SamTrans Board of Directors Meeting
A G E N D A
SAMTRANS
BOARD OF DIRECTORS MEETING
Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to the Governor’s Executive Orders N-25-20 and N-29-20.
Directors, staff and the public may participate remotely via Zoom at https://samtrans.zoom.us/j/91275606315 for audio/visual capability or by calling 1-669-900-9128, Webinar ID:912 7560 6315 for audio only. The video live stream will be available after the meeting at http://www.samtrans.com/about/boardofdirectors/video.html.
WEDNESDAY, AUGUST 5, 2020 - 2:00 PM
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. GENERAL COUNSEL REPORT
a. Report from Closed Session from July 8 Board Meeting – Anticipated Litigation: Initiation of LitigationPursuant to Government Code Section 54956.9(d)(4): One Potential Case
- consent calendar
MOtion
a. Approval of Minutes of the Board of Directors Meeting of July 8, 2020
b. Acceptance of Quarterly Investment Report and Fixed Income Market Review and Outlook for the Quarter Ended June 30, 2020
c. Adoption of Updated SamTrans Conflict of Interest Code
d. Authorization to Enter into a Funding Agreement with Caltrans for the El Camino Real Congestion Impact Study
e. Information on Statement of Revenues and Expenses for the Period Ending June 30, 2020
- public comment FOR ITEMS NOT ON THE AGENDA
Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply.
- REPORT OF THE CHAIR
7. REPORT OF THE GENERAL MANAGER/CEO
8. BOARD MEMBER REQUESTS/COMMENTS
- RECESS TO COMMITTEE MEETINGS
A. COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*
(M. Fraser, Chair, R. Guilbault, J. Powell)
1. Call to Order
MOTION
2. Approval of Minutes of Community Relations Committee Meeting of July 8,2020
INFORMATIONAL
3. Accessible Services Update
4. Paratransit Coordinating Council Update
5. Citizens Advisory Committee Update
6. Multimodal Ridership Report – June 2020
7. Adjourn
B. FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*
(J. Powell, Chair, R.Collins, C. Stone)
1. Call to Order
MOTION
2. Approval of Minutes of Finance Committee Meeting of July 8, 2020
INFORMATIONAL
3. Preliminary Fiscal Year 2021 Operating and Capital Budgets
4. Adjourn
C. LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*
(R. Collins, Chair, M.Fraser, P. Ratto)
1. Call to Order
MOTION
2. Approval of Minutes of Legislative Committee Meeting of July 8, 2020
3. State and Federal Legislative Update and Approval of Legislative Proposals
4. Adjourn
- RECONVENE BOARD OF DIRECTORS MEETING
- MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE
SUBJECTS DISCUSSED
a. Accessible Services Update
b. Paratransit Coordinating Council Update
c. Citizens Advisory Committee Update
d. Multimodal Ridership Report – June 2020
- MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE
SUBJECT DISCUSSED
a. Preliminary Fiscal Year 2021 Operating and Capital Budgets
- MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE
MOTION
a. State and Federal Legislative Update and Approval of Legislative Proposals
- COMMUNICATIONS TO THE BOARD OF DIRECTORS
- DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday, September 2, 2020 at 2:00 pm, via Zoom teleconference
- GENERAL COUNSEL REPORT
a. Closed Session: Conference with Legal Counsel – Anticipated Litigation: Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4): One Potential Case
b. Closed Session: Conference with Legal Counsel – Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): Claim of Marie Goulis-Nijessen
- ADJOURN
You can download full agenda packets on our Board Meetings Calendar
Documents
SamTrans Citizens Advisory Committee Meeting
AGENDA
SAN MATEO COUNTY TRANSIT DISTRICT
CITIZENS ADVISORY COMMITTEE (CAC) MEETING
Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to the Governor’s Executive Orders N-25-20 and N-29-20.
Committee members, staff and the public may participate remotely via Zoom at https://samtrans.zoom.us/j/94570698012 for audio/visual capability or by calling 1-669-900-9128, Webinar ID: 945 7069 8012 for audio only. The video live stream will be available after the meeting at http://www.samtrans.com/about/boardofdirectors/video.html.
WEDNESDAY, JULY 29, 2020 – 6:30 pm
1. Call to Order/Pledge of Allegiance
2. Roll Call
3. Public Comment for Items Not on the Agenda
Public testimony by each individual speaker shall be limited to three (3) minutes
4. Approval of Meeting Minutes from June 24, 2020
5. Presentation: Brown Act Basics – Katherine Tsou, Hanson Bridgett LLC
6. Presentation: SamTrans Scenario Planning – Christy Wegener, Director of Planning
7. Report of the Chair
8. SamTrans Staff Update – Ana Rivas
9. CAC Member Comments/Requests
10. Liaison Reports
a. SamTrans Board – John Baker
b. Community Engagement Committee – Nancy Lacsamana
11. Next Meeting: Wednesday, August 26, 2020 at 6:30 pm, via Zoom teleconference
12. Adjournment
You can download full agenda packets on our CAC Meetings Calendar.
SamTrans Board Meeting
SAN MATEO COUNTY TRANSIT DISTRICT
A G E N D A
BOARD OF DIRECTORS MEETING
Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to the Governor’s Executive Orders N-25-20 and N-29-20.
