged Director Nevin's significant contributions to transit and to San Mateo County and his qualifications for the SamTrans board. However, he said that having been appointed to the public seat in violation of SamTrans policy, Director Nevin must relinquish his position so the board can start its new and open selection policy.
2. Jack Hickey, Emerald Hills, suggested that Director Nevin be appointed as the Transit Expert instead of a public member. He further suggested the board adopt the policy as a bylaw with a two-year moratorium for someone who was an elected member.
3. Bruce Balshone, Burlingame, said he favors incorporating Director Tissier's suggestions into the policy. He recommended that in the city selection process, there also be diversity in the City Selection Committee. Having two board members from one jurisdiction may help create geographic diversity. Mr. Balshone said SamTrans should operate under bylaws as required by state law and not merely under rules of procedures.
4. Jerry Grace, Oakland, said he was pleased to hear about the developments on the transit hub project in San Francisco. He further said that Director Nevin is a very good chair not only for SamTrans but for other agencies.

1. That the effective date for the new appointment procedure will be at the next vacancy.
2. That the selection process will be no less than 60 days (30 days of publicity/30 days of interviews).
3. The announcement of vacancies will be placed in two newspapers locally distributed as well as in the SamTrans website.
4. The applicants be out of elected office for a minimum of one year.
5. The members of the nominating committee be from the county's three geographic areas of North, Central and South.

1. Thanked Director Nevin for his service last year as chair.
2. Commended Directors Adrienne Tissier and Marc Hershman for their initial and excellent performance as new committee chairs.
3. Recognized John Roberts, Maintenance Instructor, for creating the SamTrans Dinex I/O electrical board, a training module that replicates the electrical system on a 2003 Gillig Low Floor Bus, and Jeff Johnson, Manager of Operations Training for supporting John Roberts in this project.
4. The inspection of the bases by the California Highway Patrol has been done. No defects were found. He credited Chuck Harvey, Chief Operating Officer; Dave Olmeda, Bus Maintenance Manager; and the whole team for the good work.
5. The District and Caltrain are facing an extremely challenging year. Despite significant increase in ridership and revenue, the agencies have not yet recovered from the financial reverses of the previous years.
6. Staff is working with BART to come up with an operating plan for fiscal year 2006. While the BART Extension ridership is up, it is below the projections.
7. This is the 20th year that Caltrain launched the Freedom Train. Almost 2,000 people rode the train on Martin Luther King Day, an all-time high.
8. The Año Nuevo SamTrans service runs through February 27.
9. A new member, Rosanne Foust, was appointed to the Transportation Authority Board.

1. PCC, AL-Com and ATAC Reports
2. Citizens Advisory Committee Liaison Report
3. ADA Paratransit Performance Report
4. Multimodal Ridership Report, December 2004

1. Resolution No. 2005-6: Authorizing Award of Contract to Kimball Midwest for Furnishing and Servicing Bolts, Nuts, Fasteners and Related Items for a Total Estimated Cost of $146,751 for a Five-Year Term
2. Resolution No. 2005-7: Authorizing Award of Contract to Liberty Electric of San Mateo for Providing On-Call As-Needed Miscellaneous Electrical Maintenance Services for a Total Estimated Cost of $588,440 for a Base Three-Year Term with Up to Two One-Year Option Terms
3. Resolution No. 2005-8: Authorizing Award of Contract to Camacho Communications for Providing On-Call, As-Needed Services for the Installation and Removal of Bus Stop Signs and Poles at a Total Cost of $66,537 for a Three-Year Term with Up to Two One-Year Options

ADJOURNMENT: 3:50 p.m.