SamTrans Meetings (past)

AGENDA

SAN MATEO COUNTY TRANSIT DISTRICT

CITIZENS ADVISORY COMMITTEE (CAC) MEETING

Bacciocco Auditorium, 2nd Floor

1250 San Carlos Avenue, San Carlos, CA 94070

WEDNESDAY, JUNE 26, 2019 – 6:30 pm

1.              Call to Order/Pledge of Allegiance

2.              Roll Call

3.              Public Comment for Items Not on the Agenda

Public testimony by each individual speaker shall be limited to three (3) minutes

4.              Approval of Meeting Minutes from May 29, 2019

5.              Presentation: Express Bus Operations – Said El-Khatib

6.              SamTrans Staff Update –Margo Ross

7.              CAC Member Comments/Requests

8.              Liaison Reports

a.    SamTrans Board – Sonny Koya

b.    Community Engagement Committee – Nancy Lacsamana

9.              Next Meeting: Wednesday, July31, 2019 at 6:30 pm, Bacciocco Auditorium, 2nd Floor, 1250 San Carlos Avenue, San Carlos, CA

10.           Adjournment

You can download full agenda packets on our Citizens Advisory Committee Meetings Calendar.

A G E N D A

BOARD OF DIRECTORS MEETING

San Mateo County Transit District Administrative Building

Bacciocco Auditorium – 2^ndFloor

1250 San Carlos Avenue,San Carlos, CA

WEDNESDAY, JUNE 5, 2019 – 2:00 pm

1. CALL TO ORDER/ PLEDGE OF ALLEGIANCE
2. ROLL CALL

1. consent calendar

MOtion

a.     Approval of Minutes of the Board of Directors Meeting of May 1, 2019

b.     Acceptance of Statement of Revenues and Expenses for April 2019

c.     Acceptance of Capital Projects Quarterly Status Report 3rd Quarter FY 2019

d.     Authorizing the Execution of Contracts for IT License Renewals, Maintenance Services, and Professional Services for FY 2020

e.     Authorizing the Execution of Contracts for Technology-related Products and Services to Vendors Under Cooperative Purchasing Agreements for FY 2020

f.      Authorizing the Disposition of Three Surplus Non-Revenue Support Vehicles

g.     Award of Contract to Home Depot Pro for Cleaning Products, Supplies andRelated Items

h.     Approval of FY 2020 Insurance Program

i.      Approvalof County Law Enforcement Second, One-Year Option Extension

1. public comment FOR ITEMS NOT ON THE AGENDA

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply.

1. REPORT OF THE CHAIR

a.    Student “Art Takes a Bus Ride” Contest: The Power of SamTrans

6.    REPORT OF THE GENERAL MANAGER/CEO

1. BOARD MEMBER REQUESTS/COMMENTS
2. RECESS TO COMMITTEE MEETINGS

A.   COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*

(R. Guilbault, Chair; R.Collins, M. Fraser)

1.    Call to Order

MOTION

2.    Approval of Minutes of Community Relations Committee Meeting of May1, 2019

INFORMATIONAL

3.    Accessibility Update

4.    Paratransit Coordinating Council Update

5.    Citizens Advisory Committee Update

6.    Multimodal Ridership Report – April 2019

7.    Quarterly Dashboard Report – January-March 2019

8.    Adjourn

B.    FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*

(P. Ratto, Chair; J.Powell, M. Fraser)

  1.    Call to Order

MOTION

2.    Approval of Minutes of Finance Committee Meeting of May 1, 2019

3.    Adoption of FY 2020 Operating and Capital Budgets

4.    Award of Contract for a Business Intelligence Solution

5.     Adjourn

C.   STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE/ COMMITTEE OF THE WHOLE*

(C. Stone, Chair; D. Pine,K. Matsumoto)

1.    Call to Order

MOTION

2.    Approval of Minutes of Strategic Planning, Development,and Sustainability Committee Meeting of May 1, 2019

3.    Adoption of SamTrans Short Range Transit Plan for Fiscal Years 2019-2028

INFORMATIONAL

4.    Introduction to the US-101 Mobility Action Plan

5.    Adjourn

D.   LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*

(J. Powell, Chair; R.Collins, R. Guilbault)

1.     Call to Order

MOTION

2.    Approval of Minutes of Legislative Committee Meeting of May 1, 2019

INFORMATIONAL

3.    State and Federal Legislative Update

4.    Adjourn

1. RECONVENE BOARD OF DIRECTORS MEETING
2. MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE

SUBJECTS DISCUSSED

a.    Accessibility Update

b.    Paratransit Coordinating Council Update

c.    Citizens Advisory Committee Update

d.    Multimodal Ridership Report – April 2019

e.    Quarterly Dashboard Report – January-March 2019

1. MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE

RESOLUTIONS

a.    Adoption of FY 2020 Operating and Capital Budgets

b.    Award of Contract for a Business Intelligence Solution

1. MATTERS FOR BOARD CONSIDERATION: STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE

RESOLUTION

a.    Adoption of SamTrans Short Range Transit Plan for FiscalYears 2019-2028

SUBJECT DISCUSSED

b.    Introduction to the US-101 Mobility Action Plan

1. MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE

SUBJECTDISCUSSED

a.    Stateand Federal Legislative Update

1. GENERAL COUNSEL REPORT

ClosedSession: Conference with Legal Counsel – Existing Litigation Pursuant to GovernmentCode Section 54956.9(d)(1): Irmawati Jahja, et al. v. San Mateo County TransitDistrict, et al., San Mateo County Superior Court 17-CIV-03670

1. WRITTEN COMMUNICATIONS TO THE BOARD OF DIRECTORS

1. DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday, July 10, 2019 (second Wednesday) at 2:00 pm, San Mateo County Transit District, Bacciocco Auditorium, 2^nd Floor, 1250 San Carlos Avenue, San Carlos, CA
2. ADJOURN

You can download full agenda packets on our Board Meetings Calendar.

