SamTrans Meetings (past)

A G E N D A

BOARD OF DIRECTORS MEETING

San Mateo County Transit District Administrative Building

Bacciocco Auditorium – 2^ndFloor

1250 San Carlos Avenue,San Carlos, CA

WEDNESDAY, DECEMBER 4, 2019 − 2:00 pm

Amended 12-03-2019

1. CALL TO ORDER/ PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. consent calendar

MOtion

a.     Approval of Minutes of the Board of Directors Special Meeting of November 6, 2019

b.     Approval of Minutes of the Board of Directors Regular Meeting of November 6, 2019

c.     Acceptance of Statement of Revenues and Expenses for October 2019

d.     Acceptance of Capital Projects Quarterly Status Report 1^st Quarter FY 2020

e.     Approval of Continuation of the Safe Harbor Transit Ticket Program

1. public comment FOR ITEMS NOT ON THE AGENDA

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply.

1. REPORT OF THE CHAIR

a.    Appointment of Nominating Committee for 2020 Chair and Vice Chair

b.    Appointment of Ad Hoc Committee for Citizens Advisory Committee Interviews

6.    REPORT OF THE GENERAL MANAGER/CEO

1. BOARD MEMBER REQUESTS/COMMENTS
2. RECESS TO COMMITTEE MEETINGS

A.   COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*

(R. Guilbault, Chair; R.Collins, M. Fraser)

1.    Call to Order

MOTION

2.    Approval of Minutes of Community Relations Committee Meeting of November6, 2019

INFORMATIONAL

3.    Accessibility Update

4.    Paratransit Coordinating Council Update

5.    Citizens Advisory Committee Update

6.    Quarterly Dashboard Report – July-September 2019

7.    Multimodal Ridership Report – October 2019

8.    Adjourn

B.    FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*

(P. Ratto, Chair; J.Powell, M. Fraser)

1.    Call to Order

MOTION

2.    Approval of Minutes of Finance Committee Meeting of November 6,2019

3.    Acceptance of Fiscal Year 2019 Comprehensive Annual Financial Report

4.   Amendment of Contract with MV Transportation for Contracted Urban Bus Services

5.    Amendment of Agreement with First Transit for Redi-Wheels Paratransit Services and Amendment to Increase the FY 2020 Operating Budget

6.     Adjourn

C.   STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE/ COMMITTEE OF THE WHOLE*

(C. Stone, Chair; D. Pine,K. Matsumoto)

1.    Call to Order

MOTION

2.    Approval of Minutes of Strategic Planning, Development,and Sustainability Committee Meeting of November 6, 2019

3.    Adoption of the SamTrans 2019 Title VI Program

4.    Adjourn

D.   LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*

(J. Powell, Chair; R.Collins, R. Guilbault)

1.     Call to Order

MOTION

2.    Approval of Minutes of Legislative Committee Meeting of November 6, 2019

INFORMATIONAL

3.    State and Federal Legislative Update

4.    2020 Draft Legislative Program

5.    Adjourn

1. RECONVENE BOARD OF DIRECTORS MEETING
2. MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE

SUBJECTS DISCUSSED

a.    Accessibility Update

b.    Paratransit Coordinating Council Update

c.    Citizens Advisory Committee Update

d.    Quarterly Dashboard Report – July-September 2019

e.    Multimodal Ridership Report – October 2019

1. MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE

MOTION

a.    Acceptance of Fiscal Year 2019 Comprehensive Annual Financial Report

RESOLUTIONS

a.    Approving the Fourth Amendment to the Contract with MV Transportation for Contracted Urban Bus Services at a Cost Not to Exceed $42,142,000

b.    Authorizing an Amendment to the Redi-Wheels Agreement with First Transit, Inc., Increasing the Maximum Compensation for the Option Terms by $807,750 for the Provision of These Services and Amending the Fiscal Year 2020 Operating Budget by $807,750from $216,927,882 to $217,735,632

1. MATTERS FOR BOARD CONSIDERATION: STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE

RESOLUTION

a.    Adopting the San Mateo County Transit District’s 2019 Title VI Program

1. MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE

SUBJECTS DISCUSSED

a.    State and Federal Legislative Update

b.    2020 Draft Legislative Program

1. GENERAL COUNSEL REPORT

a.    ClosedSession: Conference with Legal Counsel – Anticipated Litigation

Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4): One Potential Case

b.    Closed Session:Conference with Legal Counsel – Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): Serenity Woods, et al. v. San Mateo County Transit District, et al.; San Mateo County Superior Court Case No. CGC-18-564924

1. COMMUNICATIONS TO THE BOARD OF DIRECTORS

1. DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday, January 8, 2020 at 2:00 pm, San Mateo County Transit District, Bacciocco Auditorium, 2^nd Floor, 1250 San Carlos Avenue, San Carlos, CA
2. ADJOURN

You can download full agenda packets on our Board Meetings Calendar.

