SamTrans Meetings (past)

A G E N D A

BOARD OF DIRECTORS MEETING

Due to COVID-19, this meeting will be conducted as a teleconference pursuant to the provisions of the Governor’s Executive Orders N-25-20 and N-29-20, which suspends certain requirements of the Ralph M. Brown Act.

THE PUBLIC MAY NOT ATTEND THIS MEETING IN PERSON

Directors, staff and the public may participate remotely* via the Zoom website at https://zoom.us/j/756977817 for audio/visual capability or by calling 1-669-900-9128, Webinar ID: 756977817 for audio only.  You also may view a video live stream during or after the meeting at http://www.samtrans.com/about/boardofdirectors/video.html. 

Public Comment on Items Not on the Agenda (limit one per person) must be submitted via email prior to the meeting’s call to order to publiccomment@samtrans.com.

Public comments on individual agenda items (limit one per person PER AGENDA ITEM) must be submitted (a) via email prior to the meeting’s call to order to publiccomment@samtrans.com or (b) via Zoom Q&A before each agenda item is presented.  Please indicate in your email or Q&A the agenda item to which your comment applies.  Any written public comments received after the deadlines specified above will be included in the Board’s weekly correspondence posted online at  http://www.samtrans.com/about/boardofdirectors/Board_of_Directors_Calen….  Although public comments are generally limited to two minutes per comment, the Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

WEDNESDAY, APRIL 1, 2020    2:00 pm

1. CALL TO ORDER/ PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. CONSENT CALENDAR
MOTION
a. Approval of Minutes of the Board of Directors Meeting of March 4, 2020
b. Acceptance of Statement of Revenues and Expenses for February 2020
4. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply.
5. REPORT OF THE CHAIR
6. REPORT OF THE GENERAL MANAGER/CEO
a. COVID-19 Status Update
7. BOARD MEMBER REQUESTS/COMMENTS
8. RECESS TO COMMITTEE MEETINGS
A. COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*
(M. Fraser, Chair, R. Guilbault, J. Powell)

1. Call to Order
MOTION
2. Approval of Minutes of Community Relations Committee Meeting of March 4, 2020
3. Proclamation in Honor of Senior Mobility Ambassador Kevin Poyntz  
INFORMATIONAL
4. Accessibility Update 
5. Paratransit Coordinating Council Update
6. Multimodal Ridership Report – February 2020
7. Adjourn
B. FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*
(J. Powell, Chair, R. Collins, C. Stone)

1. Call to Order
MOTION
2. Approval of Minutes of Finance Committee Meeting of March 4, 2020
3. Member Agency Approval of Caltrain Sales Tax Ballot Measure Under Senate Bill 797
4. Authorization of the Filing and Execution of a Funding Application for the US-101 Express Bus Pilot Project and Annual Cap and Trade Authorized Agent Forms and Certifications and Assurances 
5. Authorize the Receipt of San Mateo County Shuttle Program Funds
6. Adoption of Debt Policy
7. Repeal Fuel Hedging Policy, Adopt Diesel Fuel Hedging Program to Maintain a Futures Account to Acquire, Hold and Dispose of Diesel Futures Contracts and Authorize Executing Commodity Futures Accounts 
8. Authorizing Examination of all District Transactions and Use Tax Records by HdL for Sales Tax Audit Purposes 
9. Adjourn
C. LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*
(R. Collins, Chair, M. Fraser, P. Ratto)

1.  Call to Order
MOTION
2. Approval of Minutes of Legislative Committee Meeting of March 4, 2020
3. State and Federal Legislative Update and Approval of Legislative Proposals 
4. Adjourn

9. RECONVENE BOARD OF DIRECTORS MEETING
10. MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE
MOTION
a. Proclamation in Honor of Senior Mobility Ambassador Kevin Poyntz