The meeting agenda will be posted here at least 3 days in advance of the meeting.

You can download full agenda packets on our Citizens Advisory Committee Meetings Calendar.

A G E N D A

BOARD OF DIRECTORS MEETING

San Mateo County Transit District Administrative Building

Bacciocco Auditorium – 2^ndFloor

1250 San Carlos Avenue,San Carlos, CA

WEDNESDAY, MAY 1, 2019 – 2:00 pm

1. CALL TO ORDER/ PLEDGE OF ALLEGIANCE
2. ROLL CALL

1. consent calendar

MOtion

a.     Approval of Minutes of the Board of Directors Meeting of April 3, 2019

b.     Acceptance of Statement of Revenues and Expenses for March 2019

c.     Acceptance of Quarterly Investment Report for the Quarter Ending March 31,  2019

d.     Acceptance of Report on Contracts Between $100K and $200K for the Quarter ending March 31, 2019

e.    Acceptance of SamTrans Bus System Safety Program Plan

f.      Call for Public Hearing at the July 10, 2019 Meeting to Review Codified Tariff Changes

1. public comment FOR ITEMS NOT ON THE AGENDA

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply.

1. REPORT OF THE CHAIR

6.    REPORT OF THE GENERAL MANAGER/CEO

a.    Resolution of Appreciation for Robert Jenkins

b.    Presentation of Safe Driver Awards

c.    Presentation of Annual Bus Maintenance and Bus Transportation Base Safety Awards

1. BOARD MEMBER REQUESTS/COMMENTS
2. RECESS TO COMMITTEE MEETINGS

A.   COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*

(R. Guilbault, Chair; R.Collins, M. Fraser)

1.    Call to Order

MOTION

2.    Approval of Minutes of Community Relations Committee Meeting of April3, 2019

3.    Reappointment of Iris Chan and Mary Adler, Representing Bus Riders, and Richard Pico,Representing Multimodal Riders, to the Citizens Advisory Committee

4.    Proclamation in Honor of Retiring PCC Member Barbara Kalt

INFORMATIONAL

5.    Accessibility Update

6.    Paratransit Coordinating Council Update

7.    Citizens Advisory Committee Update

8.    Multimodal Ridership Report – March 2019

9.    Adjourn

B.    FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*

(P. Ratto, Chair; J.Powell, M. Fraser)

1.    Call to Order

MOTION

2.    Approval of Minutes of Finance Committee Meeting of April 3, 2019

3.    Authorize Award of Contract for a Bus Traffic Signal Priority System

4.    Authorize Award of Contract for Auto Bodywork,Repainting, and Wrapping Services

INFORMATIONAL

5.     Preliminary Fiscal Year 2019-20 Operating and Capital Budgets

6.     Adjourn

C.   STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE/ COMMITTEE OF THE WHOLE*

(C. Stone, Chair; D. Pine,K. Matsumoto)

1.    Call to Order

MOTION

2.    Approval of Minutes of Strategic Planning, Development,and Sustainability Committee Meeting of April 3, 2019

INFORMATIONAL

3.    Draft SamTrans FY 2019-2028 Short Range Transit Plan

4.    SamTrans Adaptation & Resilience Plan StudyIntroduction

5.    Adjourn

D.   LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*

(J. Powell, Chair; R.Collins, R. Guilbault)

1.     Call to Order

MOTION

2.    Approval of Minutes of Legislative Committee Meeting of April 3, 2019

INFORMATIONAL

3.    Stateand Federal Legislative Update

4.    Adjourn

1. RECONVENE BOARD OF DIRECTORS MEETING
2. MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE

SUBJECTSDISCUSSED

a.    Accessibility Update

b.    Paratransit Coordinating Council Update

c.    Citizens Advisory Committee Update

d.    Multimodal Ridership Report – March 2019

1. MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE

RESOLUTIONS

a.    Authorize Award of Contract for a Bus Traffic SignalPriority System

b.    Authorize Award of Contract for Auto Bodywork, Repainting,and Wrapping Services

SUBJECTDISCUSSED

c.    PreliminaryFiscal Year 2019-20 Operating and Capital Budgets

1. MATTERS FOR BOARD CONSIDERATION: STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE

SUBJECTSDISCUSSED

a.    Draft SamTrans FY 2019-2028 Short Range Transit Plan

b.    SamTrans Adaptation & Resilience Plan StudyIntroduction

1. MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE

SUBJECTDISCUSSED

a.    Stateand Federal Legislative Update

1. GENERAL COUNSEL REPORT

ClosedSession: Conference with Real Property Negotiators (Joan L. Cassman, GeneralCounsel, Brian Fitzpatrick and Gary Cardona, SamTrans Real Estate staff) pursuantto Government Code Section 54956.8:

PropertyLocation and Parties: Peninsula Corridor Joint Powers Board and San MateoCounty Transit District, property near Woodside Road and Caltrain tracks,Redwood City, CA, APN 055-253-090

UnderNegotiation: Price and terms of contract

1. WRITTEN COMMUNICATIONS TO THE BOARD OF DIRECTORS

1. DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday, June 5, 2019 at 2:00 pm, San Mateo County Transit District, Bacciocco Auditorium, 2^nd Floor, 1250 San Carlos Avenue, San Carlos, CA
2. ADJOURN

You can download full agenda packets on our Board Meetings Calendar.