Directors, staff and the public may participate remotely via Zoom at the websites provided below for audio/visual capability or by calling the phone numbers listed below for audio only. The video live stream will be available after the meeting at http://www.samtrans.com/about/boardofdirectors/video.html.
WEDNESDAY, JULY 8, 2020
PART I OF MEETING: 2:00 pm
Connect for audio/video capability at https://zoom.us/j/92096934865
Connect foraudio capability only by calling 1-669-900-9128, Webinar ID: 920 9693 4865
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. CONFERENCE WITH LEGAL COUNSEL
a. Closed Session: Conference with Labor Negotiator Pursuant to Government Code Section 54957.6
Agency-designated Representative: Pat Glenn
EmployeeOrganization: Amalgamated Transit Union, Local 1574 (Bus Operators, Mechanics,Utility Workers, Storeskeepers, and Customer Service Representatives)
PART II OF MEETING: 2:30 pm or upon conclusion ofPart I of the meeting, whichever is later
Connect for audio/video capability at https://zoom.us/j/95197636751
Connect for audio capability only by calling 1-669-900-9128, Webinar ID: 9519763 6751
3. CONFERENCE WITH LEGAL COUNSEL (continued)
b. Open Session: Report from Closed Session During Part I of Meeting
4. consent calendar
MOtion
a. Approval of Minutes of the Board of Directors Meeting of June 3, 2020
b. Acceptance of Statement of Revenues and Expenses for May 2020
c. Authorize an Amendment to the Contract with Wipro, LLC, for PeopleSoft Hosting and Application Support Services
d. Authorize an Amendment to Extend the Contract with C.A.R.E. Evaluators for ADA Paratransit Eligibility Evaluation Services
5. public comment FOR ITEMS NOT ON THE AGENDA
Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply.
6. REPORT OF THE CHAIR
7. REPORT OF THE GENERAL MANAGER/CEO
a. SamTrans Scenario Planning Update
8. BOARD MEMBER REQUESTS/COMMENTS
9. RECESS TO COMMITTEE MEETINGS
A. COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*
(M. Fraser, Chair, R. Guilbault, J. Powell)
1. Call to Order
MOTION
2. Approval of Minutes of Community Relations Committee Meeting of June 3,2020
INFORMATIONAL
3. Accessible Services Update
4. Paratransit Coordinating Council Update
5. Citizens Advisory Committee Update
6. Multimodal Ridership Report – May 2020
7. Adjourn
B. FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*
(J. Powell, Chair, R.Collins, C. Stone)
1. Call to Order
MOTION
2. Approval of Minutes of Finance Committee Meeting of June 3, 2020
3. Award of Contract for the Purchase and Delivery ofFourteen 2019 Paratransit Minivan Vehicles and Disposition of Fourteen 2014Paratransit Minivan Vehicles
4. Approval and Ratification of the Fiscal Year 2021 District Insurance Program
5. Authorize Execution of Amendment 2 of the Amended and Restated Clipper Memorandum of Understanding
6. Rejection of Bids from Banner Uniform Center, Galls, LLC,and Murphy & Hartelius/M&H Uniforms and Authorize Negotiation of Contract for Bus Operator Uniforms on the Open Market
7. Adjourn
C. LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*
(R. Collins, Chair, M.Fraser, P. Ratto)
1. Call to Order
MOTION
2. Approval of Minutes of Legislative Committee Meeting of June 3, 2020
INFORMATIONAL
3. State and Federal Legislative Update
4. Adjourn
10. RECONVENE BOARD OF DIRECTORS MEETING
11. MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE
SUBJECTS DISCUSSED
a. Accessible Services Update
b. Paratransit Coordinating Council Update
c. Citizens Advisory Committee Update
d. Multimodal Ridership Report – May 2020
12. MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE
RESOLUTIONS
a. Awarding a Contract to Creative Bus Sales, Inc., for the Purchase and Delivery of 14 Braun Paratransit Vehicles for a Not-to-exceed Amount of $882,894 and Authorizing the Disposition of 14 Surplus 2014 El Dorado Paratransit Vehicles
b. Approving and Ratifying the Insurance Program for Fiscal Year 2021
c. Authorizing Execution of Amendment 2 of the Amended and Restated Clipper® Memorandum of Understanding with the Metropolitan Transportation Commission and Bay Area Transit Operators
MOTION
d. Rejection of Bids from Banner Uniform Center, Galls, LLC, and Murphy & Hartelius/M&H Uniforms and Authorize Negotiation of Contract for Bus Operator Uniforms on the Open Market
13. MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE
SUBJECT DISCUSSED
a. State and Federal Legislative Update
14. GENERAL COUNSEL REPORT
a. Closed Session – Anticipated Litigation: Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4): One Potential Case
b. Open Session: Report from Closed Session
15. COMMUNICATIONS TO THE BOARD OF DIRECTORS
16. DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday, August 5, 2020 at 2:00 pm, via Zoom teleconference
17. ADJOURN
You can download full agenda packets on our Board Meetings Calendar
Documents
SamTrans Citizens Advisory Committee Meeting
[The agenda will be posted here at least 72 hours prior to the meeting.]
You can download full agenda packets on our CAC Meetings Calendar.