SUBJECTS DISCUSSED
b. Accessibility Update
c. Paratransit Coordinating Council Update
d. Multimodal Ridership Report – February 2020
11. MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE
       RESOLUTIONS
a. Approving the Peninsula Corridor Joint Powers Board's Placement of a Three-County Measure to Impose a One-Eighth of One Percent Retail Transactions and Use Tax to be Used for Operating and Capital Purposes of the Caltrain Rail Service on the November 3, 2020 Election Ballot
b. Authorizing the Filing and Execution of a Funding Application for the US-101 Express Bus Project in the Amount of $1,703,010
c. Authorizing Application for and Receipt of San Mateo County Shuttle Program Funds
d. Adopting a Debt Policy
e. Repealing Fuel Hedging Policy and Adopting New Diesel Fuel Hedging Program and Associated Statement of Policy and Strategy to Maintain a Futures Account to Acquire, Hold and Dispose of Diesel Futures Contracts and Authorizing Execution of Commodity Futures Accounts
f. Authorizing Examination of Transactions (Sales) and Use Tax Records

12. MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE
MOTION
a. State and Federal Legislative Update and Approval of Legislative Proposals

13. GENERAL COUNSEL REPORT 
a. Closed Session: Public Employee Performance Evaluation Pursuant to Government Code Section 54957(b)(1), Conference with Labor Negotiator Pursuant to Government Code Section 54957.6
Agency designated representative: Board Chair
Title/Unrepresented Employee: General Manager/CEO Jim Hartnett 

Following the Closed Session, the Board may consider potential actions to amend the Employment Agreement of the GM/CEO. 
b. Closed Session:  Conference with Labor Negotiator - Pursuant to Government Code Section 54957.6
Agency-designated Representatives: Pat Glenn and David Olmeda
Employee Organizations: Amalgamated Transit Union Local 1574 (Bus Operators and Maintenance and Customer Service Employees); International Brotherhood of Teamsters Local 856 (Transit Supervisors, Bus Contract Inspectors, Maintenance and Utility Supervisors, Transit Instructors, Maintenance Instructors and Facility Technicians)
14. COMMUNICATIONS TO THE BOARD OF DIRECTORS

15. DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday, May 6, 2020 at 2:00 pm, San Mateo County Transit District, Bacciocco Auditorium, 2nd Floor, 1250 San Carlos Avenue, San Carlos, CA
16. ADJOURN

Noticeof Cancellation

San Mateo County Transit District

Citizens Advisory Committee (CAC)

2^nd Floor Bacciocco Auditorium

1250 San Carlos Avenue, San Carlos CA 94070

The SamTrans CAC meeting for Wednesday, March 25, 2020

has been cancelled.

The next scheduled meeting is Wednesday, April 29, 2020

You can download full agenda packets on our CAC Meetings Calendar.

 A G E N D A

BOARD OF DIRECTORS MEETING

San Mateo County Transit District Administrative Building

Bacciocco Auditorium – 2^ndFloor

1250 San Carlos Avenue,San Carlos, CA

WEDNESDAY, MARCH 4, 2020 − 2:00 pm

1. CALL TO ORDER/ PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. consent calendar

MOtion

a.     Approval of Minutes of the Board of Directors Meeting of February 5, 2020

b.     Acceptance of Statement of Revenues and Expenses for January 2020

c.     Acceptance of Capital Projects Quarterly Status Report 2^nd Quarter FY 2020

d.     Acceptanceof Quarterly Investment Report and Fixed Income Market Review and Outlook forthe Period Ending December 31, 2019

e.     Rejection of Bid from EPS, Inc., dba Express Plumbing and Authorize Negotiation of Contract for Plumbing Tests, Inspections, and Maintenance on the Open Market

f.       Declare an Emergency for the Natural Gas Line Replacement at South Base and Ratify an Emergency Procurement

1. public comment FOR ITEMS NOT ON THE AGENDA

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply.

1. REPORT OF THE CHAIR

6.    REPORT OF THE GENERAL MANAGER/CEO

a.    Presentation of Operator and Maintenance Awards

1. BOARD MEMBER REQUESTS/COMMENTS

a.    Report on the Reimagine Ad Hoc Committee Meeting ofFebruary 14, 2020

1. RECESS TO COMMITTEE MEETINGS

A.   COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*

(M. Fraser, Chair, R. Guilbault, J. Powell)

1.    Call to Order

MOTION

2.    Approval of Minutes of Community Relations CommitteeMeeting of February 5,2020

INFORMATIONAL

3.    Accessibility Update

4.    Paratransit Coordinating Council Update

5.    Citizens Advisory Committee Update

6.    Multimodal Ridership Report – January 2020

7.    Adjourn

B.    FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*

(J. Powell, Chair, R.Collins, C. Stone)