A G E N D A

AUDIT COMMITTEE MEETING

scheduled for

MONDAY, NOVEMBER 25, 2019 – 1:30 pm

has been Cancelled.

The meeting agenda will be posted here at least 3 days in advance of the meeting.

You can download full agenda packets on our Citizens Advisory Committee Meetings Calendar.

You can download full agenda packets on our Board Meetings Calendar.

A G E N D A

BOARD OF DIRECTORS MEETING

San Mateo County Transit District Administrative Building
Bacciocco Auditorium – 2nd Floor
1250 San Carlos Avenue, San Carlos, CA

WEDNESDAY, NOVEMBER 6, 2019    2:00 pm
    (or immediately following 1:00 pm Special
     Board Meeting, whichever is later)

1. CALL TO ORDER/ PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. CONSENT CALENDAR
MOTION
a. Approval of Minutes of the Board of Directors Special and Regular Meetings of October 2, 2019
b. Acceptance of Statement of Revenues and Expenses for September 2019
c. Acceptance of Quarterly Investment Report and Fixed Income Market Review and Outlook for the Period Ending September 30, 2019
d. Acceptance of Quarterly Report of Contracts Issued Between $100,000 and $200,000
e. Approval of Disposition of 55 Surplus Articulated Buses
f. Approval of 2020 Board of Directors Meeting Calendar
4. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply.
5. REPORT OF THE CHAIR
6. REPORT OF THE GENERAL MANAGER/CEO
7. BOARD MEMBER REQUESTS/COMMENTS
a. Report on the October 16 Reimagine SamTrans Ad Hoc Committee Meeting
8. RECESS TO COMMITTEE MEETINGS

A. COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*
(R. Guilbault, Chair; R. Collins, M. Fraser)

1. Call to Order
MOTION
2. Approval of Minutes of Community Relations Committee Meeting of October 2, 2019
3. Recommendation of Appointment of Citizens Advisory Committee Member
INFORMATIONAL
4. Accessibility Update
5. Paratransit Coordinating Council Update
6. Citizens Advisory Committee Update
7. Multimodal Ridership Report – September 2019
8. Adjourn
B. FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*
(P. Ratto, Chair; J. Powell, M. Fraser)

1. Call to Order

MOTION
2. Approval of Minutes of Finance Committee Meeting of October 2, 2019
3. Continued from October 2, 2019 Meeting: Approval of Purchase of 13 Revenue Paratransit Cutaway Vehicles and Disposition of Surplus Vehicles
4. Award of Contract for HVAC Inspection and Maintenance Services
5. Award of Contract for Office Supplies and Related Products
6. Adjourn
C. STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE/ COMMITTEE OF THE WHOLE*
(C. Stone, Chair; D. Pine, K. Matsumoto)

1. Call to Order
MOTION
2. Approval of Minutes of Strategic Planning, Development, and Sustainability Committee Meeting of October 2, 2019
INFORMATIONAL
3. Community College Pilot Update
4. OnDemand Microtransit Update
5. Adjourn
D. LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*
(J. Powell, Chair; R. Collins, R. Guilbault)

1.  Call to Order
MOTION
2. Approval of Minutes of Legislative Committee Meeting of October 2, 2019
INFORMATIONAL
3. State and Federal Legislative Update
4. Adjourn

9. RECONVENE BOARD OF DIRECTORS MEETING
10. MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE
       MOTION
a. Appointment to the Citizens Advisory Committee
       SUBJECTS DISCUSSED
b. Accessibility Update
c. Paratransit Coordinating Council Update
d. Citizens Advisory Committee Update
e. Multimodal Ridership Report – September 2019
11. MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE
RESOLUTIONS
a. Awarding a Contract to Creative Bus Sales, Inc., for the Purchase and Delivery of 13 El Dorado Paratransit Vehicles for a Not to Exceed Amount of $1,732,640 and Authorizing the Disposition of 13 Surplus 2013 El Dorado Paratransit Vehicles
b. Awarding a Contract to ADVNC Air Technologies for Heating, Ventilation and Air Conditioning Inspection and Maintenance Services for a Not-to-exceed Amount of $455,000 for a Five-Year Term
c. Awarding a Contract to Staples, Inc. for Office Supplies and Related Products for a Not-to-exceed Amount of $340,000

12. MATTERS FOR BOARD CONSIDERATION: STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE
       SUBJECTS DISCUSSED
a. Community College Pilot Update
b. OnDemand Microtransit Update
13. MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE
SUBJECT DISCUSSED
a. State and Federal Legislative Update

14. GENERAL COUNSEL REPORT
15. COMMUNICATIONS TO THE BOARD OF DIRECTORS

16. DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday, December 4, 2019 at 2:00 pm, San Mateo County Transit District, Bacciocco Auditorium, 2nd Floor, 1250 San Carlos Avenue, San Carlos, CA
17. ADJOURN

You can download full agenda packets on our Board Meetings Calendar.