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SamTrans Board Meeting
Date: February 5, 2020
Time: 2:00 PM
Location: San Mateo County Transit District Headquarters Map it
1250 San Carlos Ave.
San Carlos, CA

 

A G E N D A

 BOARD OF DIRECTORS MEETING

 

San Mateo County Transit District Administrative Building

Bacciocco Auditorium – 2ndFloor

1250 San Carlos Avenue,San Carlos, CA

 

WEDNESDAY, FEBRUARY 5, 2020 − 2:00 pm

  1. CALL TO ORDER/ PLEDGE OF ALLEGIANCE
  2. ROLL CALL
  3. consent calendar

MOtion

a.     Approval of Minutes of the Board of Directors Meeting of January 8, 2020

b.     Acceptance of Statement of Revenues and Expenses for December 2019

  1. public comment FOR ITEMS NOT ON THE AGENDA

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply.

  1. REPORT OF THE CHAIR

a.     Resolution of Appreciation for former Chair Carole Groom

 

6.    REPORT OF THE GENERAL MANAGER/CEO

a.    Report on Did Not Operate (“DNO”) and the Bus Operator Shortages

b.    Senate Bill (SB) 797 oral update

 

  1. BOARD MEMBER REQUESTS/COMMENTS

a.    Report on the Reimagine Ad Hoc Committee Meeting of January 14, 2020

  1. RECESS TO COMMITTEE MEETINGS

A.   COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*

(R. Guilbault, Chair; R.Collins, M. Fraser)

 

1.    Call to Order

MOTION

2.    Approval of Minutes of Community Relations Committee Meeting of December 4,2019

3.    Approval of Appointment Process for the Measure W Citizens Oversight Committee

INFORMATIONAL

4.    Accessibility Update

5.    Paratransit Coordinating Council Update

6.    Citizens Advisory Committee Update

7.    Multimodal Ridership Report – December 2019

8.    Adjourn

B.    FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*

(P. Ratto, Chair; J.Powell, M. Fraser)

 

1.    Call to Order

MOTION

2.    Approval of Minutes of Finance Committee Meeting of January 8,2020

3.    Amendentof Fiscal Year 2020 Operating and Capital Budget

4.     Authorize anAmendment to the Contract with Eide Bailly LLP for Financial Audit Services

5.     Award of Contractsfor On-Call Transportation Planning and Support Services

6.     Award ofContract for Provision of a Bus Simulator

INFORMATIONAL

7.     First YearReport of the Uniform Public Construction Cost Accounting Act Pilot Program

8.     Adjourn

C.   STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE/ COMMITTEEOF THE WHOLE*

(C. Stone, Chair; D. Pine,K. Matsumoto)

 1.    Call to Order

MOTION

2.    Approval of Minutes of Strategic Planning, Development,and Sustainability Committee Meeting of January 8, 2020

INFORMATIONAL

3.    SamTrans Business Plan Update

4.    SamTrans OnDemand Performance Update

5.    Adjourn

D.   LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*

(J. Powell, Chair; R.Collins, R. Guilbault)

 

1.     Call to Order

MOTION

2.    Approval of Minutes of Legislative Committee Meeting of January 8,2020

INFORMATIONAL

3.    Stateand Federal Legislative Update

4.    Adjourn

 

  1. RECONVENE BOARD OF DIRECTORS MEETING
  2. MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE

RESOLUTION

a.    Approvalof Appointment Process for the Measure W Citizens Oversight Committee

SUBJECTSDISCUSSED

b.    Accessibility Update

c.    Paratransit Coordinating Council Update

d.    Citizens Advisory Committee Update

e.    Multimodal Ridership Report – December 2019

  1. MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE

RESOLUTIONS

a.     Amending theFiscal Year 2020 Operating Budget to Increase Total Operating Revenues by$1,183,333 to $281,175,215 and To Increase Total Operating Expenditures by$5,083,333 to $222,818,965, and Amending to Increase the Fiscal Year 2020Capital Budget by $1,070,000 to $15,308,155

b.    Authorizing an Amendment to theContract with Eide Bailly LLP for Financial Audit Services to Extend the Contract Term for Two Years and Increasethe Total Contract Amount by $141,263

c.    Awarding Contracts to Fehr & Peers, Nelson\Nygaard Consulting Associates, Inc., andStantec Consulting Services, Inc. for Provision of On-Call TransportationPlanning and Support Services for an Aggregate Not-To-Exceed Amount of $7.5 Million for a Five-Year Term

d.     Awarding aContract to FAAC, Inc. to Provide a Bus Simulator for a Not-To-Exceed Amount of$475,320

 

SUBJECT DISCUSSED

e.     First Year UniformPublic Construction Cost Accounting Act Pilot Program Report

 

  1. MATTERS FOR BOARD CONSIDERATION: STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE

SUBJECTS DISCUSSED

a.    SamTrans Business Plan Update

b.    SamTrans OnDemand Evaluation Update

  1. MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE

SUBJECT DISCUSSED

a.    Stateand Federal Legislative Update

 

  1. GENERAL COUNSEL REPORT
  2. COMMUNICATIONS TO THE BOARD OF DIRECTORS

 

  1. DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday, March 4, 2020 at 2:00 pm, San Mateo County Transit District, Bacciocco Auditorium, 2nd Floor, 1250 San Carlos Avenue, San Carlos, CA
  2. ADJOURN

 

You can download full agenda packets on our Board Meetings Calendar.