1.    Call to Order

MOTION

2.    Approval of Minutes of Finance Committee Meeting of February 5,2020

3.     Award of Contract On-Demand Pilot Taxi Service

4.     Authorize Submittal of Grant Applications and the Execution of Standard Agreements with the California Department of Transportation Pertaining to Federal Transit Administration Section 5311 Funds

5.    Adjourn

C.   STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE/ COMMITTEE OF THE WHOLE*

(D. Pine, Chair, C. Groom,R. Guilbault)

1.    Call to Order

MOTION

2.    Approval of Minutes of Strategic Planning, Development,and Sustainability Committee Meeting of February 5, 2020

INFORMATIONAL

3.    Update on Completion of OnDemand Pilot and Resumption of FLX Pacifica Service

4.    Adjourn

D.   LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*

(C. Collins, Chair, M.Fraser, P. Ratto)

1.     Call to Order

MOTION

2.    Approval of Minutes of Legislative Committee Meeting of February 5,2020

3.    Stateand Federal Legislative Update and Approval of Legislative Proposals

4.    Adjourn

1. RECONVENE BOARD OF DIRECTORS MEETING
2. MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE

SUBJECTS DISCUSSED

a.    Accessibility Update

b.    Paratransit Coordinating Council Update

c.    Citizens Advisory Committee Update

d.    Multimodal Ridership Report – January 2020

1. MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE

RESOLUTIONS

a.    Awarding a Contract to Serra Yellow Cab, Inc. for Provision of On-Demand Taxi and Wheelchair Accessible Ride Services for a Not-to-exceed Amount of $250,000 for a Two-year-Term

b.    Resolution Authorizing the Submittal of Grant Applications and the Execution of Agreements with the California Department ofTransportation for Federal Transit Administration Section 5311 Funds

1. MATTERS FOR BOARD CONSIDERATION: STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE

SUBJECT DISCUSSED

a.    Update on Completion of OnDemand Pilot and Resumption of FLX Pacifica Service

1. MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE

MOTION

a.    State and Federal Legislative Update and Approval of Legislative Proposals

1. GENERAL COUNSEL REPORT

a.     Closed Session: Public Employee Performance Evaluation Pursuant to Government Code Section 54957(b)(1), Conference with Labor Negotiator Pursuant to Government Code Section 54957.6
Agency designated representative: Board Chair
Title/Unrepresented Employee: General Manager/CEO Jim Hartnett

Following the Closed Session, the Board may consider potential actions to amend the Employment Agreement of the GM/CEO.

1. COMMUNICATIONS TO THE BOARD OF DIRECTORS

1. DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday, April 1, 2020 at 2:00 pm, San Mateo County Transit District, Bacciocco Auditorium, 2^nd Floor, 1250 San Carlos Avenue, San Carlos, CA
2. ADJOURN

You can download full agenda packets on our Board Meetings Calendar.

AGENDA

SAN MATEO COUNTY TRANSIT DISTRICT

CITIZENS ADVISORY COMMITTEE (CAC) MEETING

Bacciocco Auditorium, 2nd Floor

1250 San Carlos Avenue, San Carlos, CA 94070

WEDNESDAY, FEBRUARY 26, 2020 – 6:30 pm

1.              Call to Order/Pledge of Allegiance

2.              Report of the Chair

3.              Roll Call

4.              Public Comment for Items Not on the Agenda

Public testimony by each individual speaker shall be limited to three (3) minutes

5.              Approval of Meeting Minutes from January 29, 2020

6.              Presentation: Reimagine SamTrans: Summary of Phase 1 Outreach – Christy Wegener

7.              SamTrans Staff Update –Margo Ross

8.              CAC Member Comments/Requests

9.              Liaison Reports

a.    SamTrans Board – John Baker

b.    Community Engagement Committee – Nancy Lacsamana

10.           Next Meeting: Wednesday,March 25, 2020 at 6:30 pm, Bacciocco Auditorium, 2nd Floor, 1250 San Carlos Avenue, San Carlos, CA

11.           Adjournment

You can download full agenda packets on our CAC Meetings Calendar.